UNIVERSITY OF ST ANDREWS

Responsibility

• the School of Psychology and Neuroscience is seeking to appoint an Administrator
• the School of Medicine is looking to recruit a part-time administrator to join the Research Support Team as Ethics Administrator
• the School of Medicine is looking to appoint a Postgraduate Research Administrator
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• we are looking for a candidate who has extensive administrative experience within an office environment, ideally in higher or further education
• the role holder will be flexible and be able to prioritise the needs of students, academics and the School
• the ability to plan, organise and prioritise their workload whilst dealing with numerous interruptions is essential
• you will need a customer-focused mindset and must be a collaborative team member with meticulous attention to detail
• they will process excellent team and relationship management skills, sound judgement and effective problem-solving skills
• the role holder will also provide committee support to the relevant areas above
• previous experience in a higher education setting would be advantageous but not essential
• we work closely and in partnership with subject matter experts in our units and schools to deliver impactful services
• you will manage the participant recompense scheme in liaison with the School Manager and assist with associated administration
• this role would suit an organised individual with proven administrative, excellent interpersonal and communication skills
• the post holder will be part of the Research Support Team
• the role holder will be expected to work individually as well as part of the team
• this is an exciting time to join our team as we continue to grow our services and the unit
• in connection with procurement, you will participant in the university’s buyer network as the School’s representative and main buyer
• the starting date for the position is as soon as possible
• the role holder will also provide support to school staff looking to apply for NHS ethical approval for their projects
• the School of Chemistry is seeking a dynamic and well organised administrator to join its Professional Services team. Based in the School's Teaching Office, the role holder will provide admin support with key teaching/School-related activities
• the Organisational Staff Development Services team support the delivery of the University Strategy and the aspirations of staff throughout the University
• the Business School at the University of St Andrews is seeking to appoint a Teaching Administrator to take responsibility for the administration of undergraduate teaching and exams and assessments
• we are seeking to appoint a fixed term Administrator in the School of Psychology & Neuroscience for 12 months to complement and increase our existing professional services team during a period of high student numbers
• an exciting opportunity has arisen to work within the School of Philosophical, Anthropological and Film Studies Undergraduate Team as a Postgraduate Administrator at the University of St Andrews
• this post is fixed term, for a duration of 3 months, in the first instance
• this is an exciting opportunity to join an expanding team and work alongside colleagues in the areas of timetabling, UG admissions and examinations
• working closely with the School Manager, Head of School and finance teams across the University, the post holder will provide pro-active and professional support to ensure the smooth operation of day-to-day financial operations in the School
• working closely with the other members of the professional services team and the Director of Teaching, Wellbeing Officer , Examinations Officer , Advisors and Module Co-ordinators, you will provide pro-active and professional administrative support to ensure the smooth delivery of teaching
• the post will be based in the main School Office and will provide pro-active and professional administrative support to ensure the smooth operation of all School organised teaching events but also including those relating to research, impact and outreach
• the role holder will join a Teaching Team of 3 and a wider Professional Services Team of 15 and will lead and support the administration of the postgraduate student journey from application to graduation
• the successful candidate will be a key member of the team providing guidance, support and advice to staff and students submitting ethics application for review by the School Ethics Committee
• this is a research administration role with a specific focus on the recruitment, progress, funding and completion of Postgraduate Research students studies
• OSDS provide a comprehensive range of activities and opportunities to support all our staff in professional services, research and academia development pathways
• the role holder will be expected to liaise with colleagues in the School to manage staff, student and external expense claims and fee payment processes
• in addition, the post holder will provide administrative support where required in the areas of undergraduate teaching, postgraduate administration and finance activities
• the School Ethics Committee conducts the ethical review and approval of research activities within their School that involve human participants, their data or samples and the role holder will schedule the regular meetings, collate, review and prepare paperwork for these, minute and provide feedback accordingly
• the role holder will also provide administrative support to the research activities of the Cellular Medicine and Education Divisions, the school’s undergraduate summer student research programme and the School wide seminar programme
• the role holder will have excellent attention to detail, organisational, administrative and communication skills
• excellent organisational, administrative and communication skills are essential
• equality, diversity and inclusion are at the heart of the St Andrews experience
• as a unit, we aim to foster a collaborative, flexible and creative working environment, working to a common goal of world leading
• you will provide support and training to staff for finance-related operations in particular the use of the expense claim system, Qlikview and procurement procedures
• the role holder will also be responsible for maintaining accurate records of all School applications and follow up with lead researchers as the approvals reach their expiry date
• you will communicate effectively in writing and orally with a wide range of stakeholders, including enquirers, applicants, current students, academic staff as well as colleagues in other academic schools and administrative units
• they will have experience of working in a busy, customer focused environment and be committed to enhancing the School’s service to students, staff and external contacts
• the successful candidate will possess exceptional attention to detail, the ability to deal with multiple tasks, issues and enquiries in various formats in a calm and efficient manner, excellent interpersonal and communication skills and have a pro-active and professional approach to work
• you will be collegial, and discrete with an ability to work with confidential information
• it is expected that the role holder will liaise closely with the Lead Research and Impact Administrator, Financial Advice and Support team and Research Business Developments and Contracts team in connection with the grant application process
• tact, sensitivity, and ability to work with confidential information are also required
• this is a varied role and the post holder will be required to effectively manage their time and adopt a proactive approach to their work
• experience in a similar role in a University or research environment with an understanding of teaching within Higher Education would be advantageous
• this is a varied role and would suit an administrator with good communication skills. The role holder should be able to work both independently as well as part of a team
• the post-holder will work over 5 days . Due to the front-facing aspect of the role, the post-holder will be based on campus
• for informal enquiries, we encourage those considering applying to contact the School & Teaching Coordinator for Philosophical, Anthropological and Film Studies, Lucie Randal
• as an OSDS Administrator, the role holder will work with the developers, administration team and Head of Unit to provide a pro-active and professional support to ensure the smooth operational delivery of the training and development services
• you will provide support and advise to staff and students on the correct processes for buying goods, liaise with vendors and raise purchase orders for the school
• we are fully committed to equality and diversity in our recruitment and employment policies. We operate family-friendly hours for core meetings and are happy to discuss flexible working arrangements for staff
• applications are particularly welcome from people from the Black, Asian and Minority Ethnic community, and other protected characteristics who are under-represented in professional posts at the University
• further information and informal enquiries may be directed to Clive Masson email: [email protected] or Karen Ross, email: [email protected]
• you will help support the management of Personal Development Management System to ensure timely and accurate listing of the staff training calendar, the promotion and organisation of events including room and catering bookings, the rolling out of LinkedIn Learning, administration of a wide range of varied projects and partnering work and the gathering of key information and statistics for reporting including liaising with other units and schools and external training suppliers
• you will place credit card orders and organise the shipment of goods to include liaising with couriers to release imported goods from customs
• applications are particularly welcome from women, people from the Black, Asian and Minority Ethnic community, and other protected characteristics who are under-represented in professional posts at the University
• applications are particularly welcome from women, people from the Black, Asian, Minority or Ethnic community and other protected characteristics who are under-represented in professional services posts at the University
• further information and informal enquiries may be directed to Karen Ross, email: [email protected]
• the OSDS team drive organisational progress and change through supporting University wide initiatives and the delivery of five core employee centric services: learning, coaching and mentoring, talent and leadership development, organisational design, and employee experience and engagement
• experience of working in a training and development environment is desirable
• you should be flexible, a strong team player and able to work on your own initiative, organise and prioritise workload in a busy and fast-paced environment
• we strive to create a fair and inclusive culture demonstrated through our commitment to diversity awards

Requirements

• the Advice and Support Centre , an information centre for students
• support plans for students with disabilities, including specific learning disabilities
• life and wellbeing advice
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• counselling and mental health support
• financial advice and support
• advice on academic issues
• A student Health Hub
• A student experience programme and pastoral support for residents in university accommodation
• 24/7 crisis support

Trade

• education & Instruction
• Education & Instruction

Earnings for position administrator

Current offers for the position:

Responsibility

• applications are sought for an Assistant Technician working in the Teaching Laboratories within the School of Chemistry
• the University of St Andrews Music Centre seeks a qualified Technician from autumn 2023, for two years in the first instance
• the successful candidate will work under the direction of a Senior Technician to support the practical training of undergraduate students
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• the UK hosts internationally significant populations of two seal species; approximately 160,000 grey and 45,000 harbour seals
• excellent organisational, technical and communication skills are essential for this post
• the Music Centre delivers an exceptionally busy programme of performances, events, rehearsals, recordings, live streams and classes
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• both techniques are being used in this project
• the School of Geography and Sustainable Development seeks to appoint a Technician in Physical and Environmental Geography to provide technical and administrative support for organising, setting up and running undergraduate laboratory and field teaching as well as dissertations and research projects in physical and environmental geography while ensuring health and safety protocols are adhered to
• the Byre Theatre is looking for a part-time Theatre Technician to join their team, working 18.125 hours per week. The position will ideally start on 21st August 2023
• applicants are sought to join the vibrant team of technicians supporting research activities at the Centre for Biological Diversity in the heart of St Andrews
• this is an exciting opportunity to join a team of technicians supporting the delivery of research at the world-renowned Sea Mammal Research Unit. We are seeking a flexible and motivated individual who will assist in the estimation of diet of seals
• the role holder will be responsible for equipment maintenance, routine purchasing and managing stock as required as well as provide pro-active support to the School Building Officer
• this is a key role within the Technical Department of The Byre Theatre, working as part of a highly skilled team to deliver an exceptionally busy programme of performances and events
• your interest in animal behaviour, ecology and conservation will motivate you as you flexibly support an impressive range of research groups, being part of their success through your diligence and teamwork
• this is an exciting opportunity to develop the work of the University’s recently opened and multi-award-winning Laidlaw Music Centre, which has been equipped to the highest technical standards
• set up and clear equipment, chemicals and other resources in the teaching laboratory
• providing technical support to research and teaching, predominantly in the laboratory
• the theatre employs two full time and two part time technicians, line managed by the Deputy Technical and Operations Manager and under the supervision of the Head of Technical and Operations
• the Technician will work closely with a range of colleagues from across the Music Centre, particularly the Head of Music Technology, Dr Jonathan Kemp, to whom the post holder will report
• equality, diversity and inclusion are at the heart of the St Andrews experience
• network documentation
• prepare chemicals and stock solutions, ensuring safe handling and storage
• contributing to the maintenance of insect stocks, including media preparation
• patching of data circuits
• work with potentially hazardous or toxic substances
• you will be a strong team player with good interpersonal skills, a self-starter who is able to plan, organise and prioritise their workload in a busy and fast-paced lab and teaching environment
• the post holder will be key in ensuring the safe, efficient and sustainable delivery of events and performances with a range of partners, clients and colleagues
• equipment maintenance, recycling, and autoclaving
• SMRU is starting a project focussing on the distribution, movements, health and diet of both seal species to determine the potential role of both natural and anthropogenic factors in the decline in harbour seals
• updating switch and router firmware
• the post holder will operate shows and help maintain specialist equipment and systems on a daily basis while assisting in the maintenance of the premises. See the Job Description and Further Particulars for more information
• seal diet can be estimated through identification of hard parts in scats or through the eDNA techniques (e.g
• the Technician will play a key role in ensuring the safe, efficient and sustainable delivery of activities within the Laidlaw Music Centre with a range of partners, clients and colleagues and support for outreach activities
• ensure lab users understand and follow health & safety protocols
• maintenance of CBD laboratories, safety, and equipment
• low level equipment replacement
• act as a point of contact for undergraduates requiring assistance
• monitoring and maintenance of stock levels of laboratory consumables, supplies, and equipment
• the post holder will operate shows and help maintain specialist equipment and systems on a daily basis while assisting in the maintenance of the premises
• liaising with maintenance contractors
• help with administrative tasks including printing, filing and photocopying
• if you would like to discuss this post informally or have any queries, please contact either the Head of Music Technology, Dr Jonathan Kemp , or the Head of Programming, Chris Bragg
• maintaining a safe working environment in server rooms
• cover for other SoB technical team members as required, including in various SoB locations potentially including field sites
• applications are particularly welcome from people from Black, Asian and Minority Ethnic backgrounds, and other protected characteristics who are under-represented in professional posts at the University
• we strive to create a fair and inclusive culture demonstrated through our commitment to diversity awards
• organising, storing, and distributing research data
• operating effectively as part of the School of Biology technical team, following directions as given and within timelines. In case of uncertainty, communicating and discussing issues or proposed changes with your supervisor in a timely manner

Requirements

• the capacity to learn procedures and practices
• the ability to work openly and cooperatively with others and to understand and respond to needs of end users
• educated to HNC level or equivalent in a scientific discipline
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• experience of practical research, particularly lab work
• knowledge and understanding of general computer applications and general network concepts and technologies
• experience of working in a laboratory, post-secondary education with knowledge of good laboratory practice and procedures
• A well organised, self motivated person with attention to detail
• ability to work cooperatively as part of a team
• A willingness to be flexible and learn new techniques
• experience of working in a customer facing service would be an advantage
• ability to communicate clearly and effectively, both orally and in writing
• proven ability to work cooperatively and comfortably to deadlines as part of a team
• ability to work within a team as well as individually
• comfortable with the changing nature of the requirements of laboratory environments
• proven ability to communicate clearly and effectively, both orally and in writing
• full UK driving licence would be useful but is not essential
• strong problem solving skills, good technical grounding and ability to quickly absorb and develop technical understanding of operating systems and applications ·
• proficient in the use of MS Office
• A hybrid working environment, including partial homeworking where appropriate
• they will be invited to attend seminar series in the Scottish Ocean Institute and the wider School of Biology
• we are making a substantial investment in people who are forward thinking, able to inspire and drive a high-performance culture and work effectively with minimal supervision
• as well as the project Principal Investigator, there will be a support network of staff to provide all required training

Earnings for position technician

Current offers for the position:

Responsibility

• you will be educated to at least HND level or equivalent in a relevant discipline and have significant post qualification experience
• this is an exciting time to join our team as we continue to grow our services and the unit
• the Organisational Staff Development Services team support the delivery of the University Strategy and the aspirations of staff throughout the University
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• the role of Estates Building Services Manager , is varied, challenging and rewarding and the post holder will be an important member of the Estates Professional Building Maintenance team
• the Careers Centre delivers a range of specialist careers education, information, advice and guidance to students and graduates to develop their career management skills and enhance their employability
• you will bring specific experience of managing works in a range of building types from 15th Century listed buildings to 21st century cutting edge research laboratories, along with developing technical maintenance standards to support their on going and future maintenance / refurbishment requirements
• to deliver a joined-up approach, we endeavor to work closely with a range of partners and stakeholders including academic schools, professional service units, alumni, employers, and student societies
• OSDS provide a comprehensive range of activities and opportunities to support all our staff in professional services, research and academia development pathways
• you will develop and integrate maintenance standards for life safety assets within Planon our integrated workplace management system to ensure the effective maintenance of the life safety assets across the Estate
• we are seeking an enthusiastic and motivated Opportunities Manager, to play a key role in enhancing the employability of our students and graduates, by sourcing and creating opportunities for students from, and wanting to work in, North America
• equality, diversity and inclusion are at the heart of the St Andrews experience
• as a unit, we aim to foster a collaborative, flexible and creative working environment, working to a common goal of world leading. We work closely and in partnership with subject matter experts in our units and schools to deliver impactful services
• this will involve but not be limited to building long-lasting relationships with employers and alumni to understand the labour markets in North America, sourcing opportunities, creating resources, and organizing and delivering events and workshops both on-campus and in-country
• the role holder will be required to work flexibly and professionally leading a busy admin team
• this role will also involve working closely with other university units, including Admissions and Development to support recruitment and drive alumni engagement, as well as collaborating with other universities to coordinate joint delivery of events
• educated to degree level, you will be a natural networker who loves to build positive relationships and who is passionate about working with employers and alumni to our students’ benefit
• the role holder will have a variety of duties and will be required to be flexible in coordinating a range of OSDS operations
• A skilled communicator, you will also have a demonstrable ability to use your initiative, be well organised, and deliver excellent customer service
• you should be a strong communicator with effective line management capabilities working as strong team player and on your own initiative
• you will support the Head of the Unit with information gathering and service operations
• reporting to the Head of the Unit, the role holder will line manage OSDS’s administrative team and project manage a range of emerging and established OSDS initiatives
• applications are particularly welcome from people from the Black, Asian and Minority Ethnic community, and other protected characteristics who are under-represented in professional posts at the University
• this includes responsibility for financial administration, updating work allocation systems, supplier and vendor contracts and acting as the unit health and safety lead and data Steward
• further information and informal enquiries may be directed to Karen Hall Assistant Director email: [email protected]
• the OSDS team drive organisational progress and change through supporting University wide initiatives and the delivery of five core employee centric services: learning, coaching and mentoring, talent and leadership development, organisational design and employee experience and engagement
• you will be organised and prioritise workload in a busy and fast-paced environment
• we strive to create a fair and inclusive culture demonstrated through our commitment to diversity awards
• you will be collegiate, and discrete with an ability to work with confidential information
• you will have excellent attention to detail, but with the ability to think strategically and proactively to ensure the efficiency and high quality impact of our services
• we are a team of 12 staff who look after the training and development needs of all the university staff whether they are researchers, academics apprentices or professional staff! We have a wide remit and this makes for an interesting cross institutional service in a fun and friendly team

Earnings for position manager

Current offers for the position:

Responsibility

• we are looking for a candidate who has administrative experience within an office environment, ideally in higher or further education
• candidates must have excellent communication skills and numeracy skills
• you will need a customer-focused mindset and must be a collaborative team member with good attention to detail
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• we are looking for a candidate who has extensive administrative experience within an office environment, ideally in higher or further education
• significant administration experience is required preferably in an education setting
• you will need a customer-focused mindset and must be a collaborative team member with meticulous attention to detail
• capacity to cope with change in a fast-paced environment is crucial
• excellent organisational, administrative and communication skills are essential for this post
• the starting date for the position is as soon as possible
• the School of Philosophical, Anthropological and Film Studies comprises the Departments of Philosophy, Social Anthropology and Film Studies
• the School operates, where appropriate, as three distinct departmental units of teaching and research
• university of St Andrews Business School is seeking to appoint a School Administrator to provide an efficient and welcoming front-of-house reception to staff, students and visitors, support recruitment to our postgraduate taught programmes and provide administrative support across a range of areas
• university of St Andrews Business School is seeking to appoint a School Administrator to administer the day-to-day financial operations of the School and support the Operations Manager and School Manager with the management of School finances and budgeting processes, working together with other administrators in the team
• the School of Philosophical, Anthropological and Film Studies is seeking to appoint a School & Undergraduate Administrator to join the Professional Services Team
• the School of Geography and Sustainable Development seeks to appoint a Senior School Administrator to support teaching and assessment administration for our current programmes
• the Business School at the University of St Andrews is seeking to appoint a Senior School Administrator to take responsibility for the administration of undergraduate teaching and assessments, as well as ethics procedures, and lead on the organisation of student-facing events
• the School administration operates on three School-wide teams
• the School administration operates on three School-wide teams – Undergraduate, Postgraduate and Research
• in addition, the post-holder will provide administrative support across a range of areas, working closely with teaching administrators, Directors of Teaching and Directors of Postgraduate Studies
• the role holder will provide effective and efficient administrative support for the school of Geography and Sustainable Development’s academic functions and ensure that its students, teaching staff, and other partners receive high quality customer service
• working closely with the other members of the teaching administration team and the Director of Teaching, Director of Student Wellbeing, Examinations Officer, Ethics Convenor, Advisors and Module Co-ordinators, you will provide pro-active and professional administrative support to ensure the smooth delivery of teaching
• undergraduate, Postgraduate and Research
• the role holder will also provide administrative support to the Director and Deputy Director of Teaching, Director of Postgraduate Studies , Examinations Officer, Advisors, Year Heads and Module Co-ordinators
• it is proud of its international reputation in research and teaching across its disciplines
• the School is spread out in various buildings in the centre of St Andrews
• you will communicate effectively in writing and orally with a wide range of stakeholders, including enquirers, applicants, current students, academic staff as well as colleagues in other academic schools and administrative units
• the Senior Administrator will be expected to lead on tasks/projects within their remit and support the teaching administration for the Graduate School
• this is a varied role and the post holder will be required to effectively manage their time and adopt a proactive approach to their work
• this is a varied role, and the post-holder will be required to effectively manage their time and adopt a proactive approach to their work
• you will be a strong team player with good interpersonal skills, a self-starter who is able to plan, organise and prioritise their workload in a busy and fast-paced environment
• the School of Philosophical, Anthropological and Film Studies is committed to equality and diversity in its recruitment and employment policies
• in fulfilling the role, you will be expected to proactively liaise with students and staff, as well as with other Schools and Units across the institution
• this post is fixed term until 31 July 2024, working 36.25 hours per week. The starting date for the position is as soon as possible
• the School operates a policy of family-friendly hours for core meetings and is happy to discuss flexible working arrangements for staff
• this post is for a fixed term as it is to provide cover for a period of staff maternity leave. As such, the need for the post will cease to exist, when the substantive post-holder returns
• equality, diversity and inclusion are at the heart of the St Andrews experience
• further information and informal enquiries may be directed to the School & Teaching Coordinator Ms Lucie Randal, email: [email protected]

Current offers for the position:

Responsibility

• the Senior Administrator will support the School Manager by providing assurance that administrative requirements and service standards are being met
• the role holder will also provide administrative support to the Director and Deputy Director as required
• excellent organisational, administrative and communication skills are essential for this post
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• the Global Office is looking for an experienced administrator to join a positive and welcoming team in an established role supporting collaborative programme activities, including the University’s joint degrees and Global PhD programmes
• the Graduate School for Interdisciplinary Studies is seeking to appoint a Senior Administrator to support teaching and assessment administration for our current Masters programmes
• the successful candidate will be a collegiate, outward-looking and globally minded individual, with experience of Higher Education administration and an ability to work collaboratively across the institution to support a range of critical partnerships
• the role holder will provide effective and efficient administrative support for the Graduate School for Interdisciplinary Studies’ academic functions and ensure that its students, teaching staff, and other partners receive high quality customer service
• the Global Office Senior Administrator will take a lead role in ensuring that partnerships are documented, maintained and promoted online and around the institution, and will work closely with the Head of Operations and Partnership Governance to facilitate the Agreement lifecycle, including contract processing, creation, renewal and signature
• the successful candidate will work with key liaison groups in Registry as the clerk of collaborative programme and Global PhD Operations groups as well as the BA Experience and Operations Groups, ensuring the smooth running of programmes, their review and enhancement, and managing the response to individual student cases
• the Senior Administrator is the key Global Office contact for all collaborative degree matters, including especially interactions to do with the university’s flagship joint undergraduate degree, the BA International Honours
• the Senior Administrator will be expected to lead on tasks/projects within their remit and support the teaching administration for the Graduate School
• the role-holder will also be the key individual responsible for ensuring appropriate graduation processes for collaborative programmes, including approval, creation and delivery of jointly awarded degree certificates
• the Senior Administrator will work with colleagues to ensure good operations of Unit systems including elements of the student record database, and will own the Unit’s partnership database
• you will be a strong team player with good interpersonal skills, a self-starter who is able to plan, organise and prioritise their workload in a busy and fast-paced environment
• they will liaise with ITS to ensure wider Global Office permissions and access are maintained for shared email accounts, student enquiry systems and other key tools, and will liaise on behalf of the Unit with Estates and other external groups on Global Office operational matters as required
• in fulfilling the role, you will be expected to proactively liaise with students and staff, as well as with other Schools and Units across the institution
• the role holder will interact with key colleagues across the Global Office, especially with the other administrators, the Student Mobility Officer and the Director and will report to the Head of Operations and Partnership Governance
• they will be expected to build strong and positive working relationships and to liaise with colleagues across the institution in Registry, the Proctor’s Office, the Provost’s Office, the Graduation Office, ITS and Estates

Earnings for position senior administrator

Current offers for the position: