HG GROUP

Responsibility

• assisting with bids and tenders
• preparing documentation for audits and internal spot checks

Requirements

• excellent communication and customer service skills
• accuracy and attention to detail
• strong communication and interpersonal skills
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• confident and professional telephone manner
• able to work on own Initiative
• ability to work to deadlines
• well organised with the ability to multi-task
• professional and flexible attitude
• solution provider
• team Player
• strong IT Skills
• be able to gain people’s confidence and put them at ease
• be persuasive, persistent and patient

Responsibility

• monitor and manage office supplies inventory, ensuring necessary items are in stock
• occasionally manage the CEO's personal trips, including booking travel and accommodations
• assist with special projects and tasks as assigned by the CEO
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• assist with the onboarding process for new employees, including preparing necessary documentation and setting up workstations
• ensure marketing activities comply with relevant regulations and standards
• monitor and manage the CEO’s email inbox, ensuring prompt flagging of urgent emails and timely responses to clients and stakeholders
• place orders for office supplies and equipment as needed
• draft, review, and send emails on behalf of the CEO as required

Requirements

• proven experience as a personal assistant, administrative assistant, or similar role
• excellent organisational and time-management skills
• experience working in a fast-paced environment
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• strong written and verbal communication skills
• familiarity with the industry in which HG Group operates
• proficiency in Microsoft Office Suite
• additional certifications in office administration or related fields
• ability to multitask and prioritise tasks effectively
• high level of attention to detail and accuracy
• strong minute-taking and reporting skills
• ability to work independently and as part of a team
• professional demeanour and appearance
• ability to handle sensitive information with confidentiality

Earnings for position junior administrator

Responsibility

• capture weekly timesheets into payroll system
• working with other team members to meet payroll deadlines
• maintaining knowledge of current statutory legislation
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• building up relationships with internal and external colleagues and stakeholders
• dealing with client/candidates queries via the phone and emails
• follow up on outstanding timesheets for workers booked and no timesheet received
• resolve any timesheet/payroll queries with workers
• record non-compliant timesheets and add to the query log
• based in the heart of London – a stone’s throw from Tower Bridge, HG Group specialise in supplying Healthcare Professionals on a temporary basis to the NHS Hospitals & Private Sector
• advocate excellence within finance and across the organisation
• with decades of experience in the sector, and ambitious growth plans we are now looking for our future top billers and leaders
• instil a target-driven culture across the finance team, focusing on output and efficiency alongside compliance and control
• liaise with pension provider and process auto enrolments, opt outs etc
• assist in preparing and managing all type of documentation as required
• archive and file paper and electronic documentation as required
• demonstrates strong customer service skills
• at all times adhere to company policies and procedures in accordance with the staff handbook and health and safety policies

Requirements

• AAT Level 2, 3 or 4
• experience in payroll and a strong UK payroll legislation knowledge
• payroll / administration: 1 year

Responsibility

• monitoring the market and identifying new business opportunities
• assisting the bid writing team on tenders