facilities manager
9 the last 332 days, recently 2023-08-29
Responsibility
- responsibility for the provision of facility and property management services to the designated properties in accordance with Specifications and KPI’s
- responsibility for supporting the provision of facility and property management services to the designated properties in accordance with Specifications and KPI’s
- responsibility over contractor management and H&S compliance for the allocated portfolio
Show more +19 - assist with contractor management and H&S compliance
- responsibility over contractor and contract management for the allocated portfolio
- establish positive working relationships with tenants
- attend Client Meetings as required
- carry out regular property inspections of the common and tenants’ and instruct any remedial works as required
- manage Health and Safety compliance by all suppliers
- assist with management of onsite staff including building managers, site receptionists and security guards- where applicable
- establish positive working relationships with occupiers, prepare and jointly with the PM team host occupier meetings. Assist with operational management of occupier fit out works
- carry out regular property inspections of the common and tenants’ and instruct any remedial works as required. Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion
- carry out regular property inspections of the common areas/property and instruct remedial works as required. Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion
- develop and review at appropriate intervals suitable management procedures for individual buildings to include but not limited to Occupiers Handbook, Contractor Rule etc
- assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure and annual reconciliations based on RICS and client agreed timelines
- authorise supplier invoices in accordance with delegated authority levels
- carry out regular property inspections of the common and tenants’ areas and instruct any remedial works as required. Ensure property inspection reports are loaded onto relevant H&S systems within 5 working days from completion
- ensure contracts are available either on Dwellant system or copies saved on companies filing system
- regular liaison with the Property Management team and attendance at briefings and client meetings
- manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised to cover any contract and ad-hoc works
- ensure Procurement is carried out in accordance with company policies and procedures and in line with procurement team’s strategy and guidance
- be available to assist with emergency calls out of hours e.g. liaising with suppliers to ensure urgent attendance
Requirements
- driving License
- driving Licence
- degree and/or IWFM qualification or equivalent
Show more +40 - degree and / or IWRM qualification or equivalent
- NEBOSH
- IOSH
- willing to work towards agreed and recognised facilities management qualifications
- demonstrable experience in site/facilities management
- excellent interpersonal skills
- knowledge of the FM practices employed by our main competitors
- degree level qualification and/ or IWFM qualification or equivalent
- qualified to IOSH level
- demonstrable experience in site/facilities management as applicable in the Managing Agent environment
- ability to plan and prioritise own workload, using initiative and manage conflicting demands within a challenging and often time constrained environment
- degree level qualification and/or IWFM qualification or equivalent
- experience communicating with a wide range of colleagues at all levels and with external stakeholders and contractors
- extensive knowledge of the FM practices employed by our main competitors
- excellent time management skills with the ability to manage multiple priorities and deadlines
- workman LLP /FM will use your personal data to evaluate and respond to your application
- full UK Driving License
- A working knowledge of relevant codes of practice
- full working knowledge of relevant codes of practice/legislation including the Service Charge Code of Practice
- knowledge of health and safety regulations and best practice affecting site management
- confidence with excellent interpersonal skills
- this may result in us processing personal data which is classified as “special” under data protection legislation
- full UK driving licence
- ability to plan and prioritise own workload, using initiative and manage conflicting demands
- experience communicating with a wide range of colleagues at all levels and with external stakeholders and/or contractor
- demonstrable previous Regional Facilities Manager experience within a Property Management environment
- experience communicating with a wide range of colleagues at all levels and with external stakeholders and contractor
- work within an existing structure as part of established teams
- willingness to work towards agreed and recognised facilities management qualifications
- qualified to NEBOSH level
- knowledge of health and safety regulations and industry best practice affecting site management
- ability to plan and prioritise own workload and manage conflicting demands
- multi-site: 1 year
- regional Facilities Management: 2 years
- contractor Management and Multi site: 2 years
- facilities management: 3 years
- experienced in Microsoft packages to at least intermediate level
- this job description does not form part of your contract of employment and the duties may be amended from time to time
- where this is the case, our basis for processing special category personal data is that it is in the public interest for us to ensure meaningful equal opportunity and diversity monitoring and reporting
- for more information on how Workman LLP/FM uses personal data and your rights in respect of your data, please visit the Fair Processing Notice on our website www.workman.co.uk
Benefits
- company car
- laptop
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