school administrator
3 the last 48 days, recently 2023-09-29
Responsibility
- polaris Education Dunstable School
- SCHOOL Administrator
- promote the safeguarding and welfare of all pupils and visitors
Show more +51 - promote and act on initiatives to improve Quality of Life and wellbeing for pupils and staff
- answer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriate
- produce letters and memorandums
- monitor and track whole school attendance and punctuality and to send out letters where appropriate
- ensure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor’s badge
- undertake filing and photocopying; to assist users with the operation of the photocopier including changing inks and attempting to resolve issues
- assist with the production of termly reports for the Head Teacher and Governing Body
- about Us
- accurately maintain the shared calendar and update the school information
- be responsible for the maintenance and monitoring of the photocopier
- develop and maintain links with parents/children and the local authority’s Educational Welfare Service
- polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment
- basic Salary: FTE: £20,753.36 prorated£17,800
- provide refreshments for visitors
- provide administration assistance as required by the Leadership Team including ordering resources
- monitor and ensure that correct attendance codes are entered in class registers and on SIMS
- contract: Term Time Only
- work on parent’s evening and other evening events as required
- ensure all information is treated confidentially and have absolute discretion at all times
- contact parents/carers to establish the reasons for pupils’ absenteeism by telephone and letters
- hours: 8.30am – 4pm Mon, Wed, Thurs, Frid and 8.30am – 5pm Tuesday
- have an effective and efficient resource process, keeping the resource ordering up to date and chasing where appropriate
- accurately minute meetings as directed by the SLT with parents/carers
- work closely with the Deputy Head and Head Teacher to establish and agree upon authorised absences and agree actions accordingly
- our mission is to provide each pupil with a diverse and appropriate education that encourages aspiration and achievement
- start date: January 2024
- inform the relevant staff member when deliveries arrive
- schedule and attend school-based meetings with parents/carers as necessary
- maintain and monitor the school’s attendance records and produce returns and report as necessary
- benefits: Company Pension, Life Assurance, Employee Discount Scheme
- we are part of the Polaris Community and have been passionately improving the lives of young people for over 30 years
- distribute internal and external post and correspondence as appropriate
- monitor and maintain an accurate computer record of pupil attendance
- location: Dunstable School
- arrange the ID cards for all new starters and governors for the School
- monitor the late arrival of pupils and maintain an accurate and up to date computer and paper-based records and files
- located in Dunstable, approximately 2 miles from the M1, our new school offers a safe and supportive environment for pupils from 7 to 18 years old
- located in Dunstable, approximately 2 miles from the M1, our new school offers a safe and supportive environment for pupils from 5 to 18 years old
- liaise when necessary with transport services and taxi suppliers for pupil transport
- maintain filing systems, both paper and electronic, efficiently and in accordance with current systems and processes
- advise and assist parents/carers to maintain regular school attendance of their children
- we’re also incredibly proud that 100% of our inspected services have been rated as Good or Outstanding by Ofsted
- oversee and manage the school diary including room bookings and meeting schedules
- with significant investment and an abundance of new resources, the successful applicant will have the opportunity to shape and mould the school to create a supportive environment that promotes self-discipline, and engagement, and inspires learning
- support education staff with providing work experience opportunities for pupils
- ensure that documents are prepared, and data is entered onto SIMS
- deal with school correspondence / emails and phone calls
- communicate clearly to parents/carers the attendance procedures and expectations of the school
- role responsibilities
- undertake stocktaking and ordering of materials and equipment as required
- collect and analyse attendance data to enable identification and tracking of pupil attendance
Requirements
- excellent Interpersonal and Communication Skills – Written and Oral
- knowledge and understanding of child protection and safeguarding practices and protocols
- excellent Organisation Skills with a systematic approach to workload management
Show more +10 - excellent time management, planning and work prioritisation skills
- experience of developing systems and processes
- excellent understanding of Sims
- ability to work within allocated budgets and monitor expenditure and costs
- full working knowledge of relevant policies/codes of practice/legislation
- work constructively as part of a team, understanding school roles and responsibilities and your own position within these
- ability to plan and develop systems
- ability to self-evaluate learning needs and actively seek learning opportunities
- ability to relate well to children and adults
- confidentiality of information as appropriate
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