temporary administrator
20 the last 178 days, recently 2023-10-10
Responsibility
- point of contact for administration support, able to prioritise as required depending on urgency
- liaising with customers, internal teams and external logistic and freight forwarder partners to arrange the delivery of orders
- support the Sales and Customer Service team to process sales orders
Show more +62 - check delivery notes against stock
- support the engineering team with collating data on work completed and contractors on their ERP system
- updating and Maintaining HR database
- processing of requests to create, amend and maintain Purchase Orders
- calculate, process and record weekly workshop and agency timesheets hours to job costing system
- preparing logistics documentation
- liaise with internal departments to ensure capacity to fulfil order i.e. Production, Finance, Warehouse
- raise purchase orders
- create data reports on ERP system
- minute taking at HR meetings
- liaising internally regarding purchase orders
- creating purchase orders in SAP
- match purchase order numbers to invoices
- producing relevant reports as required
- prepare invoices
- deal with logistics partner to raise appropriate dispatch paperwork
- input data for invoices
- provide administration support to Business Managers within the site
- raise purchase orders on ERP system
- compiling confidential letters
- create reports from ERP system
- reconciling financial data using SAP and excel spreadsheets
- highlight and analyse any discrepancies
- calculation and preparation of employee expenses
- maintaining records and database
- coordinate and manage site compliance in relation to audits, health and safety and document control
- update relevant department with any issues or delays during full lifecycle of order
- liaise with internal departments to check accuracy of data and reports
- maintaining HR spreadsheets and trackers
- deal with general queries coming into team email inbox
- liaising with internal finance team to confirm final invoicing
- import data into SAP
- process and maintain job costing system - data reporting to finance department
- update and maintain a number of trackers and spreadsheets with accurate data
- create customer order reports and forecasts
- review technical document Review and update engineering and quality database
- attend team engineering meetings
- collate and record sickness absence
- data process
- issuing documentation to contractors
- job Type: Temp
- provide efficient admin service on purchasing/receiving and payment of materials/goods
- facilitate site risk assessments, training and occupational health and safety checks as required
- support with recruitment
- update database and ERP system
- quality checking documentation
- town/City: Edinburgh
- town/City: Alloa
- preparation of presentations and other documents
- town/City: Airdrie
- town/City: Burghead
- town/City: Elgin
- town/City: Dufftown
- town/City: Leven
- quality check data and create reports for Stakeholders
- new start inductions
- provide administration support for Engineering team
- county: City of Edinburgh
- county: Clackmannanshire
- county: North Lanarkshire
- county: Moray
- county: Fife
Requirements
- previous administration experience
- solid administration experience, previous experience of dealing with financial administration would be advantageous
- solid administration experience, previous experience of dealing with product deliveries, transport &/or shipment would be highlight advantageous
Show more +21 - exceptional accuracy and attention to detail skills is essential to the role
- exceptional service levels, able to deal with internal customers and provide an efficient service
- exceptional attention to detail and accuracy
- previous experience of working within a similar Sales Order Administrator position, within a Manufacturing, Production &/or Supply Chain environment
- previous data entry experience
- strong administration, data entry, attention to detail and accuracy skills are required
- solid administration experience
- strong administration experience, ideally in a technical/engineering/manufacturing environment
- confident IT skills, this should include SAP and MS Excel
- previous data processing experience using SAP
- able tor work in a super-fast environment and meet strict deadlines
- recent gradates will also be considered for this position, ideally within a relevant subject such as Business, Accounting etc
- recent graduates looking for admin experience will be considered
- strong data processing, analysis and accuracy skills
- exceptional communication skills
- experience of managing large volumes of data including financial information, quality checking and processing data accurately
- exceptional organisation, planning and prioritising skills
- confident MS Office IT skills
- excellent planning, coordination and prioritising skills
- able to communicate with internal stakeholders and external suppliers
- confident communication skills, both written and verbal
high salary - 23% higher than the average in this position
Earnings for position temporary administrator
temporary administrator - How much money do you make working at this position?
Average salary at company ESCAPE RECRUITMENT SERVICES is 2254£.
The national average salary is 1900£.
1400 £
Lowest
Lowest
1950 £
Average
Average
2500 £
Highest
Highest
Salary in other companies in the position temporary administrator
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