ER RECRUITMENT

Responsibility

• process the post
• assist the Mortgage Advisors by providing guidance and recommending competitive agreements that are compatible with the needs of the client
• general day to day office duties, including data entry
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• develop effective working relationships with internal staff and clients
• update, sort and manage paperwork, ensuring details of the supply chain and subcontractors are accurate
• undertaking trade processing and reconciliation of assets
• responsible for carrying out all administrative duties in supporting of the management of the commercial vehicle fleet and other associated fleet
• maintaining accurate records of tender expected dates
• delivery Notes/Statements
• monitor existing mortgage agreements to ensure all documentation is compliant with business requirements and external regulations
• looking after the sales counter and serving customers in a professional and courteous manner
• assist in the preparation of presentations to professional advisors, lawyers and other industry professionals as required
• complete administration duties as required including reviewing reports and identifying potential issues
• keep all fleet software up to date to deliver 100% asset specification and location
• file physical copies of delivery notes/statements into relevant files
• providing administration support to customer accounts
• ensuring audit recording systems are kept up to date and remain accurate
• identify opportunities to enhance and improve administration processes
• assist in the preparation of information for clients as well as third party provider meetings as and when required
• to support the company fulfils its legal, regulatory and national minimum standards concerning O licence compliance
• preparing reports and presentations
• set up new project folders in live project folder shared work drive
• record process updates on IT systems and produce documentation to notify appropriate parties of any amendments
• updating the system and completing spreadsheets as required
• maintain learning and development system and monitor progress against CPD targets
• to ensure that agreed statistics are produced on a period basis to support the stats packs
• supporting accounts manager in a variety of tasks
• assist with ad hoc tasks by providing general administrative assistance to the business
• handling customer service queries
• ensure all outstanding audit actions are recorded appropriately within the system diary and followed up accordingly
• liaising with suppliers and sites regularly
• maintain good relationships observing professional and ethical standards with existing clients, professional advisors and other market professionals
• supporting with all other ad-hoc administration duties as required
• tracking and booking training courses for the team
• setting up new accounts
• raising & processing invoices
• ensure compliance with the firm’s governance policies and adherence to any regulatory rules to which the firm is required to comply
• liaise with other departments when necessary
• continued compliance with road transport legislation and industry/group standards
• transfer of new accounts
• some weekend working may be required
• check client websites to confirm they are compliant
• distributing and controlling information throughout the office and job sites which may include printing or handling highly confidential/sensitive information
• performance against KPIs for fleet management
• managing a busy Inbox and diary management to include arranging appointments, accommodation and travel on behalf of two directors
• processing Invoices
• provide Management Information in a format acceptable by the Board
• ensure that any enquiries that are not within your skill set or experience are quickly referred and followed up
• log sales & subcontractor invoices on Sage 50
• assist other team members with any duties to ensure smooth running of the office
• minute taking at meetings with clients and internal staff
• external liaison with Solicitors and mortgage clients through various forms of communication to ensure they remain informed of any modifications to existing agreements
• sitting on, contributing and adhering to the terms of reference for the management committees on an invite basis
• general office admin as required
• office admin tasks including posting letters, sending packages at post office, going out to purchase stamps/tea/coffee for office
• treat the customer fairly, ensuring professional standards, ethical standards and client confidentiality, in accordance with current data protection rules, are observed at all times
• handle enquiries from clients effectively
• keep log of petty cash
• promote the services of business
• frequent stationary checks
• other duties and responsibilities as may be required
• ensure that meeting room is orderly/set up for meetings at all times
• provide information to the firms Compliance, internal audit and external audit representatives as requested. All information provided must be accurate, complete and provided in a timely manner

Requirements

• do you pride yourself on your ability to multitask and prioritise your workload?
• do you want to work for a successful family run business who are growing year on year?

Earnings for position administrator

Responsibility

• assist with the preparation of the monthly management accounts
• overseeing end-to-end finance operations, financial planning and analysis
• lead the development of cloud-based finance platforms
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• lead the development of the Microsoft Business Central cloud finance platform
• month and year-end routines in conjunction with the wider team
• assisting CFO with VAT returns and annual external audit
• assist Head of Finance with quarterly VAT returns and annual external audit
• assisting Head of Finance with quarterly VAT returns and annual external audit
• perform various reconciliations and analysis as required
• managing the organisation’s portfolio of member fund investments
• manage the organisation’s portfolio of member fund investments
• manage working capital and produce forecasts as and when required
• monthly balance sheet reconciliations
• carry out various costing exercises as required by the Company and drill down into relevant financial data as required
• petty cash and expenses management
• petty cash management
• work closely as a first point of contact to the Finance Director providing them with business information
• assist with the budgeting process and reforecasting
• support the wider proficient finance team in any queries, ensuring the finance function as a whole achieves deadlines, and pitching in to cover peak periods or absences
• monitoring of contracts and financial claims which may include foreign currency
• monitor contracts and financial claims which may include foreign currency
• managing affiliated company accounts
• manage affiliated company accounts
• manage the company pension scheme
• process payroll including submission of HMRC RTI reports
• payroll processing, including submission of HMRC RTI reports
• while this role will report into the Finance Director it will be expected that some of the Finance Director’s administration tasks will be assisted with as well
• experience of management accounts production and budget preparation
• background in management accounts production and budget preparation

Requirements

• senior Finance Management: 1 year
• microsoft Business Central: 1 year

Earnings for position head of finance

Responsibility

• lead, motivate and manage the Foreman, shop floor team and stores personnel on a daily basis
• managing a team of production operatives, problem solving and assigning work
• creation and prioritisation of batches onto individual machines
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• overseeing and assisting with production scheduling on a daily and monthly basis to meet delivery schedules
• ensure orders are made on time, to the quality high standard the company is used to
• creation of the Production Schedule in a timely manner, optimising efficiency and based on capacity constraints
• daily progress checks of work being carried out on the shopfloor
• supporting and being highly hands-on and labour intensive, while coaching and developing colleagues
• communicating with Project Managers, Co-ordinators and internal Sales Team as to performance of the factory against the schedule
• support in re-allocating and prioritising work as required by demands of customers
• inspect works done by team members to ensure that they meet company standards of good quality
• monitor production activity and analyse production data to ascertain the necessity to reschedule due to deviations
• help support agreeing and signing off modification of work scheduled with the team where necessary
• work hard-in-hand with the management to plan and control activities of the production department
• co-ordination and monitoring of material demands via our Electronic Stock Control System to meet the production schedule
• review job times and investigate any major differences between planned and actual production
• play a part in identifying any areas that may need improvements and raising them with the Production Manager
• manage General enquiries in line with internal systems and processes
• ensure all equipment is maintained, calibrated and repaired as required
• ensure company’s objectives are communicated and understood by the team
• preparing Analysis and Reports to Management and Directors
• ensure quality standards are met and in line with ISO 9001 accreditation
• ensure that safety rules are followed, as well as adhered to by all team members
• reporting schedule status to internal departments
• liaise with stores team regarding future stock requirements
• continuous improvement initiatives as required to progress the quality of work and performance of staff
• all other duties as required that are considered to be a reasonable employer request
• help identify any skills shortage and arrange training where applicable
• maintaining positive communication with the team at all times
• adhering to, promoting and enforcing health and safety regulations. Identifying any improvements and liaising with the H&S Manger accordingly

Requirements

• production Scheduling: 1 year
• production Management: 1 year

Earnings for position production manager

Responsibility

• comprehensive secretarial support
• provision of personal, practical and administration support, both local and remote, including dealing with payments
• process, produce, manage, issue and reconcile all inbound and outbound invoices
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• proof reading and report writing including presentations
• researching a variety of aspects to obtain best services and prices
• produce contracts for direct clients and manage the associated process of execution and approval
• prioritising conflicting deadlines
• assistance with personal arrangements and bookings, as necessary
• be a central business administration support function for the organisation, its clients and its associated projects
• complex diary management and prioritising schedules to optimise time effectively
• monitoring and keeping up to date records of key dates, actioning reminders and arrangements as appropriate
• development, ownership, enforcement and maintenance of company-wide policies and procedures
• ensuring the Directors are appropriately prepared for all engagements
• maintaining office provisions and stocks, reordering as needed
• oversight of all of the businesses’ external policies, insurance, contracts and all of their associated renewals
• minuting meetings, preparing agendas and recording actions
• organising special events and managing projects
• assisting with Board pack preparation and submissions
• arranging and coordinating meetings
• oversight and collation of HR related documentation and associated systems, including holidays, sickness and inductions
• developing and maintaining positive working relationships with key stakeholders
• organising food & beverages as required while ensuring set up of meeting venues are accurate
• undertake full inductions with new staff members in-line with company policy, also scheduling annual training sessions for incumbent team members
• greeting visitors and guests for the Directors
• collation and sending out of meeting papers, including use of the electronic platform
• provide executive and personal support to the Managing Director
• arranging and hosting meetings as required
• managing correspondence and maintaining suitable records and files
• processing and reporting upon monthly payroll with the company’s accountants and payroll team
• ensure the confidentiality of all the company's and clients' documentation and information
• supporting the wider team during periods of holiday
• management and maintenance of company calendars and arrangement of meetings
• oversight, administration, ownership and maintenance of the businesses systems, including but not limited to IT, finance and telephony and HR systems and their associated security protocols
• development, maintenance and enforcement of the health and safety documents, such as risk assessments and method statements
• provide performance reports on critical business pathways and associated KPI’s, as required from time to time
• data management, distribution and tracking of datasets, invites, lists, reports and all associated empirical data as is required
• to oversee the central expenditure budget of the business, with approval from the SMT

Requirements

• PA/EA: 3 years

Earnings for position personal assistant

Responsibility

• coordinate activities that impact operational decisions and business requirements
• responsible for the production, procurement, and planning of operations
• carry out consistent Site audit pro reports to monitor progress on site and is in line with the agreed Client programme
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• communicates and manages all relevant employees to ensure delivery times are met
• ensure all install inspections are signed off with the client from regular Bi -weekly / monthly site visits
• plans, schedules, and reviews workload and manpower to make sure targets are being met on a cost-effective basis
• attend site meetings with onsite client Project managers
• enforce company standards to sub-contractors
• monitor the Health and Safety on site of all operatives
• ensure all projects are fully managed by staff, updated, and progressing to time and within budget
• create a detailed schedule based on strict deadlines
• problem solving when issues arise on site relating to all installations
• pre-planning all new projects from when the contract has been signed
• overseeing that all installations of mainly UPVC windows are carried out as per head, cill and jamb detail drawings and specifications agreed from a design perspective with the onsite installations team appointed by you
• attend monthly Projects meeting in Leicester on one Friday per month
• overseeing of projects, from start through to completion and report directly to the Directors
• managing your own diary - this is predominately working mobile from home and carrying out diarised site visits daily
• plan work and oversee the buying of necessary materials and equipment
• liaise with customers, architects and engineers on all aspects of construction projects
• liaise and create the link between the factory and the site for all on site material procurement and deliveries to each specific site
• deal with sub-contractors and suppliers to solve and clear any issue related to delays
• constantly monitor the expenditure on, material, labour and finishing’s, in conjunction with the Management team to keep the budget in check
• prepare sites to comply with the brand’s health & safety standards

Requirements

• contract management: 2 years
• fenestration: 2 years

Earnings for position contracts manager