WISE MAY

Responsibility

• wise May are looking for a Receptionist for a Legal company based in the City
• wise May are looking for a Receptionist for an Insurance company based in the City
• the Company
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• international Insurance company based in the city
• reception
• handling meeting room schedule
• arranging meeting rooms, organising refreshments, breakfast and lunch as and when required
• handling telephone calls, in an efficient and helpful manner
• wise May are looking for a Receptionist to join a lovely Investment firm in the heart of the City on a part time basis, this role would also include PA and office management duties
• dealing with incoming and outgoing mail
• wise May are looking for a Receptionist to join an international Insurance business based in the City of London on a permanent basis every Monday
• PA duties
• this is a busy reception area and will need someone who can hit the ground running with an understanding of all reception duties. This is a bustling desk of multiple Receptionist's which has a very welcoming feel
• provide general admin support
• organising and booking travel
• processing expenses claims
• provide cover for other Personal Assistants duties
• office Management
• dealing with contractors
• act as first impression of the Firm to all visitors and guests when meeting and welcoming them
• to answer the telephone and refer calls as necessary, being the initial point of telephone contact
• ensure stationery and kitchen supplies are available
• input invoices and expenses via Chrome River and any other finance administration as requested
• offering refreshments in meetings and setting up working lunches
• arrange external and internal meetings
• setting up meeting rooms for clients/interviews
• answering the main phone line and transferring calls
• answering the phones and transferring calls
• schedule conference and meeting rooms utilizing the event management software program
• to greet visitors as they arrive in Chambers and to ensure they sign in/out
• show visitors to their meeting rooms
• arranging refreshments
• general office duties to ensure the smooth-running
• to manage meeting room bookings
• managing the Reception and acting as the first point of contact for visitors
• tidy meeting rooms after meetings and before the next meeting
• tidy meeting rooms
• scanning Storage files
• arranging couriers/other deliveries
• responsible for following all Firm security protocols for all visitors to reception area
• diary management of meeting rooms
• to book and keep a record of any taxis required
• to keep reception area tidy and client-friendly throughout the day
• managing the post and arranging couriers / deliveries
• ordering office stationery, office supplies
• working closely with the kitchen team to ensure a smooth running of the dining room/kitchen
• working closely with the kitchen team to ensure a smooth running
• greet all visitors in a friendly and professional way
• meet & greet guests
• arrange visitor passes

Requirements

• excellent Customer Service
• excellent communication skills
• excellent verbal and written communication skills
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• A fast learner
• be highly organised, efficient, and self-motivated with the ability to work across a range of tasks simultaneously
• corporate Reception experience in a similar environment is desired
• previous experience with diary management
• proficient in MS Office packages
• organisational skills
• ability to work in a fast-paced environment and be flexible to meet tight deadlines
• have strong IT Skills including extensive knowledge of Zoom & MS Teams
• reliable and capable of organising and prioritising workload efficiently
• the ability to manage tasks/requests from different sources
• strong Microsoft skills
• effective written and verbal communication skills
• diary management experience
• extensive knowledge of Zoom & MS Teams
• strong written and oral communication skills
• ability to maintain confidentiality
• ability to get on with a wide variety of people at all levels in a range of style
• work well unsupervised
• have an understanding of various cultures
• strong team player with peer group
• able to use their initiative and deal with unforeseen problems and circumstances
• first Aid & Fire trained
• ability to maintain composure under pressure
• strong attention to detail

Trade

• administrative Assistance
• Administrative Assistance

Earnings for position receptionist

Responsibility

• wise May are looking for a Marketing Executive to join a busy International Financial Services business
• wise May are looking for an Events and Marketing Executive to join a lovely law firm based in the City
• this role can be carried out remotely or be based in the London office
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• this is a temporary opportunity with a possibility of the role being made permanent
• create, update, and maintain compelling web content
• pardot experience - creating forms/ redirects
• creating and coordinating digitally optimised social content across segments for LinkedIn
• collaborate across departments to contribute to meeting design, agenda development, brand building, event communications and marketing
• completing briefs for the paid social team to execute
• ensure the timely and efficient production of high-quality marketing collateral and key client reports/presentations across all divisions
• working with colleagues to organise asset requirements for creating posts
• analysis of performance, audiences, and creatives to achieve KPIs
• support the Head of marketing & communications on PR and media initiatives
• manage the day-to-day planning and execution of corporate and client-facing events, industry conferences, trade shows, and internal events, including pre- and post-event communications and attendee management
• helping with HR-related responsibilities, including helping with recruitment, onboarding new employees, dealing with people management , helping with performance review monitoring, assisting with employee’s end of contract
• collaborate and build relationships with vendors such as printers, merchandise companies and venues to Ensure events are run as smoothly as possible
• work with the Head of marketing & communications to produce and distribute all internal communications, including all-staff emails, intranet content and town halls
• on site venue management on the day, coordinating set up of furniture and equipment, greet guests, co-ordinate with Reception colleagues and external waiting staff
• work collaboratively within the marketing and BD team in the production of marketing collateral required for a range of purposes, including working on pitches if required
• designing and implementing a digital marketing strategy to increase online presence. • Working collaboratively with the Managing Partners and COO to develop and improve marketing processes
• venue research, draft basic budgets and work with external suppliers as required

Requirements

• A desire to grow experience within Digital Marketing /// OR Some experience in digital marketing
• strong communication
• good breadth of understanding and experience across the whole marketing mix
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• excellent writing skills
• experience of organising events is of an advantage
• work accurately and with attention to detail
• have excellent interpersonal skills and the ability to build both strong internal and external relationships
• strong academic background
• experience using HubSpot
• knowledge of the insurance or wider financial services sector is not essential but would be beneficial
• prior relevant experience an advantage
• have excellent communication skills - both written and oral
• ability to build strong working relationships
• excellent organisation and interpersonal skills
• A positive attitude and willingness to help others
• demonstrate excellent time management skills and the ability to work to a deadline
• ability to build effective relationships with colleagues and internal/external stakeholders at all levels
• ability to persuade, influence and negotiate effectively at all levels within and outside the organisation
• demonstrate attention to detail and accurate spelling and grammar
• strong analytical, quantitative and verbal communication skills
• able to communicate effectively with others, both verbally and in writing
• ability to prioritise and complete multiple tasks/events with varying degrees of complexity
• ability to balance multiple tasks and projects simultaneously
• be a team player who is also able to work unsupervised and under pressure
• motivational skills, team worker as well as able to work on own initiative
• excellent written and verbal communication skills, with strong attention to detail
• be creative and have a keen eye for detail
• ability to work to deadlines and prioritise multiple tasks
• have at least 2 A Levels or equivalent qualifications, plus a minimum of five GSCEs at grade C or above
• ability to react quickly to changing priorities and varied requirements
• proficiency in Microsoft 365 and InDesign
• be able to demonstrate a positive attitude in challenging circumstances
• good understanding of our offering and strategy, and Ability to convert this into effective communications
• strong project management/organisational skills
• be able discreetly to handle confidential information
• high degree of accuracy with a desire to strive for excellence in all tasks
• highly competent with CMS software, presentation/design software, social media applications and the MS Office suite
• hybrid working offered
• business awareness
• ability to manage up

Earnings for position marketing executive

Responsibility

• wise May are looking for a temp PA to join an Investment team for short term contract role
• diary Management
• arrange internal and external meetings
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• co-ordinate international travel including booking flights, accommodation and producing itineraries
• organising hotel ,restaurant and activities for overseas visitors
• wise May are looking for a PA to join this Ofsted registered multi-sports coaching and childcare provider for children and young people
• provide complete and accurate administration support to the team
• this is a busy office located in the Royal Borough of Greenwich who provide services to children and adults across the borough
• organise agendas and minute meetings
• expenses
• covering Reception when absences occur and the team are short staffed
• maintain document filing to firm standards
• attending Events as and when required
• diary management to the Business Director
• working with the Operations Manager and other team members to assist with the day to day running of the office
• attend and contribute to team meetings as required
• reporting to the Finance & Admin team meetings on the office updates once monthly
• mailbox management for individuals and team
• diary management
• logging and keeping track of your business expenses
• answer phones, transfer calls, take messages, establish conference calls and use voice mail

Requirements

• admin
• international Travel
• strong administration support
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• experience of challenging diary an global travel management
• the ability to build relationships with customers and colleagues
• be highly organised, efficient, and self-motivated with the ability to work across a range of tasks simultaneously
• able to demonstrate ability to undertake the above responsibilities
• excellent IT skills
• ability to work in a fast-paced environment and be flexible to meet tight deadlines
• able to follow basic instructions well
• ability to work to tight deadlines
• ability to work to deadlines
• ideally PA/Administrative experience in a corporate, office environment
• confidence to ask questions if additional clarity is required
• excellent attention to detail
• excellent communication skills, both verbal and written
• strong written and oral communication skills
• reliable and prepared to work in the office 5 days a week
• experience in a similar position
• ability to get on with a wide variety of people at all levels in a range of style
• personable, can-do attitude as well as a self-starter – with an assertive but personable nature
• A willingness to learn and utilise new information quickly, including taking notes where required
• strong team player
• able to maintain a calm attitude when under pressure
• excellent communicator – ability to speak to people of all levels

Trade

• insurance
• legal
• Insurance
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• Legal

Earnings for position pa

Responsibility

• wise May are looking for a Team Administrator to join a busy international Insurance business in the City
• you will be a bit part of the Operations team supporting the Underwriting and Claims departments
• this is a great opportunity to join a very social company with great progression opportunities
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• wise May are looking for an Office Administrator to join a busy Accountancy business in London. This role is a great opportunity to work with a selection of clients in the client development development
• wise May are looking for a Administrator to join this Trade Mark team for a Law firm based in City of London
• we are looking for a bright, friendly, enthusiastic candidate to join the newly acquired contemporary office. The candidate should be flexible and able to work under pressure to ensure the company delivers against its objectives in a timely manner
• attend and contribute to team meetings
• assisting the Partners, Trainee Trade Mark Attorney, Trade Mark Paralegal and other associates with ad hoc duties as necessary
• working closely with the company’s managing partner, organising meetings with clients and key stakeholders
• maintaining / updating key scheme governance documents
• maintaining team reports to ensure management have sight of all areas of concerns
• liaise internally to deal efficiently and effectively with payment and other queries
• booking travel and accommodation
• organising and preparing for meetings
• book conference rooms
• assisting on coordinating the financial affairs of Private Office clients
• ensuring all related administrative tasks are completed in a timely manner
• running monthly exception reports to identify, investigate and record potential breaches of authority
• collating and sharing relevant documentation in preparation for external audits
• tracking and reporting progress against delegated audit and independent underwriting review schedules
• support the Head of team with general administration tasks to ensure the team runs smoothly at all times
• handle calls in an appropriate and professional manner
• offer contracts
• managing client invoices to ensure they are paid on time
• arrange meetings for the team members
• produce travel itineraries containing all travel information
• scan documents to ensure there is always an electronic copy on the in-house computer system
• ensuring timely payment of official fees and liaising with accounts as necessary
• diary management

Requirements

• ability to work collaboratively
• quick learner
• good knowledge of Microsoft packages
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• highly organised and efficient
• excellent written and verbal communication skills
• organisational and multi-tasking skills
• highly motivated
• demonstrate a high standard of oral and written communication
• excellent communication skills
• enthusiastic
• works well under pressure
• high standard of IT literacy
• capable of taking initiative
• great typing skills
• confident in dealing with people at all levels
• team Player
• have a strong attention to detail and analytical mind
• flexible and enthusiastic
• highly organised
• exceptional organisational skills
• uses initiative and has common sense
• have the ability to work effectively by prioritising tasks, keeping to deadlines, etc
• attention to detail
• strong time management skills, ability to work to deadlines
• excellent telephone manner
• A positive attitude
• great attention to detail
• hybrid working offered
• ambitious to progress career
• monday - Friday, 09:00-17:30, hybrid working

Earnings for position administrator

Responsibility

• wise May are looking for a Company Secretary to join a friendly insurance firm based in the City
• assist the Company Secretary in organizing and preparing board meetings, including agenda development, document distribution, and minute-taking
• maintain and update corporate records, registers, and statutory books in compliance with legal and regulatory obligations
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• collaborate with cross-functional teams to ensure timely filing of statutory documents and compliance with company law and corporate governance regulations
• this includes taking meeting minutes, generating director's resolutions, maintaining statutory books and submitting filings to Companies House and HMRC
• support the implementation of corporate governance policies and practices, keeping abreast of regulatory changes and best practices
• providing guidance to the board on how to execute their responsibilities and comply with company law
• assist in the coordination of annual general meetings and other shareholder-related activities
• ensuring that legal and statutory requirements met
• help manage communication with shareholders, ensuring the timely distribution of reports, notices, and disclosures
• maintaining an awareness of relevant legislation and adjusting company records accordingly
• conduct research and provide advice on legal and compliance matters affecting the company's operations
• overall responsibility for the schemes that clients may offer, for example, investor schemes and HR schemes
• manage the administration of various corporate transactions, such as mergers, acquisitions, and restructuring
• assist in the development and maintenance of the company's governance framework, policies, and procedures
• handle ad-hoc tasks and projects as assigned by the Company Secretary or senior management

Requirements

• proven experience in a corporate governance or company secretarial role, preferably in a similar organization
• excellent knowledge of company law, corporate governance principles, and regulatory requirements
• strong organizational and administrative skills, including minute-taking and document management
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• proficiency in relevant software and tools for managing corporate records and documents
• excellent communication and interpersonal skills, with the ability to work effectively with various stakeholders
• ability to work with colleagues and clients at all levels
• high level of integrity, discretion, and confidentiality
• in depth knowledge of a Company Secretary role is essential due to the demands of the position
• detail-oriented and capable of managing multiple tasks and deadlines effectively
• pro-active
• integrity and confidentiality
• knowledge in governance and company law
• ability to absorb and process large quantities of information
• strong attention to detail
• the capability to multi-task
• strong planning and organisational skills

Trade

• administrative Assistance
• Administrative Assistance

Earnings for position company secretary