THE OFFICE GROUP is looking for employees for positions:
facilities manager
Responsibility
we’re always mindful of our impact on people and the future, designing for wellness, productivity and sustainability
reviewing contractor job sheets, quotes, and providing PO numbers
support the service delivery manager on the overseeing the day-to-day operations of the in hours and out of hours security contract
in 2003, fueled by a desire to simply ‘improve the way people work’ our Founders decided it was time to do something different in the office space market
support in overall reporting of soft services department performance and critical SLA’s
since then, we’ve welcomed thousands of members into our inspirational and distinctive Work Spaces, each one different to the last, and pioneered a truly unique experience – a combination that is designed for life to work
support the service delivery manager in overseeing the day-to-day operations of the cleaning contract
today, we give our members access to our entire platform of over 70 Work Spaces, all located in prime commercial and creative neighborhood's featuring premium amenities like gyms, cafes, spaces to relax and recharge and outdoor spaces
Requirements
the Role will transition to a long-term role supporting the service delivery manager
previous experience within a similar Facilites position is essential and building service experience
the Assistant Facilities Manager will support the service Delivery Manager in the creation, monitoring and advancement of key facilities related policies, mobilisation and integration of new cleaning, security and plant contracts
being actively involved in the population of site documentation and acting as a liaison between sites, contractors and the facilities manager on key issues, the role will be key to improving service delivery to our building teams and members
the role will also encompass various building surveys and audits to ensure site and contractor compliance with government legislation and TOG FM standards
manager
Requirements
you're a natural-born leader and people person that is raring to do better every day.Your understanding of different personalities will help you inspire your team to rise to the challenge and stay committed.The success of TOG isn't a one-man job and fostering a true team effort is what helps you stay equally as motivated
accounts payable
Responsibility
the Accounts Payable Assistant will be part of an Accounts Payable function who aims to deliver accurate, timely payments to suppliers
the role is based in a dynamic and fast paced environment and will require liaising with all levels of management
assisting to produce policies and procedure manuals
Requirements
coding and processing invoices and credit notes daily
review ageing on a regular basis and provide updates upon request to finance team
assisting with the preparation of payment runs
issue remittances at the point the payment run is approved
review AP report regularly to identify debit balances and allocation of payments
perform supplier statement reconciliations
previous knowledge of VAT returns desirable but not essential
help maintain the finance inbox to ensure all invoices and credit notes are acknowledged and supplier queries dealt within maximum 24 hours
junior buyer
Responsibility
bringing together two likeminded business, TOG and FORA, back in 2022, we are now moving forward together as The Office Group
with over 70 incredible Co-working spaces across the UK and Germany, at The Office Group, we don’t do standard
we are focused on reimagining, reshaping, and improving the workspace experience for our members
we’re always mindful of our impact on people and the future, designing for wellness, productivity and sustainability
our curiosity fuels our constant pursuit of new and innovative ways of working to make sure our members have the flexibility, mobility, and variety they need to thrive in a space they can call their own
Requirements
the Junior Buyer role helps the Procurement team deliver consistently exceptional results, in particular in respect to cost savings and speed of execution
property manager
Requirements
experience of holding a Property Management Surveyor role or equivalent
minimum of 4 years combined industry experience
general knowledge of property and surveying principles
knowledge of the UK Market desirable
ideally a track record of preparing and managing SC budgets
Responsibility
take responsibility for all landlord service charge budgets across the portfolio to ensure The Office Group are being accurately charged
review lease documentation including licences for alterations to ensure all The Office Group requirements are being met and ensuring leases are completed and filed
assist finance in the preparation of expenditure budgets for the facilities function
communications manager
Working hours
full-time
Requirements
key Responsibilities
to develop and implement the internal communications and engagement strategy across The Office Group
work with the leadership team and the Director of Talent to inspire, inform and connect all employees
organise and deliver all internal events, including awards, social gatherings, regular business updates, and additional events
you will have a passion for people, culture and engagement. You’ll work closely with our leadership team, Director of Talent and other key stakeholders to engage our people by creatively communicating The Office Group's purpose, goals and successes
qualifications/Skills
finance manager
Working hours
full-time
Requirements
key Responsibilities
corporate level analysis and insight
quarterly asset review and building league table to identify opportunities and risks
analysis of revenue opportunities and cost mitigation plans to improve operating margin
managing the month end process around business KPI
group KPI reporting and analysis
we are looking for a diligent, driven individual with strong attention to detail and a commercial mindset to join the team during one of the most exciting times in The Office Group's strong growth-orientated history
monitoring competitor KPIs and performance
crm manager
Working hours
full-time
Requirements
acquisition
develop and deliver a segmented communications strategy to generate interest in our brands and products across our various prospect audiences
nurture prospects to point of lead capture
brief and manage creative assets
increase usable email penetration across members, prospects and employees within customers
work closely with tech teams to define and deliver future data and technical requirements
leading and analysing A/B testing Monitoring competitor campaigns to inform and shape the client’s future strategy and tactics. to optimise engagement
retention and Growth
Responsibility
brief and manage creative assets to fulfil member communications plan
work with DPO to ensure all marketing consents and data integrity is in place
marketing manager
Working hours
full-time
Requirements
acquisition
develop and deliver a segmented communications strategy to generate interest in our brands and products across our various prospect audiences
nurture prospects to point of lead capture
brief and manage creative assets
increase usable email penetration across members, prospects and employees within customers
work closely with tech teams to define and deliver future data and technical requirements
leading and analysing A/B testing Monitoring competitor campaigns to inform and shape the client’s future strategy and tactics. to optimise engagement
retention and Growth
Responsibility
brief and manage creative assets to fulfil member communications plan
work with DPO to ensure all marketing consents and data integrity is in place