THE EVEWELL GROUP

Responsibility

• manage telephone and e-mail enquiries in a professional manner, ensuring that all information given is up-to-date and accurate
• contemporaneously ensure all offered treatment, advice, treatment cycles and outcomes are recorded in line with current HFEA guidelines, requirements and SOPs
• possess a working knowledge of patients’ drug regimes and treatment plans
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• perform venepuncture, interpret and give blood results when necessary
• co-ordinate treatment cycle plans and teach patients to self-administer fertility drugs
• obtain informed consent from patients within HFEA code of practice through nurse consultations
• inform patients about implications of treatment and provide information and support throughout treatment cycle
• assist with ultrasound scanning
• prepare procedure room for egg collection, embryo transfer, insertion of IUCD, cervical dilatation, surgical sperm retrieval and gynaecological procedures
• scrub and circulate in the procedure room, assist as necessary
• recover patients following IV sedation
• support patients during egg collection and embryo transfer procedures and other treatment, giving advice where necessary
• scan patients when undergoing embryo transfer following adequate training
• admit, discharge and escort patients to and from reception to the recovery area
• ensure that patients are comfortable following procedures
• comply with The Evewell’s health & safety policies with particular reference to procedures to be followed in the event of a fire and to report all accidents and untoward incidents to the health & safety officer
• comply with the Human Fertilisation and Embryology Authority’s Code of Practice, the Health and Social Care Act 2008 Regulations 2014, the Care Quality Commission Regulations 2009 and the Data Protection Act 2018, with special reference to patient confidentiality
• help to monitor and maintain adequate stock levels

Requirements

• fertility Nursing 1 year
• NHS Nursing: 1 year
• london, W6 7DJ: reliably commute or plan to relocate before starting work

Earnings for position nurse

Responsibility

• perform follicle tracking scans, early pregnancy scans, gynecology scans, transvaginal baseline scans, as necessary
• ability to perform HyCoSys
• perform ultrasound scanning for patients in treatment
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• ensure that patients are comfortable following procedures
• maintain a high level of confidentiality at all times
• undertake mandatory training as required, including health & safety, fire, manual handling
• comply with infection control and CQC policies and procedures
• maintain the highest standards of administration at all times including the accurate recording of key information via the ultrasound machine and in the electronic medical records system
• comply with the Human Fertilisation and Embryology Authority’s Code of Practice, the Health and Social Care Act 2008 Regulations 2014, the Care Quality Commission Regulations 2009 and the Data Protection Act 2018, with special reference to patient confidentiality
• comply with The Evewell’s health & safety policies with particular reference to procedures to be followed in the event of a fire and to report all accidents and untoward incidents to the health & safety officer

Requirements

• fertility Nursing 1 year
• sonographer: 1 year

Trade

• medical Technician
• Medical Technician

Earnings for position sonographer

Responsibility

• previous medical receptionists experience is required, and a programme of full training and induction will be given to the successful candidate
• prompt time keeping, discretion and sensitivity to patients are of the utmost importance
• to book patient appointments and procedures within the clinic booking system providing an excellent patient service via the telephone and email
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• coordinate with the clinical team or accounts team if more in depth explanations are required for patients
• book follow up appointments for Consultants
• provide patients with teas or coffees as required
• the Receptionist will be working at the front of house of the clinic, liaising with patients, answering queries, making appointments, taking payments and providing comprehensive information regarding all the procedures and treatments
• input new patient’s details, update records and enter data onto the clinic system as required
• greet patients and direct them to the proper waiting area, notify clinical team of waiting patients, manage patients’ expectations on wait time
• generate invoices and take payments and ensure payments are entered onto the relevant system
• possess a detailed level of knowledge of clinic services and procedures to be able to provide information and advice for patients wishing to book appointments and procedures
• ensure follow up appointments are made with patients
• facilitate the sending of text reminders to patients through the clinic system
• creating patient files, booking appointments for patients
• comply with the Human Fertilisation and Embryology Authority’s Code of Practice, the Health and Social Care Act 2008 Regulations 2014, the Care Quality Commission Regulations 2009 and the Data Protection Act 2018, with special reference to patient confidentiality
• generate invoices and chase payment with patients
• carrying out requests from management as needed
• perform other administrative duties as required
• provide cover for their colleagues in their absence
• comply with The Evewell’s health & safety policies with particular reference to procedures to be followed in the event of a fire and to report all accidents and untoward incidents to the health & safety officer
• greeting and welcoming visitors

Requirements

• previous experience within a medical receptionist or medical administrator role is preferred but not required

Responsibility

• answer phones and patient enquiries and manage the responses
• this is an in-office role and working from home is not available
• undertake audiotyping and / or checking of Consultant’s letters
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• input new patient’s details, update records and enter data onto the clinic system with precise attention to detail
• manage correspondence and telephone enquiries as directed
• maintain and file accurate records
• arrange meetings
• as a full-time Medical Administrative Assistant, you will be responsible for providing secretarial and administrative support of the highest quality to our consultants and Medical Directors PA
• maintain stationery / stock levels
• the main aspect of this role is to listen to consultants dictation and ensure the letter typed by a 3rd party is correct, format it and send it to the patient, attention to detail is critical
• scanning and filing of documentation
• chasing pathology results from the laboratory
• provide cover for their colleagues in their absence including front of house reception cover and telephone support
• facilitate the sending of text reminders to patients through the clinic system
• ensure that all relevant paperwork for each patient list is ready for Consultant / Practitioner
• book patient appointments and procedures within the clinic booking system providing an excellent patient service via the telephone and email

Requirements

• previous Medical administrator experience is preferred
• medical secretarial skills including audio typing is preferred attention to detail is critical
• medical secretarial skills including audio typing is preferred
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• good organisation skills
• excellent telephone and written manner
• senior administration: 2 years

Responsibility

• reconcile the monthly company bank account
• reconcile supplier statements
• set up payment runs
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• review and file invoices/purchases
• answer patient queries
• prepare monthly revenue reconciliation report
• prepare monthly salaries and overtime, administration of pension scheme, liaise with Customs & Revenue and employees as necessary
• review payslips and address queries
• upload payroll to Natwest Bankline
• generate purchase orders
• insured invoices month end reconciliation
• other duties as necessary
• assist in the preparation of monthly management accounts and year-end accounts and liaise with external auditor
• prepare monthly reporting and KPI reports
• uploading invoices and credit notes to Xero
• monthly debtors’ reconciliation
• reconcile monthly corporate credit card statement / expense report

Requirements

• bookkeeping: 1 year