LANDSEC

Responsibility

• accounting for company level transactions, such as share issues and dividends
• this will involve internal liaison and external liaison
• assisting in the completion of monthly balance sheet reconciliations and other monthly or quarterly procedures such as the VAT reconciliation
  Show more +16
• production of statutory accounts for subsidiary and joint venture companies. This will include internal liaison and external liaison
• undertaking ad-hoc accounting projects and special reviews as required
• production of reporting for joint venture partners, as well as accounting for and facilitating joint venture transactions such as management fees and distributions
• leading the Finance team’s involvement in corporate acquisitions and disposals, for example producing completion accounts, facilitating due diligence procedures and accounting for the transactions
• assisting in the preparation of the interim and final ‘glossy’ accounts for the Group, taking a lead role in producing the notes for which the team are responsible
• reconcile the year-end service charge and produce booklets in accordance with RICS guidelines, assisting with commentary and explanations as required
• assisting with audit queries and drafting of statutory accounts
• other adhoc responsibilities to include but not be limited to, assisting the Group Finance Team with VAT and corporation tax returns and loan compliance work where 3rd party finance is involved
• working closely with Regeneration development and delivery teams, as the main point of contact, ensuring that project spend is appropriately authorised, allocated and reconciled on a monthly basis
• the prime reporting responsibility will be to the Senior Finance Manager - Statutory Reporting but on certain issues it will be to the Head of Financial Reporting or the Group Financial Controller
• the prime reporting responsibility will be to the Head of Statutory Reporting but on certain issues it will be to the Head of Financial Reporting or the Group Financial Controller
• ensure key controls including managed operations cash reconciliations are completed in a timely manner
• business partner the operations teams for relevant properties, being the first point of contact for operational finance matters
• working closely with Property Managers, ensure the service charge apportionment is kept up to date, always reflecting most up to date tenancies, floor areas and basis of apportionment
• accounting for asset sales and acquisitions, as and when required
• routine monthly accruals and processes

Requirements

• essential
• experience of accounting for large volume of transactions
• part qualified or recently qualified accountant
  Show more +11
• service charge accounting experience
• accountancy Qualification
• experience of preparing management information in a timely manner with a right first time attitude
• good understanding of IFRS
• experience of working effectively with cross functional teams in an organisation or on a key project or programme of work
• ability to deliver quality work to tight deadlines
• proven experience of communicating effectively in different situations, particularly in relation to updating on key issues or raising risks and concerns
• ability to prioritise workload to deliver on overlapping/conflicting deadline
• proven experience of working in a Finance role with the ability to demonstrate an understanding of the annual cycle of work and the ability to deliver work to those timescales
• accounting: 1 year
• service charge: 1 year

Responsibility

• providing availability, pricing and marketing collateral as requested
• qualifying new leads and booking in tours for new customers with the Leasing Managers or site Operations team
• logging all opportunities to the Myo CRM system and following up on opportunities to convert enquiries to tours
  Show more +7
• generate reports on leasing data to assist with leasing strategy and financial reporting
• responsible for ensuring availability and pricing schedules are accurate and current
• supporting the Leasing Managers to identify trends, new opportunities, leasing and marketing strategies
• first point of contact for all office leasing enquiries received by email and phone, dealing with customers directly or with our broker and agent partners
• developing strong relationships with broker and agent partners and attending network events where possible
• maintaining broker & agent database and research on competitors
• responding to first enquiries to the Events inbox and allocating to the Events Manager or Operations site teams as appropriate

Requirements

• client-facing experience in a corporate or hospitality environment
• excellent spoken and written communication skills
• experience in the Central London flexible leasing market or property market would be useful but not essential
  Show more +2
• advanced knowledge or Microsoft applications . Experience of CRM systems or similar platforms desirable
• excellent people skills with proven ability to build and manage effective relationships with customers and colleagues at all levels, including senior executives

Earnings for position administrator

Responsibility

• attend business team meetings as appropriate
• support the Reward and L&D team activities i.e. employee benefits, Annual Performance Planning process and Annual Bonus Plan processes
• provide support to the People Business Partner on employee engagement action planning activities and priorities
  Show more +8
• responsible for maintaining accurate employee data on Workday
• take a lead on advising and supporting managers in employee relations and performance management cases including drafting settlement agreements, disciplinary, redundancy, grievance processes and TUPE activity
• co-deliver training to line managers on people related topics. e.g., best practice talent acquisition, performance planning workshops, one-to-one technical training sessions such as on using workday etc
• working in partnership with Resource Solutions , provide guidance to hiring managers on junior recruitment, such as good practise and D&I requirements
• provide accurate and professional responses to internal and external people queries
• proactive management of sickness absence cases, recording and reporting on leave of absences, including occupational health referrals, supporting and advising line managers and if required, transitioning employees onto our Group Income Protection scheme
• provide data and first level insight into themes and trends for the business unit from various sources such as Workday, Exit Interviews
• manage one People Administrator to deliver an excellent employee experience via the full employee lifecycle i.e., hiring, contract generation, induction, leavers

Requirements

• experience of working in a People role, dealing effectively with a range of different queries and responding to requests for information
• proven experience of communicating effectively to a range of different stakeholders through a variety of different communication methods
• able to demonstrate the ability to effectively prioritise work and manage stakeholder expectations
  Show more +2
• ability to demonstrate an up to date working knowledge of employment law
• experience of managing or supporting on different employee relation issues e.g., disciplinary or grievance investigations, long-term absence and wellbeing cases, performance improvement plans and family related queries i.e., maternity, paternity and shared parental leave

Earnings for position hr manager

Responsibility

• manage the engineering insurance and inspection programme
• provision of day to day technical advice to Insurance Team customers
• represent the Insurance team in projects, committees and forums and communicate the Insurance team’s priorities
  Show more +6
• ownership of the disposals process in so far as it relates to insurance to ensure asset management teams are provided with robust due diligence and insurance solutions and insurers are provided with relevant and timely risk information
• accountable for the communication of insurer requirements and insurance and risk management processes to the business
• manage the Insurance teams relationship with relevant internal stakeholders and provide support by advising on cost-effective insurance solutions that meet the needs of the relevant project, liaising with insurers regarding project designs to ensure they meet insurer requirements, placing cover and policy
• co-ordinate the renewal of the main property insurance programme through the gathering and supply of information to insurers in accordance with the Insurance Act 2015, review of policies and terms proposed, allocation of premium to occupiers and review of renewal documentation; extensions where required and overseeing the collation of the quarterly declaration of contract works
• support the Group Insurance Director in the delivery of the team objectives and provide technical support and guidance to more junior members of the team
• ensure that the management of insurable risks is carried out professionally and in accordance with insurer requirements or recommendations

Requirements

• ACII qualified or good progress
• understanding of insurance policies and insurer requirements
• significant insurance experience in a corporate environment

Earnings for position insurance advisor

Responsibility

• we create places that make a lasting positive contribution to our communities and our planet
• we bring people together, forming connections with each other and the spaces we create
• liaise, arrange and manage all meetings and meeting requests, making sure the arrangements and logistics work for key attendees
  Show more +23
• and we provide our customers, partners and people with a platform to realise their full potential
• prioritise meetings for the Creative Director and their team, pro-actively identifying possible diary clashes and making alternative arrangements as needed
• forward planning, taking into account the location of meetings and travel arrangements and allowances for desk time
• book travel / conferences / meeting rooms / venues / hospitality for meetings and organised events where necessary
• sustainable places. Connecting communities. Realising potential. We live by these principles to create great experiences for people, now and in the future
• support and proactively highlight deadlines using Microsoft Calendar i.e., monthly expenses, compliance, development reviews, training, budgeting, reporting etc
• assisting the Billings Team with the processing of tenant refunds by ensuring bank details are inputted/updated correctly within Coda
• processing of Electronic Fund Transfers
• ensure policies are up-to-date and uploaded on the Knowledge Page
• diary management for members of team
• assist the team with arranging presentations, lunches / dinners and industry attended events, including management of the arrangements for the weekly Regen team meetings and lunches every Thursday
• assisting the Senior Finance System Manager with purchase order management. This involves clearing all historical, unrequired POs through the LRN process as well as GRNI management and clearing of unrequired receipts
• managing the administration of the CDAN process, which will involve processing forms and ensuring they have been signed off by the relevant managers before issuing to the wider business
• perform any other duties as may be required from time to time by the company including adhoc project management / co-ordination
• organising and filing papers as/when needed, thinking about electronic filing for ease of access
• minute taking and preparation of minutes for relevant meetings
• perform any other duties or responsibilities as may be required in the role from time to time
• book travel / hotel / conferences / meeting rooms / venues / hospitality for meetings and organised events where necessary
• monitor/filter emails for the Creative Director, reading and responding where appropriate and developing a management system
• collate, maintain and submit expense claims for the Creative Director
• check the Creative Director’s direct report’s expense claims prior to approval and flag any potential issues
• liaise, arrange and manage all internal and external meetings and meeting requests, confirming acceptability before inserting in diaries. This includes:Quarterly / monthly / 1:1 & Team meetings
• maintain e-filing, shared team sites and assist with updating any external websites