apprentice administrator
20 the last 301 days, recently 2023-10-12
Responsibility
- to provide a complete administration function for the project
- process invoices / file delivery notes/orders etc. Assist the office manager with month-end cost reporting/day book analysis
- run daily departmental turnover data and collate info
Show more +22 - 20% off the job for working towards Business Administrator level 3 Apprenticeship
- maintain a back-up stock of stationery & basic kitchen/cleaning supplies
- invoicing
- point of contact for all stakeholders
- warranty admin
- keep planning documents up to date
- to provide administrative support and services to all members of the practice team such as answer/deal with queries, processing documents and keeping records up to date. This is a fantastic opportunity for the right candidate
- provide an effective reception service; answering phone calls, greeting visitors and passing messages to the project team as required
- administration of warranty parts returns
- keep KPI documents up to date
- maintain document control processes, ensuring appropriate capture and storage of soft and hard copy material, particularly to ensure all incoming and outgoing correspondence is logged, scanned and uploaded to Workspace according to the project protocol
- to book patient appointments, ensuring that clinics are fully booked
- consolidation of warranty process
- analysing and Invoicing jobs
- ensure that site paperwork is being captured correctly and being filtered through to all those necessary and according to the project management team’s distribution lists
- prepare meeting rooms for important meetings, ensuring all required equipment/refreshments are available
- to make reminder calls to patients before their appointment is due
- assist the document controller and be able to provide holiday/sickness cover for key doc control tasks
- administrate monthly warranty claim
- producing quotes for customers
- support the project team in their use of Workspace and develop a good knowledge of the system, becoming a key user and first port of call for queries and issues
- internal warranty processing
Requirements
- GCSE or equivalent English essential
- GCSE or equivalent English desirable
- GCSE or equivalent English ) essential
Show more +58 - GCSE or equivalent Maths essential
- GCSE or equivalent Maths desirable
- other Confident Communicating essential
- GCSE or equivalent Mathematics ) essential
- the ability to work as part of a team and on their own
- communication skills
- other Use of Microsoft Office essential
- A Level or equivalent 2 A-Levels desirable
- impeccable attention to detail
- other Building positive relationships with Stakeholders essential
- other IT skills essential
- other Google Suite, Word and Excel desirable
- ability to work under pressure; meet targets and deadlines
- attention to detail
- IT skills
- confident Communicator
- office/Sales experience
- other Computer Literate essential
- strong communication skills
- no office experience is necessary as we will provide the on-the-job training
- A keen eye for detail
- organisation skills
- creative Flair
- excellent Communication Skills
- reliable
- administrative skills
- tome Management
- professional
- excellent organisation skills
- knowledge of accounts operating systems
- excellent multitasking skills
- creative
- team working
- good communication skills
- customer care skills
- friendly
- professional telephone manner
- excellent computer skills
- keen attention to detail
- good at relationship building
- conscientious, good attention to detail, friendly, enjoy working as part of a team
- kind
- good telephone manner
- computer Literate
- patience
- general office & reception duties such as mail processing, greeting visitors, switchboard, photocopying/scanning and stationery ordering
- determined
- dynamic
- microsoft Package
- team Player
- rapport with customers
- problem solving skills
- good IT Skills
- good Telephone Manner
- able to prioritise
- hard working
- logical
- compassionate
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