INSITE ENERGY

Responsibility

• produce & issue quotations and quote acceptance documents for clients
• the Sales & Contracts Administrator has responsibility for producing accurate and timely quotes and quote acceptance documents which include up to date company terms and conditions, as instructed by the Sales & Marketing team
• the SCA is expected to be able to answer quote related queries from Clients as well as internal teams, amend issued quotes to reflect evolving project requirements, and ensure changes have been understood, accepted, and updated on the relevant Insite Energy systems
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• carry out money laundering and relevant online searches through Companies House website
• record the status of contract documents through maintaining the contracts tracker, uploading all relevant documents in accordance with filing and archiving processes
• collect information for the preparation of contract documents; and support with formatting / amending as required
• ensure successful quotes and client acceptance forms / orders are processed through to the relevant teams for timely and accurate invoicing to clients
• adhering to the prescribed quote processes & utilising agreed company systems; prepare and issue approved new business quotes in a timely, accurate & communicative manner
• update quotes to reflect changes in project / client requirements, and issue to clients ensuring any changes are communicated clearly, along with instructions to clients where appropriate
• assist the interface between Sales & Marketing and Insite Energy teams to ensure effective transition of new schemes through the Onboarding process
• financial management of Sales & Marketing output
• support contracts department in handling client documents, management of signing contracts and chasing outstanding tasks

Earnings for position sales administrator

Responsibility

• installation and commissioning Insite prepayment & controlled credit systems
• problem solving and fault- finding issues on site and liaising with other trades and the main contractor
• liaise with & report to site staff
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• heat Interface Unit replacement, maintenance, and servicing
• FCU and cooling meter replacement, maintenance, and servicing
• installation and maintenance of in property heating and cooling controls
• commissioning, service, and repair of in property heating and cooling systems
• to conduct site surveys and assist the Installations Team with the installation and commissioning of new systems
• installing IT Gateways & Radio Frequency equipment
• maintain personal equipment & stock of spares/consumables to a level ensuring continuity of service
• respond to ad-hoc tasks & requirements as instructed by management when required
• represent Insite with clients & customers professionally in line with company standards & procedures
• happy to work as an individual but contribute to the team goals and ethos and share best practice

Benefits

• laptop

Responsibility

• the services provided include metering & billing, installation of pay-as-you-go equipment and ongoing maintenance
• with less than 70 current employees, we like to think we are small but mighty, delivering more by working together
• purpose of Role
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• established in 2009, Insite Energy is a dynamic, fast growing utility services company that provides services to distributed energy schemes in the UK, particularly district heating schemes
• we pride ourselves on our commitment to working as one team to put the customer and client first, delivering a reliable, competitive and professional service
• invoicing relating to on-site works will also be undertaken, as well as management of Insite’s small fleet of vehicles
• support will be provided to colleagues within the finance function on their various tasks as and when required
• we are tireless in our efforts to be the best at what we do, and this is reflected in our ‘Excellent’ Trustpilot rating
• purchase Ledger
• raise supplier purchase orders
• request quotes from suppliers and order stock
• the main purpose of the role is to manage Insite’s stock processes, ensuring ways of working are accurate and robust whilst maintaining efficiency
• weekly and monthly stock reconciliation
• post supplier invoices to Sage and obtain relevant authorisation for payment
• production of ongoing stock reconciliation report
• calculation of deferred revenue and posting in Sage
• produce periodic payment runs and enter payments on the banking system, ensuring remittance advices are sent to suppliers in a timely manner
• contribute to Board slides for stock movement
• request POs relating to sales invoices where applicable
• prepare monthly credit note report
• supplier account reconciliations
• send all invoices to clients once raised

Requirements

• essential
• prior experience in managing and reconciling stock
• minimum twelve months all-round accounts experience, or high-quality experience in a focused area of a finance team
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• ability to deliver clear, concise and accurate and timely information to the standard and format required
• takes instruction well and ensures all deadlines are met
• ability to think outside the box and is a good problem solver
• experience of collaboration, showing a willingness to cover the work of colleagues where required

Responsibility

• respond to ad-hoc tasks & requirements as instructed by management when required
• maintain personal equipment & stock of spares/consumables to a level ensuring continuity of service
• adhere to Health and Safety company policy and training

Requirements

• NIC 18th edition in domestic wiring is desirable, however suitable training will be provided
• preferred to have a CSCS card or willing to complete the training to obtain one
• skills/Attitude, Experience and Knowledge
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• previous workplace experience in a mechanical or electrical environment is desirable
• self-starter, hardworking and reliable
• great customer service skills
• NVQ Level 2 Diploma or higher qualified in plumbing and heating or in electrical installations or due to qualify shortly
• long-term goal to be trained as a Field Service Technician
• eagerness to learn and commitment to personal development
• excellent timekeeping
• good problem-solving skills
• good oral communication skills
• all offers of employment are subject to a candidate having the following
• UK Driving licence , or ability to obtain one within a 6-month period
• CRB Basic clearance

Benefits

• laptop

Responsibility

• maintain personal equipment & stock of spares/consumables to a level ensuring continuity of service
• ensure that any work carried out is compliant with relevant legislation and is in line with contract SLAs
• respond to ad-hoc tasks & requirements as instructed by management when required
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• adhere to health and safety company policy and training

Requirements

• must hold NVQ level 2 or higher plumbing and heating
• desirable to hold NIC 18th edition in domestic wiring but, not essential
• experience and knowledge of heating control systems is also preferred
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• previous experience in a service and maintenance environment
• experience of building services engineering within district and community heating Or large scale plant rooms/energy centres
• excellent verbal communication skills
• valid Commercial & Domestic Gas Qualifications - COCN1, CIGA1, ICPN1, TPCP1/1A, CCN1, WAT1, CKR1, HTR1, CPA1 . This is not essential but preferred
• experience of writing reports and completing job cards to a high standard
• confident and experienced in using a laptop/ tablet including inputting and uploading data
• experience of working within a service industry

Benefits

• laptop