HAWK & DOVE

Responsibility

• BTR Portfolio Accountant – £60,000 to £70,000 – Central London, W1G
• main Responsibilities
• deliver year end accounts to residents in a timely fashion
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• preparation of monthly, quarterly & annual financial reports
• periodic reporting to clients
• preparation of advanced data analysis reports
• posting and allocation of customer payments by recording cash, cheques and credit card transactions
• ensure accurate reconciliation of client reports i.e VAT, client statements….etc
• ensuring TECH 03/11 is adhered to
• maintain professional working relationship with clients and ensure that good client service is delivered
• bank reconciliation
• responding to client queries
• posting bank receipts in various forms
• update the Database with the Service Charge Budget and ensure the charges are applied correctly to the tenant account
• raising rent invoices
• bank Reconciliations
• overseeing the coding of invoices against budgets, and accuracy of data input on to TRAMPS
• review and recommend any movements of expenditures between Cost Centres
• my client is a firm of Chartered Surveyors offering a wide range of property services. They are on the search for a qualified accountant/Part qualified/QBE to head up the financial reporting side for their Build to Rent and PRS client portfolio
• payment runs
• dealing with telephone and email queries relating to service charge demands/statements and handling difficult situations
• review and recommend any prepayments and accruals at Service Charge Year End Reconciliation
• lease assignments, tenancy terminations and creating new tenancies
• credit control procedure and measures to ensure standing order payment plans/demands/accounts are on track. Management of cases with external recovery measures
• all reporting requires an advanced knowledge of Excel, i.e
• check invoice descriptions where these are not clear and make amendments where applicable
• rent apportions /new rent registration
• liaise effectively with external accountants to deliver a smooth audit process and provide the best possible outcome for our customers and our clients
• creating template reports using advanced excel formulas beyond the usual pivot tables and VLOOKUP functionality
• confirm with the Property Manager on tenant apportionment percentages and make changes to the database where applicable
• deposit returns
• preparation of quarterly and annual accounts for external auditors, and liaising with the auditors and providing additional information and explanations as required
• liaising with surveyors and clients over the preparation of cash flows and budgets and reconciliation thereof
• working alongside Property Managers setting Service Charge Budgets, administering year end accounts and recording all incoming/outgoing transactions relating to estates under management

Requirements

• finance
• essex
• bookkeeping
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• property
• estate agency
• real Estate
• chelmsford
• residential lettings
• qube
• property accounts
• london
• accounts
• service charge
• lettings
• ideally a part qualified Account
• block management
• block Management
• ipswich
• real estate
• putney
• client Accounts / Client accountant / Leeds / Yorkshire / LS1 / Property management accounts / accounts assistant / bank reconciliations / property ma
• A minimum of 2 years' experience of working in an accounting environment, ideally within the private sector leasehold industry
• experience in property management, service charge accounting, and bookkeeping
• sound knowledge of Propman or similar finance and unit management software
• service Charge
• service charge accounts
• south West London
• familiarity with Blockman software
• maintain any qualifications required for your role
• double entry book-keeping and the accuracy that accompanies it
• data entry skills along with strong numerical and logical knowledge
• service Charge Accountant
• colchester
• estate agent
• central London
• maintain membership of any required professional bodies
• strong organizational and communication skills
• ideally progression through AAT
• ground Rent
• accounting
• ability to work independently and meet deadlines
• have at least 3 years' experience in Property Management Accounting
• high attention to detail with the ability to see and challenge information
• some knowledge of legislation, policy and best practice relating to service charges
• excellent communication skills and literacy
• have at least 3 years' experience of Property Management systems
• lease Hold
• strong communication skills, able to liaise with non-financial internal and external Customers
• xero
• knowledge of Qube Software would be desirable
• experience of a similar role in a growing SME
• strong accounting/financial skills to at least technician/part qualified or QBE
• experience of producing reports and statistics
• self-motivated and organised, able to prioritise own workload
• client accounts assistant

Earnings for position accountant

Responsibility

• dove and Hawk have partnered with this fantastic estate agency, looking for a Property Manager to join their team in Vauxhall
• duties –
• checking and preparing properties for new tenancies
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• managing a portfolio of residential properties and overseeing day-to-day operations, including maintenance, repairs and client/tenant relations
• to undertake the day-to-day management of a designated portfolio of properties
• ensuring that landlords are compliant with legislation and contractual obligations by ensuring that required safety certificates are carried out
• portfolio is 80 AST Properties
• organising quotes and works on behalf of clients with quality, time and cost efficiency as priority
• portfolio of 120 AST Properties
• arranging repairs and maintenance as and when they arise and within a reasonable time scale
• assist with management of tenancies from start to finish, by arranging inventories, maintenance requests, required inspections, etc
• responsible for the full management of 120 residential AST properties
• day to day property maintenance issues including utility bills
• ensuring all properties have a valid Gas Safety, EICR and PAT
• maintaining accurate records and essential documents on the system
• work with the branch to prepare properties for a new tenancies/renewal of tenancies
• dealing with Utility set ups and ensuring property accounts/ bills are kept up to date
• generate and maintain excellent working relationships with Landlords and key partners by communicating and managing expectations effectively
• dealing with utility and council tax companies, paying bills on landlords behalf
• attend to tenant’s requests with a ‘common sense’ approach
• attend to tenant's requests with a 'common sense' approach
• mentoring a junior Property Manager
• arranging pre tenancy works in relation to special clauses agreed at offer point and ensuring timely completion
• conducting regular property inspections and implementing preventative maintenance measures
• supervise tenants’ maintenance requests including liaising with contractors, preparing specifications, tendering, and supervising works where necessary
• obtaining quotes when required
• arranging the inventory and check in
• responding to resident inquiries and complaints and ensuring prompt and effective resolution of issues
• oversee refurbishment and other larger works as necessary, including pre and post tenancy work
• dealing with insurance claims in a timely manner
• dove and Hawk are working alongside this massive corporate company. They are looking for a Prime Property Manager to join their team in Islington. This is an exciting opportunity for anyone looking for a great career in Property Manager in the city
• dove and Hawk have partnered with this forward thinking estate agency, who are looking for a Property Manager to join their team
• dove & Hawk have been instructed by a successful multibranch Estate Agency currently seeking an experienced Property Manager to join their busy team with 2 Days Work from Home
• dove and Hawk are excited to be working with this high end Estate Agency based in Marylebone. They are looking for a experienced property manager to join their brilliant team. The role also has one day Work from Home
• generate contracts and MOA’s
• generate contracts and MOA's
• submitting insurance claims and deposit disputes - when needed
• preparing welcome packs for the tenant including copies of manuals
• coordinating with maintenance staff and contractors to ensure timely completion of repairs and maintenance projects
• ensure properties meet their regulatory and statutory requirements and ensure that all health and safety audit documentation is up to date
• carrying out property inspections
• ensure compliance is up to date
• liaising with lettings negotiators to ensure pre-tenancy works are carried out
• meeting new tenants at the start of the tenancy
• monitoring and reporting on the performance of the properties to clients, suggesting proactive measures to add value and preserve their properties
• visit properties at least twice a year, completing an inspection report and recording information on health and safety matters
• providing an advisory, forward-thinking and bespoke service to our clients to ensure retention rates remain high
• arrange and carry out regular property inspections
• issuing and distributing 6A forms for termination of tenancies and liaising with solicitors for more complex issues
• oversee any snagging issues at the beginning of the tenancy
• salary is £30,000 – £35,000
• negotiate, instruct, and manage the swift return of deposits
• dealing with end of tenancy deposit negotiations in a timely manner

Requirements

• property
• real Estate
• estate Agent
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• property Administrator
• people skills
• property Manager
• flexibility
• residential Lettings
• organisation
• lettings Coordinator
• computer literate
• minimum of 3 years Property Management experience
• minimum 3 years' experience within property management
• 2 Years Property Management experience
• 2 Years Minimum
• 3 Years AST Residential experience needed
• lettings Progressor
• attention to detail
• ARLA Qualified
• strong communication skills and high attention to detail
• problem solving
• tenancy Coordinator
• property management and lettings experience in the private rented sector
• knowledge of section 21's
• excellent writing skills
• excellent communicator
• 3 years specific property management experience
• full drivers' licence with use of own car covered for business use
• can work independently without constant supervision
• property Lettings Administrator
• positive attitude
• managing and responding to landlord and tenant property queries and issues
• customer service orientated
• proactive communication with both the landlord and tenant and compiling relevant reports
• hard working

Earnings for position property manager

Responsibility

• property Administrator / Personal Assistant – Marylebone – £30,000 – £35,000 d.o.e
• s to attract potential buyers/tenants
• property Administrator – Golders Green – £22,000 to £28,000 Dependant on Experience
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• finchley Central
• property Administrator – Lewisham – £25,000 to £30,000 Dependant on Experience
• create and update floorplans using appropriate software
• edit property photos to enhance visual appeal and accuracy
• you will need to have an excellent telephone manner, be highly organised with an excellent attention to detail
• assist in coordinating property viewings and open houses
• this person will be comfortable working with a high degree of attention to detail with excellent computer and organisational skills
• prepare and issue tenancy agreements
• ensure the smooth running of the team by providing extensive administration support
• occasionally visit properties to inspect their condition and ensure compliance with company standards
• ensuring all Compliance requirements are up to date; Gas Safety Checks, Electrical Testing, EPC’s
• be the first point of contact for tenants and contractors providing excellent customer service
• dealing with tenant queries, verbally and in written form
• create welcome packs for new tenancies
• conduct research to gather relevant information for marketing texts and campaigns
• liaise with tenants, contractors and suppliers
• send out relevant paperwork to landlords
• complete and support with administrative tasks
• compose and format letters, emails, and other correspondence
• process rents received and pay landlords
• organise meetings and manage diaries
• data entry and update of in-house databases and general office administration including rent arrears and rent reconciliation
• raise renewal invoices, Letting Fee Invoices and Sales invoices
• input meter readings for the beginning and end of tenancy
• answer incoming calls, handle inquiries, and direct calls to the appropriate person
• my client, a boutique luxury estate agency specialising in super-prime properties across central London are currently seeking an experience Property Administrator / PA with proven property administration experience, to join their vibrant office in Marylebone
• my client, a highly respectable Real Estate Agency in Golders Green are currently seeking an experienced Property Administrator to help with the organisation and running of the daily operations for the sales and lettings team
• my client, a property developer and residential landlord firm in Lewisham are currently seeking an experienced Property Administrator to provide lettings administration support to their small team
• deposit protection/release
• register appliances for free warranty
• booking in photographers, videographers, floor planners, epc assessors, contractors etc & coordinating access with clients
• raise rent invoices as appropriate
• you will be a vital part of the team, assiting the current PA whilst supporting the Director, handling front of house duties, and ensuring the smooth running of the office
• maintain and organize office files, documents, and records
• the ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure
• the successful candidate will have proven tenancy progression experience and will be able to assist the team with various property administration tasks, be enthusiastic, articulate, have excellent communication skills and a professional approach to customer service
• ensure reminders for meetings and events are sent out and assist with preparation for appointments/meetings
• conducting property inventories and ensuring properties are ready for move in ad hoc
• process deposit returns

Requirements

• office Administrator
• accounts
• accounts Assistant
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• property
• real estate
• property Management
• estate
• real Estate
• estate agent
• horizon
• estate Agent
• residential Sales
• accounts Admin
• previous experience in property/estate agency desired
• property Administrator
• westminster
• administration
• people skills
• estate Agency
• luxury real estate
• flexibility
• administrator
• central London
• agresso
• organisation
• 1-2 years property experience
• sales Administrator
• property Management Administrator
• tenancy Coordinator
• extremely organised
• computer literate
• lettings Administrator
• property Management Assistant
• tenancy Progressor
• understands how to prioritize tasks
• proven property experience, preferably 2 years minimum experience
• 1 years' proven Lettings Administration/Property Administration experience
• previous experience within Administration/Property Management
• 1 years’ proven Lettings Administration/Property Administration experience
• proven administration experience required, ideally within the property sector
• proven Administration experience
• prior administration skills in either property management or financial administration ideally within the property industry
• excellent time management
• problem solving
• excellent communication skills – both written and verbal
• fantastic understanding of AST’s and lettings compliance
• excellent communication skills - both written and verbal
• front of House
• excellent organisation and communication skills

Benefits

• company car

Earnings for position property administrator

Responsibility

• lettings Administrator – Camden Town – £26,000 – £28,000 per annum
• residential Administrator / Lettings Coordinator
• lettings Accounts Administrator – Pinner, HA5 – £27,000 – £28,000
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• lettings Administrator – Wimbledon – £28,000 to £35,000 Dependent on Experience
• dove and Hawk are excited to be working with a new independent estate agent based in Camden Town
• processing new tenancy files from point of offer to move in
• assisting the Lettings team
• responsible for the smooth running of the office
• organising Check Ins, Check Outs, Pre-Tenancy Cleans, EPC's and Gas Safety Certificates
• ensuring the smooth running of the Lettings office
• carrying out lettings compliance including EPC's, Gas Safety and Right to Rent checks
• drafting tenancy documents
• meeting and greeting visitors and taking notes during meetings
• handling landlord and tenant enquires
• preparing property details and using veco to upload the information
• drafting tenancy documents inline with current AML and GDPR legislation
• arranging Inventory Check ins, Cleaning, Gas Safety Records and Portable Appliance tests for properties
• carrying out Right to Rent checks
• answering calls and helping with queries where possible
• managing a portfolio of 70 properties
• progressing tenancies from point of acceptance to move in
• liaising with suppliers, contractors, inventory clerk, landlords and tenants
• arranging photography for properties
• assisting and supporting with Lettings Progression
• the accurate drafting of Assured Shorthold Tenancy Agreements
• uploading and processing daily rents
• assisting with renewals
• liaising between contractors & tenants
• supporting the Director with diary management, arranging meetings and gatekeeping
• dealing with maintenance queries and contractors
• ensure all supporting documents for Landlords are received and up to date
• chasing Rent Arrears for Assured Shorthold, Assured and Regulated Tenancies
• setting up and processing landlords’ fees
• handling renewals
• preparing rental statements for landlords
• preparing and updating the property lists
• serving notices
• my client is a well-established Lettings & Property Management company. They are looking for a Lettings Accounts Administrator to join their busy and friendly team in Pinner
• my client, a successful multibranch Estate Agency, are currently seeking an experienced Lettings Administrator to join their busy office based in Wimbledon and ensure the smooth running of the Lettings team
• liaising with suppliers, contractors, landlords and tenants
• changing window displays
• assisting and supporting renewal of tenancies
• serving Section 8 /Section 21 Notices as required
• payment runs for the landlords and the contractors
• preparing marketing materials and brochures
• preparing all paperwork & progressing agreed tenancies
• credit control; handling invoices, petty cash and management of payments
• the ideal candidate will be an integral part of the company not only helping with Lettings but any other departments that may require assistance. A hardworking, positive individual with previous experience in lettings is preferable
• this role would suit a candidate with 3-5 years’ experience in the same or very similar field. The right candidate should be able to demonstrate a proven track record including problem-solving and excellent customer service levels
• you will be a vital part of the team, acting as first point of contact for tenants and landlords, handling renewals and progressing tenancies from point of offer to move in
• providing general support for the lettings team
• assisting with customers’, clients’ and suppliers’ enquiries
• issuing rent increases for Regulated Tenancies
• reconciliation of contractor accounts and float bank accounts
• handling enquiries both via telephone and email

Requirements

• property
• office Manager
• lettings
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• real Estate
• renewals
• estate Agency
• residential Sales
• property Management
• tenancy Management
• administration
• estate agent
• estate Agent
• property Administrator
• tenancy
• lettings Administrator
• tenancy Manager
• sales Administrator
• real estate
• at least 18 months experience working in a business /administrative capacity
• residential Lettings
• progressor
• worked in the property sector is desirable
• proven experience in office administration or a similar role
• at least 2 years proven Lettings Administration/Tenancy Progression experience
• lettings Coordinator
• front of House
• 2-3 years proven Property Administration experience within the property industry
• tenancy Progretion
• excellent written and verbal communication skills
• proven Lettings Administration experience would be advantageous
• minimum of 6 months' Lettings Administration experience
• A minimum of 1 years' proven Lettings Administration/Tenancy Progression experience
• strong background in Lettings Administration or Property Management is essential
• knowledge of Reapit Software would be advantageous
• strong communication skill
• excellent communication skills - both written and verbal
• demonstrates a high level of organisational skills
• lettings Progressor

Earnings for position lettings administrator

Responsibility

• credit Controller
• my client is a well-established, successful, and forward-thinking company, looking for a part-time Credit Controller based in their Gravesend office
• chiswick, W4
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• the successful applicant will require previous credit control experience within the property environment
• £28,000 to £30,000
• overview Of Role
• to assist property managers in chasing, collecting and controlling rent arrears for a large portfolio of properties
• ownership of credit control and reducing debtor days
• summary Of Duties
• upholding processes and procedures that ensure timely payments
• chasing arrears by telephone and email and reducing debtor days
• maintaining accurate client records
• ensure intervals are hit to ensure any court proceedings would be successful
• collection of monthly and quarterly commercial & residential rents, service charges and insurance invoices
• when required, attend court proceeding to provide evidence in cases where a tenant is being evicted for rent arrears
• if required attending court proceedings to provide evidence in situations where tenant is being evicted for rent arrears
• part Time – Property Credit Controller – Gravesend, DA12 – £25,000 Pro Rate + Benefits
• liaising with Property Managers for arrears chasing
• follow-up outstanding debt timely both by telephone and email
• advise landlords of rent arrears and keep them informed until payment received
• provide advice to landlords of rent arrears and keep them updated until payment received
• manage all legal and debt recovery administration
• posting of sales receipts daily to finance software
• provide landlords with clear explanation of procedures, timings, and available options
• you will need to give the landlords explanations of procedures, timings, and available options
• monitoring debtor account balances and bank balance
• paperwork preparation for solicitors for court hearings
• skills & Experience
• skills and Experience
• maintain client account records including details and communications
• answering telephone queries
• you wouldn’t be required to have Property related experience, but debt collection or credit control experience would be an advantage
• processing statements and reminder letters
• contacting tenants at set, regular intervals by any and all means available who have not paid their rent to determine the issue and obtain payment
• you will be required to contact tenants who have not paid their rent to decipher what the issue is and to acquire payment
• investigating and resolving queries
• excellent communication skills
• excellent communication skills – both written and verbal
• developing credit control reports and targets
• both written and verbal
• strong attention to detail
• production of arrears reports
• enthusiastic and motivated
• reconciling accounts, refunding credit balances
• general filing
• liaising with solicitors, insolvency practitioners and Bailiffs
• keep full notes and diary management up to date
• dealing with telephone calls and queries

Requirements

• accountancy
• property accounts
• customer service
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• credit Control
• accounts receivable
• collections
• invoicing
• central London
• credit control
• property
• london
• accounts
• account reconciliation
• financial reporting
• new Homes
• financial analysis
• invoices
• you wouldn't be required to have Property related experience, but debt collection or credit control experience would be an advantage
• property Accounts
• risk assessment
• excellent communication skills - both written and verbal
• excellent verbal and written communication
• property Developers
• credit analysis
• analytical and problem solving
• debt recovery management
• planning and organising
• west London
• interpersonal and team player
• attention to detail and arithmetical

Earnings for position credit controller