Earnings on positions in BALLIOL COLLEGE DEVELOPMENTS
BALLIOL COLLEGE DEVELOPMENTS is looking for employees for positions:
handyperson
Working hours
permanent
Salary
salary
Responsibility
purpose of the Post
the normal hours of work will be 8.30am – 5pm Monday to Friday
department: Maintenance
reports to: Buildings Manager
key Relationships: Maintenance Team and Head of Housekeeping
the holiday year begins on 1 January
location: Balliol College across all sites
the Maintenance handyman will act as a port of call for Maintenance duties across all the site, assisting the Maintenance Team with the upkeep of the buildings and dealing with routine tasks daily
secretary
Working hours
part-time | Permanent
Language
english
Salary
salary
Responsibility
provide administrative support for the Finance Bursar, including writing and issuing correspondence and undertaking research as required
manage the Finance Bursar’s diary, including organising meetings and appointments
the College
balliol College is one of the longest established colleges in the University of Oxford
identify action points arising from these committee meetings and ensure these are addressed in a timely manner
assist with the preparation of relevant papers for committee and Governing Body meetings, as required
job Title: Finance Bursar’s PA and Committee Secretary
it is one of the larger Oxford mixed colleges with around 750 students and 70 Governing Body Fellows
office administrator
Responsibility
main Duties
providing an efficient PA service to the Domestic Bursar
providing administrative support to the Domestic Bursar, Deputy Domestic Bursar, and the Front of House and Conference Manager, as necessary
supporting office colleagues during absences, holidays and busy periods
managing College Guest room bookings, including compilation of the weekly Guest Journal
producing Proof of Residency and Accommodation Reference statements
assisting with the preparation of Accommodation Licences to Occupy
providing a professional and welcoming first point of contact for all enquiries relating to any of the office operations in person, by telephone or email
events manager
Working hours
full-time
Salary
salary
Responsibility
helping to maintain the revenue and assist with business and marketing plans
close liaison with Conference Oxford
producing detailed quotations for customers and complete invoices
responding to enquires from existing or prospective customers, arranging for prospective customers to visit the College, conducting show-rounds and selling facilities and services to them
providing budgetary information
complying with health and safety and food hygiene guidelines and legislation
issuing information and liaising with operating departments within the college, including the Front of House Manager and team, the Executive Chef and team and the lodge
experience of overseeing functions and events
Requirements
comfortable working alone but also as part of a team
administrator
Working hours
full-time | Contract
Salary
salary
housekeeper
Language
english
Responsibility
daily cleaning of offices, teaching rooms and communal areas as directed
daily disposal of waste and recycling
daily cleaning of communal areas and facilities
cleaning student study bedrooms once per week
reporting damage, breakages or any other related problems to the Head Housekeeper or Team Leaders
deep-cleaning of all areas at the end of term in preparation for conference guests
daily servicing of rooms during conference periods, including bedroom set up
ensuring that equipment and materials are used responsibly and in compliance with College risk assessments and COSHH regulations
pa
Working hours
full-time | Permanent
Language
english
Salary
salary
Responsibility
department: Development Office
provide executive support to the Development Director
manage the office’s general email inbox and receive telephone enquiries, responding to frequent enquiries personally, such as processing event registrations or updating contact details, and directing more complex requests to relevant team members
administer invoice and expense approvals in accordance with the College’s processes, and oversee shared resources e.g., stationery and merchandise procurement needs
co-ordinate the College’s donor relations activities
night porter
Working hours
full-time
Salary
salary
Requirements
excellent customer service skills
must be proficient using IT
strong time management
good communication skills
well-presented and polite
team player
calm under pressure
Responsibility
ensuring that the College’s Health and Safety code is adhered to
contacting emergency services when required
acting as the College information point
assisting the Accommodation/Housekeeping Department
maintenance supervisor
Responsibility
ensure all work and activities are carried out in accordance with H&S legislation
deputise for the Buildings Manager when required
set a daily work schedule for each team member via the repair request booking system
arrange H&S remedial works in a timely manner, as identified by relevant contractors
ensure all cyclical statutory inspections are scheduled with the appropriate contractor
attend all meetings pertinent to the role and as required by College
oversee the workshop and repair shop and order stock as required
respond to unforeseen issues and ensure it is rectified in a timely and safe manner
maintenance operative
Responsibility
the main duties are included below. This is not an exhaustive list and may be amended in line with College needs
working with the Buildings Manager and Maintenance Supervisor to respond to reactive daily tasks
carry out planned, preventative maintenance activities, as assigned
work flexibly and support other trades within the department
plaster and carry out minor patch repairs
undertake small carpentry and joinery repairs including lock repairs and installation of new locks, replacement ironmongery and window repairs
adjust and rehang doors
carry out all works in a safe manner compliant with relevant legislation and college policies
Contract type
full-time, permanent
Requirements
essential
qualified minimum NVQ level 2 in a suitable discipline or evidence of time served experience
experience / knowledge of multiple trades, with a focus on carpentry, plumbing, painting and decorating
good time management skills
excellent team player with a positive attitude
able to work effectively alone, using own initiative, whilst also knowing when to seek advice
ability to quickly and effectively diagnose and problem solve
full clean UK driving licence
Earnings on positions in BALLIOL COLLEGE DEVELOPMENTS