AFFINITY FLYING SERVICES

Responsibility

• carry out pre/post flight inspections
• correct filing and control of certification documentation to ensure traceability
• working in accordance with Health & Safety policies
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• carry out scheduled maintenance, support defect investigation and assist with Schedule maintenance in accordance with the Maintenance Programme, Maintenance Publications and Company Procedures as directed by the Licensed Aircraft Engineer

Requirements

• recognised Aircraft Maintenance Apprenticeship, City & Guilds Part 2, or NVQ Level 2 or Equivalent
• UK CAA Part 66 Cat A License
• ability to acquire UK security clearance
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• initial Human factors
• full UK driving licence
• current SMS training
• current EWIS training
• completed an aviation maintenance apprenticeship or equivalent
• worked within a UK CAA Part 145 organisation
• current Fuel Tank Safety Training
• experience of working closely with multi-site teams, building relationships and leveraging them to deliver outstanding performance in a highly regulated environment
• repairs of composite structure and/or sheet metal work
• worked with aviation maintenance management software e.g., AMOS, RAL, Envision etc

Earnings for position technician

Responsibility

• collating, purchasing, and processing PPE orders, stationery, office supplies and materials
• weekly and monthly reconciliation of Courier Airway bills
• collating, purchasing, and processing orders for tea, coffee, sugar, and milk for Affinity
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• collating and filing monthly company credit card expenses
• general support for the Business Services department
• managing conference room bookings
• updating and maintaining the Company’s training records in support of the HR and Training Team
• maintaining the travel log for approval of invoices, liaising with Finance as needed
• arranging events such as seminars, away days, meetings, and training, organising catering, booking rooms, accommodation, transport, access for external providers, and making any other necessary arrangements such as invoices and payments
• supporting the Business Services Manager in the day-to-day management of the Affinity estate
• ensuring all certification, validations, and insurances to operate remain extant

Requirements

• full UK driving licence
• BPSS Clearance
• A minimum of 3 years’ experience in office administration
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• experience of travel booking administration
• proven background in reception, team support and administration functions
• strong organisational skills
• demonstrates a flexible approach to work, is self-motivated with the ability to manage multiple priorities
• clear and confident communication skills
• experience of working in a similar role with minimal supervision
• customer focused and output driven

Earnings for position administrator

Responsibility

• the HR Administrator plays a pivotal part in supporting the day-to-day delivery of HR support across the business
• the HR Administrator is also responsible for the Company’s recruitment and payroll processing activities
• own the full recruitment cycle, including approvals, advertising, shortlisting, interviews and assessments and the offer process
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• this will include coordinating contracts and onboarding documents, security clearances, facilitating the monthly induction process and supporting managers through probation periods
• accurate and up to date employee records, both in personnel files and on the HR system
• first point of contact for day-to-day HR and pay queries, providing support and guidance in line with Affinity policies
• as part of the HR Team, the HR Administrator is the first point of contact for day-to-day HR and pay queries and is responsible for the smooth and efficient delivery of all HR Administration
• management of the HR, recruitment, and overtime inboxes, escalating to the HR Advisor as needed
• supporting the monthly HR reporting cycle relating to staffing, turnover, recruitment, absence, training, etc
• end to end payroll administration each month, capturing changes, new starters, and leavers
• administration of the HR system Selima
• creating and updating Company letters, forms, and policies
• provide support and cover to the wider HR Team and on HR projects as required
• accomplishing any other duties as may be reasonably requested

Requirements

• full UK Driving Licence
• CIPD Level 3 or Equivalent
• able to achieve BPSS clearance
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• educated to GCSE or equivalent
• at least 2 years’ experience working in an HR or administrative role balancing different priorities
• experience of working with Access People systems
• A demonstrable track record of working in a team, building relationships, and leveraging them to deliver outstanding performance
• previous experience of working in a highly regulated environment would be advantageous
• excellent written and verbal communication skills
• highly organised with excellent attention to detail
• experience of payroll processing administration
• evidence of providing administrative project management support
• strong analytical and problem-solving skills
• proven track record of providing recruitment campaign support for varied roles
• experience of working in a multi-site business
• credible communicator, able to build and maintain strong relationships with a variety of stakeholders

Responsibility

• the role of the PA is to enable the efficient running of the MD’s office, providing full PA and secretarial support
• with an ever-changing workload and diary, the role will require the successful candidate to have exceptional communication and decision-making capabilities
• work directly with the MD to support all aspects of daily routine
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• prioritise and manage all aspects of daily correspondence, including assessing and redirecting matters to colleagues or handling matters personally as appropriate
• keep the MD advised of any time-sensitive and priority issues, ensuring appropriate follow-up
• acting as the eyes and ears of the MD and wider Leadership Team, being one-step ahead and demonstrating fantastic interpersonal and organisational skills
• providing peripheral support for the Leadership Team and Senior Management Team as required
• preparation, including design where appropriate and production of presentations, correspondence and reports / background research as required
• coordinate complex scheduling and extensive calendar management and all associated arrangements to ensure the smooth running of scheduled and to optimum effectiveness of the MD’s time, to include agenda, briefing materials, packs, travel and refreshments
• meeting and greeting of visitors and arrangement of catering as required
• work closely and confidentially with the Board and Finance Director, as directed by the MD, to support smooth Board and governance functions
• arranging corporate events – organising refreshments and catering requirements
• manage meeting agendas and ensure that the preparation of and collation of all required materials is completed in a timely fashion, including but not limited to taking minutes, recording, and distributing actions as required
• collating and filing monthly company credit card expenses
• provide strong support in administration of the executive internal control environment
• working with the Head of HR, arranging training and development as required for the Leadership Team, including payment and transport requirements

Requirements

• educated to A Level or Equivalent
• PA or Business Qualification
• full Driving Licence
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• high level of professional ethics, maintaining privacy, confidentiality, and integrity always
• previous experience as a PA, Executive Assistant or Secretary for a senior leader
• exceptional attention to detail
• proven background in reception, team support and administration functions
• excellent IT skills with Microsoft Office, SharePoint and able to learn and use new systems easily
• experience of working with senior management and/or board level
• highly organised with a focus on ensuring tasks are completed in a timely and accurate manner
• experience of writing and proof-reading high level, sensitive documents
• demonstrates a flexible approach to work, is self-motivated and able to manage multiple priorities
• demonstrable experience of supporting a diverse and vibrant Leadership Team, including travel bookings and meeting logistics
• clear and confident communication skills, both verbal and written
• strong demonstrable experience in minute taking, with a keen eye for detail and presentation in a timely manner
• ability to always work with resilience and the utmost integrity
• ability to work autonomously with a flexible and enthusiastic approach prepared to get the work done that is required to ensure the business meets its objectives
• ability to prioritise and organise on a continual basis
• exemplary time management
• high levels of confidentiality and diplomacy
• ability and confidence to act autonomously in a fast-paced environment in a timely manner

Responsibility

• we are currently looking for an experienced Transport Manager to join the team based at RAF Cranwell
• managing a compliant and safe pan-site Transport department to meet current and future compliance and legislation
• manage all Transport related items including the movement of dangerous goods by road
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• company Operator Licence holder
• ensure compliance is adhered to regarding all DVSA, DVLA, and Office of the Traffic Commissioner’s undertakings
• you will be computer literate, have excellent people management, commercial, analytical and communication skills
• continue to meet undertakings within Statutory Document No 3
• manage and support contracted flight line refuelling requirement to meet daily flying demand
• day to day oversight and planning of the Transport function, ensuring standards and targets are met
• promote the Companies values
• day to day management of departmental staff
• responsible for the provision of pan-site flight line refuelling in support of the daily flying demand whilst looking to continually improve efficiency and quality of service in line with contractual objectives
• reporting directly to the Head of Operations, you will hold complete accountability and be the first line point of contact across the three sites for all transport department staff
• aviation Fuel Management – quality control and delivery
• close liaison with the stores/procurement to provide logistical support
• manage unaccounted mileage
• highlighting potential risks to business/delivery as appropriate
• maintain and review driver licencing records including vocational, ADR, and DCP
• health & Safety and Legal obligations – ensuring adherence to Company policies and procedures
• manage drivers’ hours to ensure complete legal compliance in accordance with the working time directive and drivers hours regulations using the analysis programme. This will include driver records, tachographs, and the upload of vehicle data
• manage the Transport budget, taking corrective action where costs are greater than volumes allow, and develop continuous improvement programmes
• ensure compliance with current Transport Legislation

Requirements

• transport Manager CPC
• DGSA
• ADR Class 3 in Tanks
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• full UK Driving Licence
• LGV CAT C operations
• airfield Operations
• CPC National qualified
• fuelling Experience
• mechanical/Technical background
• multi-site management experience
• working in accordance with ADR
• extensive knowledge of practical and theoretical standards within the workplace
• A minimum of 5+ years’ experience as a Transport Manager