UNIVERSITY OF WARWICK SCIENCE PARK INNOVATION CENTRE

Responsibility

• providing excellent customer facing services, informing tenants and customers of additional services to proactively generate business
• providing customer services and proactively generating business
• administration of Lease formulation, processing and monitoring
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• supervision of reception staff and reception service and manning reception on occasion
• managing IT support for users of the telephone system
• microsoft Office skills with excel proficiency
• gather information to correctly invoice tenants on services provided through business services
• first aid/ Fire Marshall, Health and Safety Certificate or willing to train
• supervision of Science Park reception service and manning reception on occasion. Microsoft Office skills with excel proficiency
• provide administrative support for new and renewing leases and licences, ensuring administrative processes comply with financial procedures
• update and maintain tenancy schedules for all commercial property managed by the Science Park
• following routine building procedures and policies i.e. weekly fire alarm tests, fire and emergency lighting checks, twice yearly fire evacuations, issuing access cards
• science Park Building Administration to support operational team to ensure all records and documentation, reporting, compliance, procedures and policies are accurately maintained and reporting is produced on time
• ensure correct information is shown for the raising of monthly rent invoices and direct debit collections, copy schedule to Management Accountant and Centre Managers
• maintain weekly logs for Heads of Terms, leases/licence, Approval requests sent to University, approval of lease/licence returned, log notification to solicitor, Centre Managers and The Universities Group Finance Director

Requirements

• administrative
• customer Services
• customer Service
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• microsoft Office
• numerical Ability
• receptionist Duties
• proactive
• to work effectively as part of a team
• to be able to work on your own initiative and without direct supervision
• to use and show initiative in prioritising and organising workload
• to have an ability to work effectively as part of a team
• to be able to recognise and meet deadlines
• to have prioritising and organisational skills
• willing to take on training supporting building management

Earnings for position administrator

Requirements

• compliance
• health Safety
• microsoft Office
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• property Management
• experience of working in a multi-tenanted organisation
• excellent current date knowledge of all relevant Health and Safety legislation, approved codes of practice and industry guidance e.g. Nebosh/IOSH
• working with leasehold property and managed portfolios
• demonstrated experience carrying out building audits, inspections and reports
• manage the planning of audits and compliance checks and inspections
• plan contractors’ works to ensure Health & Safety and environmental legal compliance
• self-starter comfortable with working on own initiative
• experience of gap analysis, specifically on how to identify any areas of compliance vulnerability, risk, and developing implementation action plans to resolve issues
• experience of managing a small team
• monitor and plan for changes in Health and Safety and compliance legislation that will affect the property function of the Science Park operations including construction activities

Earnings for position compliance officer

Requirements

• business Development
• financial Services
• private Equity
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• start-ups
• building Relationships

Earnings for position manager

Requirements

• customer Services
• flexible Approach
• microsoft Office
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• receptionist Duties

Earnings for position receptionist

Requirements

• autoCAD
• construction Industry
• interpersonal Skills
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• surveyor
• leases

Earnings for position surveyor