ST.EDMUNDSBURY AND IPSWICH DIOCESAN BOARD OF FINANCE

Responsibility

• 1 Leadership – to be an integral part of the leadership team, formulating strategy and driving its implementation
• leadership – to be an integral part of the leadership team, formulating strategy and driving its implementation
• 2 If required, to deputise for the DS in their absence
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• if required, to deputise for the DS in their absence
• this will also include managing the employees in these departments and being responsible for managing all aspects of their performance
• develop good relationships, though being open, transparent and encouraging
• a. budgeting – ownership and management of budgets by budget holders
• b. monthly management accounts that seek explanations etc
• c. rigorous approach to investment decisions – business cases etc
• 3 To operationally manage core functions of the Office support team, including but not limited to a. Finance b. Support to Parishes c. IT and Data
• d. analyse data, to evaluate and assist in managing costs
• to be outwardly facing, supporting the work of treasurers/incumbents to understand the financial position and the financial strategy and to pay parish share. Develop good relationships, though being open, transparent and encouraging
• 4 To be outwardly facing , supporting the work of treasurers/incumbents to understand the financial position and the financial strategy and to pay parish share
• to ensure that the financial records of the DBF and associated entities are properly maintained and evidence of internal controls in key areas, policy development and implementation, payroll, Compliance with the Scheme of Delegated Authority
• a. evidence of internal controls in key areas b. policy development and implementation c. payroll d. Compliance with the Scheme of Delegated Authority
• asset management work with advisors to ensure that best value is achieved when assets are acquired or sold, and that such acquisitions and sales are made in accordance with the charity’s policies
• others as appropriate from time to time
• banks and professional advisors
• 6 Asset Management work with advisors to ensure that best value is achieved when assets are acquired or sold, and that such acquisitions and sales are made in accordance with the charity’s policies
• parish Support Team comprising: Parish Resources Manager, Giving Advisers x2
• to ensure compliance with relevant bodies e.g. HMRC to ensure that all statutory and HMRC returns are filed accurately and on time, and ensure gift aid procedures are followed
• 7 To ensure compliance with relevant bodies e.g. HMRC to ensure that all statutory and HMRC returns are filed accurately and on time, and ensure gift aid procedures are followed

Earnings for position operations director

Responsibility

• work directly with the bishops and other members of the team, to support all aspects of his daily work routine
• work collaboratively with the diocesan office staff to maintain good working relationships
• maintain the Bishop of St Edmundsbury and Ipswich’s calendar, including scheduling meetings, appointments, speaking engagements and travel arrangements
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• maintain efficient electronic and paper filing systems, databases and other records
• exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner
• occasional attendance at meetings throughout the diocese and occasionally out of normal office hours and may include attendance at training events
• occasional minute taking at meetings
• help provide co-ordination, monitoring and communication of projects and programmes in both the bishops’ diocesan and national roles
• help support and determine the priority of matters of attention for the bishops’, ensuring appropriate follow up
• work with the other team members in the Bishops’ office to ensure the bishops receive relevant papers and briefings for meetings and visits in a timely manner
• serve as liaison between the bishops, the wider diocese and other external bodies. This includes dealing with calls, emails, visitors, answering queries with tact and diplomacy and directing actions appropriate for resolution
• support the diocesan bishop in his national role and work with the National Church Institutions as well as other bodies outside the diocese including keeping track of processes and timelines relating to specific projects, including some project planning where necessary
• arrange catering for meetings and events

Responsibility

• in liaison with diocesan communications staff, to assist with updating the safeguarding pages on the diocesan website as required
• to minute the meetings of the Diocesan Safeguarding Advisory Panel and Safeguarding Team Meetings
• to assist with opening of post as and when required