REED ACCOUNTANCY

Responsibility

• process 200 invoices per week
• checking, coding, and processing all invoices received from suppliers
• inputting invoices on to the purchase ledger
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• responsible for same day payments and salary advances
• coding and entering Purchase Invoices onto Sage Line 50
• processing purchase invoices, ensuring they are coded correctly and approved in accordance with the company's procedures
• processing a high volume of purchasing invoices
• ensure all invoices are processed within set timelines
• processing and matching supplier invoices to purchase orders
• ensure processing is accurate
• responsible for setting up new supplier accounts and maintaining controls around new suppliers
• monthly statement reconciliation
• weekly review of purchase order listing and chase outstanding invoices as required
• reviewing and processing all expenses and credit card returns
• matching, Batching and Coding Invoices
• distributing Invoices for authorisation by budget holder, and if necessary, chasing their return
• maintain the purchase order record, update, issue and distribute purchase orders once approved
• self-driven individual
• checking and coding of invoices
• checking supplier statements and reconciling them to the purchase ledger
• code invoices and process/post invoices and debit notes, specifically in relation to Purchase Costs & Carriage
• preparation for bi-monthly payment runs, ensuring all payments are made on time and queries dealt with promptly
• preparing payment runs
• coding invoices
• ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes
• inputting invoices, raising and matching purchase orders to invoices
• inputting of purchase ledger invoices, Input invoices and credits, allocate correctly through MCS or RM/Register or Summit
• matching PO’s & delivery notes
• to communicate daily in a professional manner with suppliers, team members, all offices and other key stakeholders
• liaise with colleagues to resolve any issues with invoices and purchase orders
• high volume invoice processing
• monthly review of supplier accounts, resolving queries, obtaining invoices and matching of
• processing invoices and credit notes
• manage bank reconciliations
• implementing a monthly pay-run on Sage, and where appropriate arrange Director’s signature on the cheques prior to posting
• resolving supplier queries and managing supplier accounts
• processing staff expenses
• collating payment lists
• raising, matching and processing purchase ledger invoices
• ensure all approved invoices are paid within their due dates
• processing invoices
• preparing weekly payment runs
• managing and resolving queries via telephone and email
• place orders with suppliers for consumable items via online link system
• sending remittances to suppliers
• answering any queries in a timely manner
• match invoices to purchase orders and delivery notes
• ensure all invoices are correctly recorded on purchase ledger and match a relevant purchase order
• reconciling supplier statements, supplier queries, processing payments, foreign payments and maintaining accurate supplier information on the ledger
• balance statements with accounts at month end resolve any differences, request copies
• to reconcile processed work by verifying entries and comparing system reports to balances
• monitor accounts to ensure payments are up to date
• managing accounts payable and accounts receivable functions, ensuring timely and accurate processing of invoices and payments
• matching, batching and coding of invoices
• updating computerised accounting systems
• reconcile delivery notes to invoices received and orders for the various departments and materials
• liaise with suppliers and deal with disputed invoices
• weekly/Monthly Payment Runs
• maintenance of VAT Schedules file
• ability to manage high volumes
• maintaining accurate records of all transactions
• complete monthly AP and AR reconciliations
• managing and resolving queries via email & telephone
• taking and posting payments
• ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner
• acting as point of contact for regional teams and branches wanting information on Branch/Regional invoices
• processing daily invoices as part of a diverse team
• open new accounts in our system, provide requested info, ensure payment terms agreed with purchasing etc
• reconciling company bank accounts and supplier statements
• what will you need to succeed
• processing payments runs
• to maintain the accounts payable folder
• posting cash payments to the purchase ledger
• performing weekly payment runs

Requirements

• good knowledge of purchase ledger systems
• practical and proven experience in an accounting environment, specialising in accounts payable
• good knowledge of VAT
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• good organisational and communication skills plus a cheerful approach – enjoy working with people and colleagues
• good organisation skills
• have a minimum of 1 years’ experience in an accounts payable function
• strong focus on accuracy and attention to detail
• previous accounting experience
• minimum 3 years’ experience in a similar role
• experience of automated accounting systems. Preferably Sage 200
• proven experience working in a similar role
• proficiency in working with Xledger accounting software is essential
• have good time management & organisational skills
• sage 50, AutoEntry & Zahara’s knowledge would be advantageous
• substantial accounts payable experience
• proficient data entry skills and prior experience in administration
• good time management skills

Benefits

• company car

Earnings for position purchase ledger clerk

Current offers for the position:

Responsibility

• process accounts and incoming payments
• log onto bank accounts and put entries on accounts system
• day to day finance processing for 2 entities
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• sales invoicing – raising invoices/ sending out invoices to clients for projects & retainers
• full control of purchase ledger, assisting with sales ledger
•  All basic bookkeeping duties
• assisting with accounts payable and receivable tasks
• recording, maintaining and expediting both Accounts Receivables & Payable via Xero
• raise All Sales Invoices, Send invoices to clients
• raising Sales invoices
• purchase Ledger Invoice Processing
• post client records using software such as Xero and Sage
• managing bookkeeping services for a portfolio of clients from various business sectors
• bookkeeping duties
• develop a system of financial reporting and project reporting
• daily bank reconciliations across 5 entities
• invoice posting, query resolution to supplier statement reconciliation
• prepare management accounts 3 monthly
• accounts receivable – raise quotation and invoices
• overseeing all company accounts, bank reconciliations, creditors, and debtors and HMRC payments
• to assist clients to process financial information
• entry of sales and purchase invoices
• put invoices onto accounts system
• bank Recs – Multi Currency
• accounts receivable, credit control
• inputting invoices and ensuring their approval for payment
• assist in supporting the team in day-to-day bookkeeping & VAT return preparation
• inputting daily transactions to accounts package
•  Monthly payroll
• preparing and processing invoices, receipts, and payments
• monitoring/tracking company spending on Credit Cards and logging expenditures to relevant clients
• recording sales and purchase invoices on Sage 50
• preparing and submitting Annual returns Tax returns and VAT returns to HMRC
• post on Quick Book’s All Purchases Invoices
• managing client accounts
• reconciling Sales Ledger
•  Preparation of management accounts
• sales Ledger Invoice Processing
• collating purchase and sales invoices, posting them to relevant ledgers
• reconcile bank accounts back to the bank statements
• bookkeeping to trial balance including bank reconciliations, prepayments and accruals et
• ledger management
• circulate aged debtor report to depot managers
• pay invoices, PAYE, VAT etc and send bank payments requests to agents for release
• standardize financial and project reporting across the group of companies
• credit control – reviewing aged debtors and following up with appropriate response
• using Xero software
• processing of staff expense claims
• purchase ledger & supplier account reconciliation
• supplier invoicing – matching Purchase Order numbers, supplier invoice posting and producing payment schedules
• monthly bank reconciliations
• formulating and setting up weekly payment runs
• support of provision of bookkeeping services
• account payable – processing invoices
• managing payroll, RTI, holiday and auto enrolment
•  Day to day bookkeeping for a portfolio of clients
• preparing monthly VAT returns
• maintaining purchase, petty and sales ledgers
•  Bank and petty cash reconciliations
• prepare management accounts from information and documentation received from clients, ensuring that all relevant deadlines are met
• reconciling bank statements and credit card transactions
• possible, Payroll via Xero, with a great understanding of HMRC’s RTE, CIS, VAT & Reverse VAT
• entry of bank transactions
• reconcile and post on QBs weekly cash up’s to external paperwork – CRS Report, Payment Sense and Sum up
• xero Accounting
• day to day handling of business finances
• monthly Statements
• bank Reconciliations
• reconcile all control accounts and ledgers
• preparing appropriate schedules and reports as required
• sales ledger
• resolving payment queries and supplier payments
• maintaining Sales & Purchase ledger
• populate the current months Payment Spreadsheet with fee income received into the bank
• sales Ledger & Purchase invoice processing
• posting of sales and purchase ledger
• accurate data entry - understanding VAT across industries
• managing purchase ledger
• entering purchase invoices and general expense data
• matching PO against POD and invoices

Requirements

• minimum of 2 years of experience in bookkeeping or accounting
• experience working with charitable financial processes
•  Part qualified CIMA, ACCA, ACA
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•  Be capable of working in a busy office environment and handling phone queries on a daily basis
• 3 years minimum Bookkeeping experience
• proficient in Xero
• experience with auditing
•  Experience with Xero preferred
•  Self-motivated and able to work independently
• AAT Studier
• strong knowledge of accounting principles and practices
•  Detail-oriented
•  Reliable and able to demonstrate integrity, confidentiality and tact

Earnings for position bookkeeper

Current offers for the position:

Responsibility

• full responsibility of the payroll function - including the processing of the weekly and monthly payroll plus process of pensions
• process monthly payroll accurately and in a timely manner
• point of contact for all UK payroll queries
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• assisting and supporting with the running of the monthly payroll
• reconciling the bank account and suppliers’ payments made by the Association
• running a weekly payroll for 250 staff and a monthly payroll for 50 staff
• complete and finalise the payroll for all staff on the non-Directors payroll monthly
• calculate and record employee hours, wages, taxes, deductions, and other payroll-related information
• processing payroll for approximately 1,600 employees
• monthly staff and ESE payrolls completed
• assist with uploading data and running the payroll system
• dealing with all payroll functions including pensions, SSP, SMP etc
• assist with non-UK payrolls where appropriate - Belgium, Dubai, US, Canada
• processing payroll data relating to pay, absence, tax and personal information
• maintaining accurate and up-to-date payroll records
• posting of nominal/DD payments on financial system
• processing international payroll for clients in Northern Ireland, Jersey, France, and the US
• prepare and distribute payslips to employees
• submit and liaise with HM Revenue & Customs
• knowledge of payroll benefits
• ensuring compliance for payments and deductions
• responding to employee inquiries regarding pay and benefits
• completing all Revenue documentation/payments to Government requirements
• contributing to the Associations annual audit, preparing, and providing information as required
• maintaining accurate and up-to-date payroll records and responding to employee and client inquiries
• supervise payroll production and ensuring that all information entered in correct and complete
• to process weekly expenses for Head Office staff
• answering staff queries regarding salary, deductions, time records etc
• assist with End of Year returns
• ensure compliance with payroll legislation and company policies
• calculating payroll within the agreed timetable
• management of Representatives Report of Calls and Weekly Sheet
• be expert in Statutory Term and Conditions, advising Staff daily
• arrange payment to third parties for statutory and voluntary deductions
• reporting payroll to HMRC and any other relevant bodies
• liaising with external bodies such as HMRC
• processing new hires, terminations, and other changes to employee records
• accounting system – posting of salary and expenses journals ot the accounting system
• administering a large weekly payroll using Sage
• daily management of all payroll and pension queries
• maintain employee records; ensure that employee changes are entered correctly and made on a timely basis
• respond to payroll-related queries and resolve any issues promptly
• processing statutory payments and tax codes changes
• submission of payroll Revenue documentation / payments to Government requirements
• prepare and complete all staff pay/deduction data entries ensuring correct authorisation by managers
• scrutinise claims within the audit role
• generating, printing and exporting payroll information to SAGE 50 payroll on a weekly basis
• coding purchase invoices into Netsuite
• calculating pay according to hours worked incorporating any leaves and overtime
• coding purchase invoices into Netsuit
• coordinating with the HR team to ensure that payroll information is accurate and up-to-date
• dealing with enquiries from internal and external customers, which could include our employees, suppliers, and other stakeholders
• handling payroll-related audits and reporting and working with clients to implement new payroll systems and processes
• administer monthly & End of Year Pension calculations with submissions to Pension providers
• management information – assisting with the preparation of payroll and expenses variance analysis. Production of overheads analysis including variance to forecast/budget
• collaborate with the HR department to maintain accurate employee records
• producing payslips, P45's/P60's/P11D's, and month-end payroll journals and reports
• petty cash – Reimbursement / reconciliation and balancing / NL analysis
• validate/check data input made by Human Resources, Directors and Heads of Departments
• ensure all transactions are paid in accordance with policy
• reconciling cash books on a daily basis
• processing new starters and leavers in accordance to deadlines
• handling payroll-related audits and reporting
• prepare and maintain payroll for the whole organisation, involving processing time sheets, expenses, sickness and other payroll related tasks
• distribution of P45s
• manual input and reconciliations of monthly and weekly payroll
• maintain up to date Overtime / Absence / Holiday records for all employees

Requirements

• at least 2 years of experience in payroll processing
• at least 4 years of experience in payroll processing in an accountancy firm
• professional certification in payroll management - ideal but not essential
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• strong organizational and attention to detail skills
• experience with payroll software and systems
• international payroll experience
• knowledge of UK payroll legislation and tax regulations
• understanding of payroll legislation and experienced in running payrolls
• A degree-level education or equivalent level of knowledge gained through work-based experience
• experience with implementing system changes
• proven experience as a Payroll Officer or similar role, with a strong understanding of payroll processes and regulations
• previous experience as a Payroll Officer or in a similar role
• basic knowledge of pay and conditions of service for Local Government staff and teachers
• A broad-based payroll experience in a professional or specialist service in a large complex organisation
• solid knowledge of payroll software and systems
• strong understanding of payroll processes, regulations, and best practices
• management/supervisory experience
• sage experience
• you should have experience with all aspects of payroll transactions, including starters, leavers, sickness, overtime, changes, and maternity/paternity
• excellent communication and interpersonal skills, with the ability to build strong relationships with clients
• familiarity with payroll tax regulations and reporting requirements
• the ability to work to tight deadlines and multi-tasking
• understanding of PAYE, NI and Pension legislation
• you should also have a strong understanding of relevant pension schemes and pension legislation and good knowledge of HMRC regulations

Benefits

• mutual

Earnings for position payroll officer

Current offers for the position:

Responsibility

• processing of bi-weekly payroll and year-end activities for the Company’s employees in the
• input and process HR and payroll data in a timely and accurate manner
• coordinating administration practices and processes for payroll related schemes and the production of all payroll, expenses, fees and benefits procedures
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• united Kingdom and Europe, including adding new hires, terminations, rate changes and other
• input and process HR and payroll data in a timely and accurate manner to ensure continual SLA adherence
• data relating to employee records, payroll processing and journal entries
• processing monthly payrolls for 200 employees
• resolve and provide advice and guidance on payroll queries from employees, HMRC and other 3rd parties
• payroll for a number of Group Companies UK & ROI
• deal with all customer telephone enquiries
• accurately recording and producing management information and business intelligence reports
• processing of payrolls both NI and ROI
• process the group benefits scheme, including the optional programs through Canada Life and
• deal with all customer telephone enquiries in line with SLA
• medicash as well as managing the Employee Share Ownership Programme with People Services
• ensure confidentiality of customer data is maintained at all times
• developing contacts and building effective working relationships with a variety of colleagues, to ensure effective coordination of information and activity
• processing of all Statutory Legislation relating to payroll, SSP, SMP, SPP and holiday entitlement calculations
• support the SOC2 compliance for employee personnel files as they relate to payroll and
• provide scheduled payroll reports
• assisting with the day to day operational aspects of Payroll functions
• providing regular service delivery reports
• providing day to day operational supervision, guidance, and training to members of the team on practices and processes
• liaising with HMRC
• benefits
• support the BPO Manager in providing regular service delivery reports
• assist in the timely administration of overpayment process and YTD manual adjustments/net pay amendments
• carrying out any other duties in relation to this post
• remain up to date on all applicable legislations and human resource/payroll best practices
• completion of manual calculations
• customer advisor on payroll legislation
• developing and maintaining knowledge of payroll legislation and keeping up-to-date with developments
• essential Criteria
• ensure compliance with all applicable legislation and communication of changes to management
• to work in line with all payroll processes as per documented manuals
• requisitions and pay procedures relating to staff , and processing of all HMRC interfaces
• tax Year End tasks
• at least 3 years’ experience in Payroll
• assist with the maintenance of various Pension schemes
• as required. Handle inquiries and resolve issues from internal and external stakeholders

Requirements

• minimum of 3-5 years of payroll experience, preferably payroll in the United Kingdom and
• europe
• certified Payroll Manager designation is preferred
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• multilingual would be an advantage
• sound knowledge in regional and/or global Payroll BAU requirements
• manage the payroll activities to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions
• ability to work independently with excellent organisation skills in assuming responsibility for
• A positive “can do” approach
• experience of Oracle HR and Payroll
• educated to A ‘level maths standard and hold the CIPP qualification
• excellent working knowledge of Payroll software, ideally SelectPay
• managing multiple priorities
• proven experience of UK payroll administration
• experience of Oracle HRMS implementation/ project experience
• experience of working in a high-volume payroll team
• proven experience of UK payroll knowledge
• A qualified-by-experience or fully qualified professional
• ability to handle confidential information in a professional manner
• commitment to delivering the highest standards of customer care
• experience of systems support
• ability to manually calculate payroll calculations
• ability to work on your own and as a team
• professional and confident with excellent interpersonal and communication skills
• ability to work in a fast moving, dynamic environment
• experience of a help or service desk
• able to meet deadlines
• good knowledge of UK payroll legislations
• high levels of accuracy with close attention to detail
• develop and maintain the Payroll, Time & Benefits relevant documentations
• positive attitude and enthusiasm with a focus on providing useful information to make good
• proven ability to build and maintain strong relationships with customer peers
• experience of working for an outsource provider
• knowledge of tax, NI pension and benefits
• experience working on Oracle HR and Payroll
• ability to work on their own initiative and to prioritise tasks, handle pressure and work to tight deadlines
• excellent communication skills
• experience of large payrolls
• provide appropriate answers regarding a wide variety of payroll-related topics
• business decisions in a supportive environment
• dealing with large payrolls
• you will be a true team player with a personable nature

Earnings for position payroll specialist

Current offers for the position:

Responsibility

• setting up new customers on the system
• maximising collection of cash through varying and appropriate collection techniques
• manage and respond professionally to clinical customer invoice queries by both email and telephone
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• maintaining portfolio of clients
• maintain sales ledger on a daily basis
• manage the credit control process, including monitoring and chasing outstanding customer invoices
• as a Credit Controller, your primary responsibility will be to ensure the timely collection of outstanding payments from customers
• credit checking clients and applying limits with spend and forecasted work
• contact clients to request payment of outstanding debts
• manage large volume of customer accounts
• manage the credit control process, ensuring timely payment of outstanding invoices
• ensure that all customers pay their outstanding balances on time
• manage own ledger, ensuring overdue debt is chased
• take control of customer accounts
• contact all customers by telephone and email to collect due and overdue monies
• managing your own debtor ledger
• manage and oversee an end to end Credit Control process
• chasing of overdue accounts and invoices by telephone, email and letter
• the credit controller's primary role is to be responsible for managing the credit and collection process for the Company
• credit Control
• chase customers for payment by phone, email, and letter, maintaining regular contact until payment is received
• monitor and manage a portfolio of client accounts, proactively chasing outstanding payments
• the maintenance of 4 Debtors Ledgers
• reviewing credit ratings, working closely with credit referencing agencies
• responsibility for the effective maintenance of one section of the debtor’s ledger ensuring each account is free from unallocated cash
• preparing aged debtors report and chasing overdue debt payments by phone, email and letter
• raising sales invoices and sending them to customers daily
• creating and upholding payment procedures and policies that ensure timely payment
• provide accurate financial data by producing timely debt reports in line with agreed reporting periods
• maintenance of accurate and up to date internal records to ensure efficient retrieval of information
• control and review customer credit limits
• working an active diary of clients in arrears ensuring an excellent collection rate is achieved whilst maintaining professional standards
• managing cashbook
• recovering aged debt using the phone and email
• produce aged debtor analysis on a timely basis
• handle customer queries and provide timely resolutions to ensure smooth cash flow
• you will play a vital role in maintaining positive cash flow for the company and minimizing bad debts
• manage the exposure of credit with commercial and operations team
• set up repayment plans
• responsible for the debt activities of seven companies
• daily posting and allocation of cash on client accounts
• controlling your own ledger and ensure overdue debt is escalated quickly
• requesting overdue monies from customer via letter, email and telephone
• build and maintain strong relationships with clients to ensure prompt payment of invoices
• take ownership of collection for a specific section of the accounts receivable ledger as part of the credit control team
• chase customers for payments in a professional and courteous manner
• collection of payments and allocation of cash
• setting up new customer accounts accounts
• my client is looking for an exceptional experienced Cash Collections Officer to support the Downstream and Refinery businesses
• chasing outstanding invoices to ensure client payments are received on time
• ensure the timely collection of debt
• liaising with insurance companies to collect outstanding debt
• making sure that all overdue debt is collected in the most timely and efficient manner and within the relevant payment terms
• processing/submitting monthly direct debits
• creating aged debtor reporting
• collection of all customer debt within company payment terms and in line with company procedures
• strong communication skills, being stern to businesses with strict credit limits
• maintain accurate records of all interactions and update customer details as necessary
• process recovery documents for Council tax accounts\payers within Liberata operational model
• ensuring all unallocated payments are accounted for and reconciled
• this includes setting up payment terms and collecting payments on time
• manage and process bad debt write offs
• assist Financial Controller with month end, quarter end and year end duties
• raise invoices and credit notes
• developing and maintaining credit control program in collaboration with Associate/Managing Directors
• prepare monthly income forecasts
• receipting customer payments daily
• allocate payments to customer accounts
• conduct daily credit control via telephone, letter, and email in line with agreed collection cycle while maintaining accurate activity records
• liaise with fee earners on overdue bills, completing agreed actions and ensuring that accurate records are kept
• provide comprehensive support as directed
• acting as an ambassador for the company’s credit control procedures and policy. Informing line manager of any barriers or issues
• review and assess creditworthiness of new and existing clients
• responsible for allocating receipts, following up outstanding accounts, and keeping on top of any account queries etc
• manage customers through the entire credit control process
• reviewing credit applications
• negotiate with debtors and third parties to maximise recovery whilst complying with all regulatory standards
• working with international multi-currency transactions
• credit control – full control of the ledger including resolving internal and external queries, managing inbox, escalating queries as necessary
• supporting with some basic accounts for holiday cover etc
• ensure that debts are paid in a timely manner

Requirements

• sales Ledger
• credit control
• high levels of integrity
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• good team player
• must have experience in a similar type role
• ability to perform under pressure

Benefits

• profit sharing
• company car

Earnings for position credit controller

Current offers for the position: