company secretary
3 the last 215 days, recently 2023-09-19
Responsibility
- ensure the timely review of all Group company Board and Committee ToRs and Corporate Governance Manuals
- maintenance of copyright licenses
- prepare and/or collate Board and Committee packs, papers and minutes for all Group companies
Show more +16 - maintenance of LEI company numbers
- maintenance of the relationship with Board Intelligence/Diligent Boards providing or facilitating advice, training or assistance to Board members where necessary
- arrange all statutory meetings of PPH and its subsidiary Boards
- arrange all Group Board and Committee meetings including meeting packs
- submit the Payment Regulations reporting to Companies House bi-annually
- working with the Company Secretary to advise on all matters of Company Law and procedure for any of the company secretarial functions of any part of the Group including but not limited to Directors, Secretaries, Share Capital, Dividends, Accounts, Executive share schemes, PSC Registers and Confirmation Statements
- prepare company secretarial documentation with the aid of Blueprint in a timely manner for approval and keep all Group company registers up to date
- assist in other corporate matters as necessary
- liaise with the relevant Chairman, CEO and/or Executive Directors to draft the agenda for the Board and Committees meetings of all Group companies as required
- to support the Director of Finance or other officer in the drafting of the S.172 statements for inclusion in any Group company report and accounts, as well as assisting with the drafting of the annual financial statements
- arrange appropriate training as identified by each entity’s Board
- draft Board and Committee minutes and agreed actions and proactively collate updates on actions in sufficient time for inclusion in the papers for the following meeting
- manage the policy timetable and ensure all policy owners are informed of when to submit their policy/policies before review by the Policy Approval Committee/Risk and Audit Committee
- you will also assist on ad hoc legal and regulatory projects as required
- work with the relevant Chair in the proactive management of all Board and Committee agendas and schedules of business; liaising with relevant stakeholders and contributors to the meeting to ensure the timely publication of all packs and documentation
- support all Board and Committee Chairs throughout the year with regard to running Board or Committee meetings and ensure they run on time
Requirements
- excellent written and verbal communication
- strong interpersonal skills
- to have held the office of secretary of a public company for at least three of the last five years; or
Show more +2 - excellent attention to detail and organisational skills
- ability to multitask and to work well in a fast-paced environment
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