purchasing administrator
5 the last 305 days, recently 2023-08-12
Responsibility
- day to day administrative support, including answering the phone, booking meeting rooms, opening and distributing post and parcels
- managing the Purchasing Inbox
- create agendas and take meeting notes
Show more +28 - issuing requests for quotation to suppliers using departmental standard documentation templates
- raising Purchase Orders to suppliers
- liaising with suppliers on behalf of the Healthcare Technology Coordination Manager
- managing low level buying activities to support other members in the purchasing team
- tracking and managing supplier quotations
- seeking PO authority and sending purchase orders to suppliers
- if you are looking for an administrative role within a business that offers personal development to enrich and grow your career but in a sector that is also enriching and changing the lives of those living in rural communities in Sub-Saharan Africa, then NMSI is the right career move for you
- sourcing and filing manufacturers and suppliers’ information
- we have an exciting opportunity for a Purchasing Administrator to join our Purchasing Team based in our office just outside Market Harborough
- order amendments where needed
- managing and maintaining project filing systems
- provide Accounts with required payments for the week
- accompany Healthcare Technology Coordination Manager on supplier visits
- work coverage during holidays and busy periods to optimise the teams depth of knowledge
- assisting the Purchasing and Logistics Departments when required
- send out enquiries for materials
- undertaking any other tasks / duties as reasonably required
- checking Sales Order Acknowledgments
- previous experience of working in the healthcare sector or associated organisations in a medical environment would be desirable but not essential
- tracking orders and notifying the relevant Buyers of any issues
- report generation from Sage – Issuing a range of reports to assist the purchasing team
- maintain and manage online documents and central repository
- contact with utility providers and other service providers as and when required
- act as a single point of contact for query resolution from the Accounts Department
- update records of company documents
- reconciliations of Purchase Orders and Delivery Notes
- working as an Administrator, within the Healthcare Technology team, you will provide comprehensive administration support including sourcing and purchasing medical equipment as well as maintaining and updating our in-house databases
- other general ad hoc office duties
Requirements
- proven administrative experience
- experience in Sage 200 would be an advantage
- A high level of accuracy and attention to detail
Show more +8 - excellent numeracy and Excel skills
- have a logical and common-sense approach to solving problems
- the ability to embrace working in a team and be comfortable to work on their own
- self-starter and self-motivated, someone who can use their own initiative
- good time management skills
- ability to work under pressure as an effective member of the team
- must be confident with strong communication skills both written and verbal to develop effective working relationships with both internal and external contacts
- capable of prioritising workload and adapting to changing priorities to meet deadlines
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