ISS SUPPORT SERVICES

Responsibility

• managing ever changing and complex calendars using Outlook Scheduler for a dedicated client teams including preparation of meeting material
• manage incoming calls and respond to ad hoc requests in a timely manner
• undertake research and work on other special projects as assigned by the Manager
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• open up conference call and VC using WebEx platform and ensure meeting rooms are prepared ahead of schedule
• to own the expense process as required. To include submitting expenses through the firm’s Concur system
• general administration duties to include photocopying, filing, scanning, mailings, devising and maintaining office systems etc
• providing administration support to other Teams during absence
• contact management: maintaining contacts in a consistent format - proactively organising and maintaining a good information retrieval system
• complete coordination of travel bookings: flights, trains, visas and hotel accommodation

Requirements

• diary Management
• expenses
• general Administration
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• travel Management
• excellent attention to detail
• strong communication skills, both verbal and written
• ability to prioritise tasks and heavy workload
• proven ability to work effectively with Senior Executives in a professional manner
• highly organised with excellent time management skills; good follow up and coordination skills
• experience of working in a fast-paced environment
• proactively planning schedules and itineraries considering multi-time zones, conflicting calendars etc
• ability to reconcile AMEX and FX differences
• knowledge of Concur and CRM preferable but not essential
• health and Safety in the workplace understanding

Earnings for position pa

Responsibility

• managing all client & visitor requests
• processing all meeting room requests
• to be successful in this role you will need

Requirements

• excellent attention to detail
• strong communication skills, both verbal and written
• ability to prioritise tasks and a heavy workload
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• highly organised with excellent time management skills
• ability to work with multiple systems
• flair for customer service delivery
• highly flexible and able to adapt in an ever-changing environment
• positive, proactive approach with the ability work in a professional manner

Earnings for position receptionist

Responsibility

• providing administrative support to the account lead
• managing the front of house rota and cover allocation
• to lead the property experience support team and lunch cover team
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• deputising for the account lead
• contributing to sharing innovative ideas to enhance the workplace experience for customers and clients

Requirements

• strong administration skills are essential
• team management
• previous front of house, contract support experience
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• highly organised and able to problem solve

Earnings for position operations manager

Earnings for position cleaning operative

Responsibility

• ensure the Workplaces drinks offer is the first choice for customers seeking a beverage
• receive, process, prepare and deliver food and drink orders and experiences
• keep the service and back of house areas in a clean and safe condition
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• stay on top of drinks trends and discuss these with your manager
• know the offer inside out, and be able to make informed recommendations to customers
• to drive a ‘One Team’ Culture, provision of an integrated service
• deliver an experience, more so than just a service. Be an entertainer
• keep the colleagues, visitors’, safe with our safety-first mentality while they are in our care, using the safety tools available to you
• to support the management team to be always audit ready and achieve the highest possible standard, e.g., finance, HS, FS, internal inspections, etc

Requirements

• experience delivering a range of premium coffee within hospitality/retail
• high degree of accuracy and attention to detail
• good time management, ability to prioritise and meet deadlines
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• customer service skills
• calm and logical, professional mindset
• effective communication skills at all levels
• strong team player with the ability to work independently
• motivated, committed and flexible