ICON COLLEGE OF TECHNOLOGY AND MANAGEMENT

Responsibility

• 10. Undertake, by arrangement, such other duties as may be assigned from time to time by the Principal, the two Vice-Principals and the College’s Managing Director
• undertake, by arrangement, such other duties as may be assigned from time to time by the Principal, the two Vice-Principals and the College’s Managing Director
• working with: ThePrincipal and liaising with Vice-Principal , Vice-Principal , and the Managing Director

Requirements

• A degree or its equivalent
• familiarity with the Independent Further/ Higher Education sector in the UK
• A minimum of 2 years’ experience minutes taking
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• the ability and confidence to make suggestions for improvements to systems and procedures will be an advantage
• A minimum of 2 years’ Experience of writing Minutes of different committees
• experience of working with internal and external people/organizations
• high-level secretarial/administrative management skills, including drafting papers and correspondence, and complex diary-keeping combined with experience of servicing committees
• experience of confidential data management and storage in compliance with Data Protection legislation
• COMMITTEE SECRETARY/ PA: 3 years
• A minimum of 2 years’ experience in a senior /secretarial role working with an institution’s Director/ Principal/senior staff in a Further or Higher Educational setting, or possibly with a professional body
• A minimum of 3 years’ experience in a senior administrative/secretarial role working with an institution’s Director/ Principal/senior staff in a Further or Higher Educational setting, or possibly with a professional body
• the ability to manipulate spreadsheets, handle databases, and search information online
• good online and telephone communication skills at senior executive level
• the ability to self-manage, priorities workload, and meet deadlines
• good interpersonal skills: a team player with a flexible approach to work patterns

Earnings for position secretary

Responsibility

• provision of general administrative duties for colleagues and students
• covering Reception as and when required
• registering new students into the ICTM system
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• photocopying and scanning
• updating student records into the ICTM system
• providing enrolment and administrative advice to students
• preparing enrolment and other relevant letters
• providing administrative assistance at open days and during student induction
• entering attendance register
• distribution and collection of student satisfaction questionnaires
• JOB TITLE: Admin Assistant/Receptionist
• phone calls for low attendance on daily basis
• REPORTING TO: Managing Director
• checking that student files are complete and contacting students with incomplete files
• assist all other members of the College Admin team with overflow work when required
• ACCESSIBLE TO: Principal
• responsible for ensuring security of student files and the recording and return of files in use by colleagues
• replying any queries regarding students from any relevant organisations
• any other duties as determined by the College management
• printing ID cards
• sending text messages
• filing documents/letters
• implementation of disability access scheme by providing car park and lift usage for students who have necessary approval for the same
• management of the TFL discount scheme for students
• act as a responsible and active team member, meeting agreed deadlines and developing productive working relationships with other members of staff, demonstrating by example that the views of other team members are respected
• drafting of letters at the request of the Managing Director and Principal

Requirements

• administrative experience: 3 years