HOBBS LEGAL RECRUITMENT

Responsibility

• an excellent opportunity for a Legal Secretary to join a Dispute Resolution team in London
• we are working closely alongside a highly reputable law firm based in Newcastle in their search for a Legal Secretary
• the firm are officially recognised by the Legal 500 with an excellent reputation
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• this role is full time, Monday - Friday and fully office based
• full typing service
• organising and prioritising workloads on an ongoing basis, in conjunction with fee earners
• diary management – appointment and meeting room bookings, team meetings, key dates/deadlines etc
• opening files, raising bills etc
• maintaining the fee earner diary / being aware of fee earner day-to-day commitments
• file administration – file opening including all aspects of anti-money laundering compliance, file maintenance, file closures, archiving and Will storage etc
• answering telephone calls, letters, faxes and e-mails
• preparing inward and outward correspondence
• typing up dictation as well as editing, proofing and formatting documents
• drafting and formatting legal documents, correspondence, and reports
• to act as a witness for Will signings & deal with Will and LPA collections
• alerting, and agreeing with fee earner's, any changes in circumstance and priority with regard to workload
• managing all new client documentation and the administration of opening and closing files
• diary management and maintaining the lawyer’s calendar
• our client who are an expert Criminal Defence Law Firm are keen to hire a Legal Secretary to support a Partner and other members of the team from their offices in Battersea
• organising diaries and making appointments
• opening and closing files and general matter maintenance
• maintaining an effective and ordered filing system for allocated cases
• opening files
• you will be working alongside and to a Commercial Litigation Partner whose experience covers a full range of Dispute Resolution work which includes commercial disputes, real estate property disputes, intellectual property disputes, insurance disputes, fraud and employment litigation
• the purpose of this role is to provide secretarial support the fee earners in the Housing department in the provision of a wide range of legal services
• preparing documents
• liaising with clients and taking instructions under the supervision of and as directed by fee earners
• managing archiving and storage collection
• managing and organising legal files, ensuring they are up-to-date and easily accessible
• dealing with enquiries from clients
• preparing, submitting and downloading property searches
• preparing of client invoicing and managing banking slips
• liaising with clients, court personnel, and other legal professionals as necessary
• first point of contact for new client enquiries- presenting the firm in best light, obtaining relevant information, assessing the matter, and referring work to the Head of Department for allocation
• assist with research as instructed by Fee Earners
• preparing, amending and finalising legal documents and reports as directed by fee earners
• assisting clients with updates when Partner is not available
• business development administration – logging and analysing enquiries, conversion rates and sources of work etc
• handling telephone calls and inquiries, relaying messages accurately
• assist Fee Earners with caseload and undertake some junior level fee earning work under supervision
• preparing and collating Engrossments marking them up for execution and all preparations for completion
• processing incoming and outgoing email, mail etc
• direct communication with clients
• ensure compliance with professional standards and the firm’s policies in general
• filing and other general clerical work
• preparing and submitting Stamp Duty Land Tax forms using the SDLT website
• interface with Land Registry

Requirements

• you will need over 3 years hosuing or conveyancing experience
• private Client experience as a Legal Secretary
• legal Secretary or Conveyancing Assistant experience
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• legal Secretarial experience
• this role requires an organised individual with strong attention to detail and a positive, 'can do' attitude
• experience in dealing with Wills, Probate, LPA’s and taxation
• residential conveyancing and or commercial property experience as Legal Secretary
• strong competence in all Microsoft Packages to an advanced level
• excellent administrative skills – able to maintain accuracy and work at fast pace
• extensive experience in typing dictation
• ability to work efficiently under pressure
• prior experience as a Legal Secretarial is essential - the firm are open to experience and various areas of law
• prior experience in a secretarial or administrative role
• experience of working in a busy property department as a Legal Secretary
• excellent attention to detail
• strong experience and proficiency in Searches, Land Registry and Stamp Duty Land Tax interfaces
• ability to establish and maintain good client relationships, both internally and externally at all levels
• excellent communication skills, both written and oral
• A high attention to detail to produce work / documentation which is consistently of a high standard
• excellent academic background
• excellent communication skills, both written and aural
• exceptional organisational and time management skills
• excellent IT skills, with competence in document management systems
• experienced in both audio and copy typing
• demonstrates a proactive approach e.g
• fast and accurate typing speed
• varied use of practice management
• reliable and professional manner
• calm, confident manner to handle potentially uncomfortable conversations
• high standards of client service and responsiveness
• self-motivated and able to work on own initiative
• excellent written and verbal communication skills
• ability to co-ordinate large documents using Word
• passionate and enthusiastic about providing exceptional client service
• good compliance knowledge – familiarity with anti-money laundering requirements
• excellent organisational skills
• legal secretarial and/or Legal PA experience - preferably within commercial property but not essential as other areas such as residential conveyancing etc are certainly being considering
• the ability to stay calm under pressure
• good attention to detail

Earnings for position legal secretary

Responsibility

• you will be joining a firm with a progressive and proactive approach to on-going learning and a friendly, professional working environment
• conducting legal research and analysis
• early file responsibility and client-facing exposure will be given
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• supporting the Team to gain knowledge and experience
• drafting correspondence and legal documents
• contacting clients, Court, Chambers and other side where required
• file and case handling
• provide support to the fee earners providing advice to clients on a range of construction and engineering issues
• drafting and implementing case plans
• carrying out research
• helping to run a range of insolvency cases from initial instructions to conclusion
• file opening/closure
• preparing and collating bundles
• drafting correspondence & compiling your own written communications
• on-going file management
• our client who are a single site commercial law practice with excellent offices in London are currently seeking a bright and motivated Paralegal to join their newly created Post Completions team
• our client who are an excellent law firm located in the heart of the legal district in London are seeking to appoint a Commercial Litigation Paralegal
• attending and minuting meetings
• assisting in the drafting of legal forms including but not limited to
• scanning, photocopying and general document management
• you will be joining a Partner led team that specialise in a full variety of residential property matters with a focus on high net worth individuals which will include sales/purchases, leasehold, enfranchisement property, investment and buy-to-let, right to buy properties, new builds and developments, tenancy agreements, re-mortgages, equity release schemes, transfers of equity, service charge disputes and licences to alter
• the role will involve supporting a Senior Partner and Head of Department conducting a full range of commercial litigation work including mediation and arbitration
• completing court application notices
• reviewing evidence i.e. Form E
• filing ensuring client and matter records are maintained in line with firm procedures
• client liaison and new enquiry management
• preparing exhibits and bundles for interim and final hearings
• other ad-hoc administrative duties
• supporting fee earners working on a wide range of contentious and non-contentious insolvency matters, including bankruptcy, possession and sale work
• time recording
• case Management entry of new matters
• assist fee earners with any other matters
• general administrative duties
• maintaining filing system and case management system
• assisting where necessary with auditing
• working with head of department to consider changes in document management system
• assisting with organizing marketing events and client meetings
• working with fee earners with marketing and business development
• the paralegal/admin assistant will carry out administrative work for the group
• billing when necessary
• as a Legal Compliance Paralegal, you will be providing compliance guidance and advice and working with firms to ensure they are a firm that is compliant with the SRA codes of conduct, money laundering regulations and other legislations that affects law firms
• as a Compliance Paralegal, you will be providing compliance guidance and advice and working with firms to ensure they are a firm that is compliant with the SRA codes of conduct, money laundering regulations and other legislations that affects law firms and through the training and development you will personally receive, you will then have the opportunity to visit law firms at their premises becoming their go to person for all things compliance
• draft and prepare claim forms, pleadings and witness statements for the County Court, ensuring all are prepared as soon in advance as possible
• typing from dictation and copy typing
• liaise with Court prior to trials to ensure necessary paperwork is sent and received and follow up on late/lost paperwork
• responsibilities will include working closely with Partners and Associates in aspects of their casework including, general case management, assisting fee earners, working to a chargeable hours target, rafting correspondence and documents, preparing and drafting reports to the client, proof reading documents and undertaking research

Requirements

• you will have over 2 years Paralegal experience working within family law
• understanding of the construction and engineering process
• 12 months Paralegal experience - preferably having litigation experience which could property litigation or general commercial litigation
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• you will have fast and accurate data inputting skills and ability to manage the departments file retrieval and archive
• other experience as a Paralegal in disciplines such as real estate, and dispute resolution will also be considered
• possess the ability to prepare pleadings and witness statements for the Court
• regulatory, Advisory, Investigation, Tribunal type experience either in-house or at a leading law firm would be an advantage
• case management experience
• excellent administration skills, organisation, including own diary management
• A knowledge of basic fitness to practise principles and case law
• you will be expected to have high levels of communication skills
• reviewing, drafting and negotiating infrastructure documentation
• experience of interviewing witnesses and drafting statements
• reviewing and investigating titles
• strong organisational skills with the ability to prioritise work to meet conflicting deadlines
• preparing reports
• excellent communication and interpersonal skills
• an ability to deal with people sensitively
• corresponding with clients and other parties
• flexible and proactive approach to supporting fee earners within the unit
• self-motivated and able to work on own initiative
• attending to the execution and completion of infrastructure documentation
• self-motivated with the ability to work on own initiative as well as part of a team
• post Completion: 3 years
• paralegal: 1 year
• A willingness to help the team with all areas of legal skills and after appropriate training to expand your role within the team
• paralegal: 2 years
• paralegal: 3 years
• legal industry: 3 years
• conveyancing: 1 year
• commercial Litigation: 1 year
• dispute Resolution: 1 year
• new Build Property/Plots Sales: 2 years
• new Build Property: 1 year
• corporate Law: 1 year

Responsibility

• fantastic opportunity for an experienced Legal PA to join a specialist boutique law firm in London
• the team are specialists in public sector work and the successful applicant will report into the Project Administrator and Partner
• provide senior executive assistant support to Managing Partner and CFO
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• coordinate and organize office activities
• extensive diary management and coordination to accommodate changes in circumstances and ensure all appropriate individuals are informed of changes
• organising fee earners’ diaries
• oversee stock of office supplies
• assist with the organisation of international travel , accommodation, transfers and currency)
• opening and closing files and updating information on the electronic case management system
• greet visitors at office
• effectively and efficiently make appointments, coordinate dates, times and locations for meetings and telephone conference calls
• liaising with LAA as requested to make/chase up applications, applying for payments on account and changes to certificate scope or limitations
• coordinate inbound and outbound office mail
• our client who are one of Newcastle’s leading law firms are keen to add a Legal PA/Secretary to join their commercial department
• our client who are an award-winning law firm situated in central London, have an opening for a Legal PA to join their family law team
• arranging appointments and meetings with clients, counsel, professionals etc
• support HR in scheduling meetings, interviews and transport
• you will work closely with partners, senior lawyers, and other associates who are specialists in commercial litigation as well as the Director of Administration and Practice Director
• prepare and proof-read documents and correspondence from handwritten material, rough copy or digital dictation
• the successful candidate will be required to provide comprehensive and efficient support to senior solicitors and partners and this vacancy is permanent, full time and office based
• obtaining information about availability, fees etc
• you will work closely with partners, senior lawyers, and other associates who are specialists in litigation as well as the Director of Administration and Practice Director
• booking counsel, solicitor advocates and/or clerks and occasional outdoor clerking
• prepare expenses for reimbursement
• keeping case management systems up to date
• perform other such duties that may be assigned
• carrying out specific pieces of work on solicitors’ files under supervision
• dealing with monthly billing, including speaking to clients about making payments on account
• perform legal secretarial functions, including formatting, entering edits and producing legal documents – e.g., pleadings, advice memos and correspondence – to a high standard and sometimes under time pressure to meet filing deadlines
• obtaining invoices and filing on case management system
• arrange photocopying, printing, organising couriers, sending out of letters, etc
• you will need to have good interpersonal skills as you will be required to arrange client care meetings. This will typically involve preparing agendas, taking notes, distributing documents and completing any follow up actions
• assisting solicitors in the preparation of cases including taking instructions and drafting documents and, when sufficiently experienced, managing such cases under supervision
• manage diaries, ensuring they are up to date and reminding fee earners of meetings on a daily basis. Ensure critical date diaries are up to date and circulate to team

Requirements

• experience of working in a law firm
• strong communication skills
• strong ability to multitask
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• friendly and upbeat demeanor
• experience of working in a similar Legal PA role in a law firm
• experience in Litigation/Commercial Arbitration
• legal Secretary or Legal PA experience in property such as real estate, housing or conveyancing is desirable
• advanced MS Office/365 skills
• excellent telephone manner. Confidence to deal with routine client queries and take the necessary action in the absence of fee earners
• excellent typing speed
• excellent knowledge of formatting large documents and pleadings
• excellent communication, organisational and team skills
• excellent attention to detail
• excellent knowledge of legal practices
• flexible, proactive and dependable with a results-orientated approach
• high level of accuracy and attention to detail
• able to remain calm under pressure, work to tight deadlines and prioritise workload
• excellent knowledge of IT
• legal PA: 5 years
• legal Secretary/Legal PA: 3 years
• legal PA: 4 years
• legal EA or Legal PA: 4 years
• commercial Litigation: 5 years
• confident in taking the initiative
• strong written and verbal communication skills

Responsibility

• preparation of mail for despatch
• make appointments, arrange meetings and maintain an up-to-date diary for the fee earner
• to provide support to other secretaries as required
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• managing busy diaries, co-ordinating client appointments and preparing required paperwork
• managing billing process, costing work completed, raising client invoices and recording payments
• to undertake any specific training when required to do so and overall to have a responsibility towards self-development
• typing a wide range of legal documentation and correspondence
• to ensure the confidentiality of all the firm’s and client's documentation and information
• to administer daily filing, which includes the opening, closing, storage and retrieval of client files per the detailed procedures in the office manual
• observe and adhere to all the firms established policies and procedures
• complying at all times with the detailed procedures contained in the firm’s manual
• opening files for new clients
• liaising with clients, solicitors and other third parties
• to attend to clients both in person and on the telephone and to provide such support in a professional and courteous manner
• handling sensitive and confidential information
• undertake general office duties, e.g. photocopying and faxing
• dealing with basic queries and general administration
• producing / assisting in the completion of monthly bills
• photocopying, printing, scanning & organising couriers
• observe and adhere to all the firms’ established policies and procedures
• preparing and submitting Stamp Duty Land Tax forms using the SDLT website
• maintaining the fee earner diary / being aware of fee earner day-to-day commitments
• ensure that any changes to the firm’s manual or changes in practice are understood and applied with immediate effect of such changes

Requirements

• suitable experience as a Legal Secretary
• suitable experience such as residential conveyancing, plot sales, new build
• strong experience and proficiency in Searches, Land Registry and Stamp Duty Land Tax interfaces
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• residential Conveyancing as a Legal Secretary
• working within residential property as a Legal Secretary and/or Legal PA
• residential Conveyancing
• excellent IT skills, with competence in document management systems
• fast and accurate typing speed
• excellent attention to detail
• legal Secretary
• professional and confident telephone manner
• exceptional organisational/time management skills
• demonstrating high levels of client care
• reliable and professional manner
• high standards of client service and responsiveness
• legal Secretary: 3 years
• legal Secretary: 2 years
• conveyancing: 2 years
• conveyancing: 1 year
• conveyancing: 5 years
• legal Secretaries/Conveyancing Assistants with 2+ years conveyancing experience
• excellent salary on offer

Responsibility

• an excellent law firm located in Aylesbury require a Legal Secretary to join their growing private client team
• audio and copy typing for their department
• ensuring documents are correctly filed, both electronically and hard copy
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• having direct contact with the firm’s clients
• as a Private Client secretary, you will support a highly experienced team who deals with a broad caseload of Private Client matters
• dealing with straightforward legal documents when required
• copying and preparing mail and disclosures for dispatch
• duties will be varied and will include preparing legal documents, answering and handling queries over the phone, administration of matters using a case management system
• making appointments, arranging meetings and maintaining diaries
• the caseload will include: Wills, Estate Administration, Court of Protection work, LPAs, Inheritance Tax Planning, Trusts and Probate
• the ideal candidate must be highly organised, have previously worked in a similar role, be a team player and an excellent communicator
• supporting and assisting fee earners as far as possible
• any other ad hoc duties as requested by team members

Requirements

• A legal secretary with experience of supporting a team of Private Client Lawyers
• opening files and assisting with CDD process
• good speed and accuracy when typing
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• touch, audio and digital dictation typing
• getting ID from client
• production of letters and legal documents
• liaising with clients and fee earners to organise meetings
• experience of working independently and as part of a team
• handling incoming telephone queries for the department and the firm in general
• managing fee earners diary and inbox
• excellent organisational and communication skills
• general office duties such as photocopying, filing, scanning
• assisting with bookings for conferences, restaurants where necessary
• knowledge of legal terminology
• reception support as required
• taking telephone calls and messages for fee earners
• excellent interpersonal skills
• E-filing and making sure everything is saved correctly to DMS in house style
• private Client: 1 year
• high level of attention to detail
• legal Secretary: 1 year
• document production, and reformatting documents to ensure all in line with house style
• preparing and sending out correspondence
• strong communication skill
• calling back Wills/Deeds/files for the fee earners using forms on Firm’s intranet
• enjoy working in a fast paced and fun environment
• formatting Wills/Deeds and other documents through the Practical Will/Trusts precedent