temporary administrator
20 the last 22 days, recently 2023-06-09
Responsibility
- manage HR processing of the summer staff
- assisting in maintaining an accurate database and files
- be the main point of contact for employees, answering & responding to queries about policies and procedures
Show more +59 - deal with straight-forward enquiries from various departments
- processing invoices
- act as first point of contact for enquiries by telephone, email and face to face
- politely thank supporters for their contributions
- ensure registers are accurately taken in a timely fashion and maintain accurate daily attendance records
- answering telephone queries regarding the services on offer
- ensure tasks and deliverables are produced adhering to agreed finance timetables
- verification, validation, and control of data files with compliance to UK GDPR
- act as a point of contact for candidates throughout the onboarding process
- checking for inaccuracies in data
- draft and type letters/emails as required, including student documents and certificates
- provide administrative support for the HR team
- maintaining statistical information on employment trends
- answer any queries from financial supporters that arise regarding their donations, both reactively and proactively
- drafting employment contracts, coordinating background verification checks, delivering onboarding training for new joiners
- offering support to current students
- prepare for and co-host weekly ‘Finance Drop In Sessions’ via Zoom
- building relationships and developing good customer service
- maintain the tracking documents and produce internal reports
- recording feedback
- providing the Head of HR with diary and administrative support
- taking ownership of the HRIS system, updating and maintaining employee records
- provide basic cover for other members of the office during periods of absence
- using Sage for various tasks
- manage the administration of recruitment exercises, such as with adverts, running Right to Work checks and generating letters to applicants
- handle payment requests from suppliers so that invoices are processed in time
- being a first point of contact for colleagues, parents and carers queries, both in person and via telephone or email
- responding to customer emails
- maintaining good project documentation to ensure compliance with highest quality standards
- proofreading and correcting data in spreadsheets
- monitor the general email inbox
- prepare, track, and reconcile ledgers and budgets
- accurately maintain all confidential personnel files in accordance with GDPR and Information Security policies
- collating staff information for payroll each month
- update transactions onto accounting system to reflect financial activity
- monitoring of Finance and Finance support mailboxes and delegation of tickets
- ensure that data is collated accurately, stored, communicated and analysed in compliance with all policies, practices and requirements
- support the onboarding and offboarding process for summer staff
- inputting relevant new data
- booking courses, issuing certificates and organising refresher training for staff members
- update and maintain relevant sections of the website
- identify and correct miscalculations and financial discrepancies
- attend appropriate training on HR systems and procedures
- provide ad hoc administrative support to the Finance Team as required
- discussing concerns with guardians and following up as appropriate
- processing bookings and payments
- processing transactions and maintaining accounts
- liaising with clients
- promote and encourage feedback from candidates and help drive continuous improvement
- assist with recruitment and appointment processes for incoming academics
- run and update databases
- efficiently organise the arrangements for meetings, training and events
- processing bus passes and arranging bike loans
- maintaining and updating processes and documentation – continuously looking for ways to make improvements
- home visits and welfare checks
- managing the sales and purchase ledgers
- general administrative responsibilities as required
- conducting background and DBS checks
- administering contractual changes such as promotions, family leave, transfers, and salary increases
Requirements
- experience as an Administrator, ideally within an HR setting
- MS Excel literate
- experience in an administrative role
Show more +19 - experience as an administrator within the Oxford University College system
- experience of administering recruitment campaigns
- experience in using administrative skills to deliver specific outcomes
- previous experience of providing administrative support in an academic environment
- excellent in person communication skills
- quick learner of new processes and instructions
- experience of databases
- strong organisational and administrative skills
- ability to pick up processes and follow instructions quickly
- ability to work independently or as part of a team
- proven ability of working well in a team
- ability to pick up processes and follow instructions quickly and work in a methodical and highly organised manner
- A great communicator
- confidentiality essential
- proactive problem-solving abilities
- A methodical and highly organised manner
- ability to clearly and accurately communicate HR processes and procedures verbally and in writing
- excellent communication and interpersonal skills
- meticulous attention to detail and a diligent approach to avoiding errors
high salary - 5% higher than the average in this position
Earnings for position temporary administrator
temporary administrator - How much money do you make working at this position?
Average salary at company ALLEN LESLIE ASSOCIATES is 1943£.
The national average salary is 1900£.
1400 £
Lowest
Lowest
1950 £
Average
Average
2500 £
Highest
Highest
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