VITAL ENERGI UTILITIES

Responsibility

• professionally answering incoming calls and providing responses to emails and letters
• being a point of contact for staff, visitors and clients attending the office
• liaising with other members of staff and external parties such as clients
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• assisting and working alongside the administration team and different departments
• managing meeting room bookings, organising catering and stationary
• diary management and scheduling of meetings
• organising travel and hotel bookings
• printing/scanning/binding of documents for important meetings
• setting reminders for meetings, appointments, and other important tasks
• ordering and monitoring office consumables
• preparing the weekly staff timetable
• arranging incoming and outgoing post and deliveries
• typing meeting minutes
• assisting with office and external events
• miscellaneous tasks supporting Directors when required

Requirements

• confident manner
• demonstrable experience in an administration role
• able to present a first-class image to all internal and external customers and suppliers
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• experience from within a customer facing role
• strong organisational skills with the ability to multitask and prioritise tasks in a fast- paced environment
• excellent attention to detail
• excellent written and verbal communication skills

Trade

• administrative Assistance
• Administrative Assistance

Earnings for position office administrator

Responsibility

• undertake and maintain filing for the department to a satisfactory standard
• ensure the filing room is kept tidy
• assisting with general administration duties that fall within department’s remit as directed by the Team Leader/Head of Service
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• general Administration

Requirements

• 5 GCSE’s Grade C and above
• A professional and effective telephone manner
• work effectively as part of a team
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• the ability to prioritise and organise workload
• work accurately and efficiently to meet deadlines
• good Oral and Written Communication Skills

Earnings for position business administration apprentice

Responsibility

• analysis of drawings, specifications and tender proposals to prepare and maintain cost estimates for review and tender submission
• maintaining estimates and cost plans
• coordinating inter-departmental input with Design, Commercial, and Engineering teams for tender review and sign off
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• liaising with the Proposals Manager to provide advice on commercial influences and associated risks
• sourcing and review of quotations using contacts from within the supply chain
• identifying value engineering solutions to ensure bids remain competitive and profitable
• engaging with potential clients and supply chain to build relationships
• contribute to individual proposal submissions including the production of prime cost estimates as well as performing and managing the review, editing, collation and compilation of all submissions
• promote and comply with the Company’s policies on equality and health and safety both in the delivery of service and the treatment of others
• ensure that all tender returns from subcontractors and suppliers are in full compliance with the requirements and are comparable with competing offers received
• ensure that all proposals are properly approved prior to submission
• carry out other duties consistent with the nature, responsibilities and seniority of your post

Requirements

• A relevant qualification in an electrical discipline
• demonstrable experience within a building services environment
• A good working understanding of technical drawings

Responsibility

• analysis of drawings, specifications and tender proposals to prepare and maintain cost estimates for review and tender submission
• maintaining estimates and cost plans
• coordinating inter-departmental input with Design, Commercial, and, Engineering teams for tender review and sign off
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• liaising with the Proposals Manager to provide advice on commercial influences and associated risks
• sourcing and review of quotations using contacts from within the supply chain
• identifying value engineering solutions to ensure bids remain competitive and profitable
• engaging with potential clients and supply chain to build relationships

Requirements

• A relevant qualification in a mechanical discipline
• demonstrable experience within a building services environment
• A good working understanding of technical drawings
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• experience of mechanical installation processes with an interest in emerging methods and technologies
• whole build project life cycle experience

Responsibility

• reviewing tender documents to fully understand and capture client requirements
• taking ownership for the bid process working on a variety of bids which vary in value and technical solution
• providing progress updates at department meetings
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• engaging with potential clients to build relationships
• undertaking post tender reviews, driving lessons learnt and sharing feedback to the relevant departmental teams
• leading and managing work winning meetings/tenders with estimating, design and commercial team members, to ensure proposals are produced on schedule, to budget and result in successful outcomes

Requirements

• educated to degree level
• an experienced and capable manager, with the ability to co-ordinate projects effectively and efficiently
• has technical experience from within the construction/engineering industry