UNIVERSITY OF THE ARTS LONDON STUDENTS' UNION

Responsibility

• we aim to improve the student experience by providing professional duty and expertise in areas covered by the Student Funding Service
• administration and allocation of all funds provided by government agencies including, the Student Loans Company, US Department of Education; and other the University Funds
• to deal with enquiries regarding all the funds administered by Student Funding Service including Scholarships and Bursaries, Student loans, University Awards and Prizes provided from the internal and external fund sources
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• our diverse and talented community comprises over 5,000 academic, professional, and technical staff
• the post holder will be expected to provide and deliver professional duty and expertise in areas covered by the Student Funding Service and liaise with other departments across the University including but not limited to Finance, Student Advice Service, Development Team, Web Team and Academic Registry
• the post holder may be required to take an administrative lead and service delivery for a specific area of funding, for example Scholarship Administration, FE Funding, University Hardship Funds, US Loans or SLC administration
• together we are committed to social purpose
• maintaining the image database and media library
• contribute to the activities of other departments if necessary and as directed by the Head of Learning
• reporting to the Senior Quality Assurance and Enhancement Officer, the Quality Assurance & Enhancement Administrator is responsible for administering and coordinating the administration of the team
• the Student Funding Service at University of the Arts London is an integral part of Student Services, and the student journey and experience as a whole
• this includes creating a better a more sustainable world and championing race equality
• diary management for department
• to provide a proactive, full and comprehensive administrative support and record maintenance for a specified portfolio of courses, in accordance with the procedures and regulations of UAL
• input and monitor department data and provide data and statistics for reports
• undertake sales activity to secure bookings for educational packages and other education services
• providing administrative assistance for projects and training as agreed with line manager and clients
• uses initiative to identify and address potential problems, implementing appropriate preventative measures where possible or uses creativity to resolve issues
• we also offer hybrid and flexible working practices, and excellent staff benefits to improve your work life balance
• processing and approving invoices
• provide information to the Finance team to chase late invoice payments and meet monthly arrears targets
• provide data for monthly and quarterly financial reports
• providing flexible and effective administrative assistance to the CCW Academic Support Team
• the role is varied, involving managing the Director’s appointments, organising meetings, taking meeting notes, creating/updating spreadsheets and presentations, and filing
• maintaining databases and record systems to a high standard
• for the fourth year running, University of the Arts London is the world’s second University for Art and Design in the QS World University Rankings® 2022

Requirements

• experience of arts administration
• relevant experience or the ability to learn the skills necessary to operate financial monitoring and reporting systems for the department
• relevant experience or the ability to learn the skills necessary to provide financial and administrative assistance for the Learning team
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• knowledge of PowerShell
• IT literate with working knowledge of PCs, MS Outlook, MS Office
• experience of maintaining technical and procedural documentation
• experience of marketing
• experience of working across an ITIL aligned environment and using service management software
• relevant experience of managing marketing budget
• high level of customer service skills, and an ability to communicate with stakeholders across all levels of the organisation
• experience of working with a range of people and organisations and building and maintaining good relationships
• experience of evaluation
• demonstrable understanding of SharePoint online, including configuration, monitoring, and troubleshooting, including site creation/deletion, controlling access, and managing users, managing site collections, and generating reports
• ability to prioritise, meet deadlines and multi-task efficiently
• attention to detail, proofreading skills, and good presentation of work
• excellent verbal and written communication and interpersonal skills
• understanding of inclusive arts learning for children and young people

Earnings for position administrator

Responsibility

• the role is responsible for developing the strategy, defining business priorities, and ensuring delivery of a development roadmap for a specific portfolio of services, ensuring UAL has the right capacity, capability, and culture to deliver product roadmaps, in line with UAL’s strategy

Requirements

• extensive experience of working with a diverse range of stakeholders and external partners to deliver and develop digital products and services
• substantial experience of operating at a strategic level
• knowledge of effective product lifecycle management across a large, complex enterprise environment
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• significant experience of leading high-performing multi-disciplinary digital teams delivering at pace
• demonstrable experience of driving and championing new ways of working
• competitive salary package £75,000 – £85,000 per annum
• 34 days annual leave plus public holidays
• family-friendly policies, including 26 weeks of full maternity or paternity pay
• experience of Agile, as well as other software and product development and delivery methodologies, for both transformational change and ongoing development taking a user-first approach
• for more information and to apply, please visit Hays Recruitment jobs board
• in return, University of the Arts London offers generous leave, pension and a commitment to your continuing personal development and training in an environment that encourages excellence, creativity and diversity
• competitive salary package £75,000 – 85,000 per annum

Earnings for position head of finance

Requirements

• you will have experience in managing a payroll function, with a good understanding of right-to-work and employment security policies
• you will have experience working in an accounts receivable function, with a focus on raising invoices and undertaking credit control
• you will have experience in verifying and reconciling data for approval, in particular payroll data with close attention to detail
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• you will be enthusiastic and highly motivated, able to communicate effectively both orally and in writing and able to use your initiative or creativity to resolve problems
• you will have strong planning and organisational skills with the ability to prioritise and manage resources effectively to achieve short and long-term objectives

Earnings for position finance administrator

Responsibility

• the postholder will advise on the most appropriate route to market, manage contract negotiations and champion robust supplier relationship management, supporting a philosophy of best practice principles for purchasing that upholds the University accreditations, ethical commitments and provides opportunities for suppliers to engage strategically with the University

Requirements

• extensive experience working in a procurement role in a complex environment
• experience working in a procurement role in a complex environment
• significant experience in a range of category management
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• experience in category management
• significant experience in category management in particular Estates and IT
• significant experience and success in managing senior level contract negotiations with large suppliers and stakeholders
• experience and success in managing procurement projects
• experience of lifecycle contract and supplier relationship management
• demonstrable experience of managing procurement programmes delivering significant change
• ability to analyse external markets and reports to inform the procurement strategy and financial decision making
• experience of building successful internal working relationships with budget managers and other stakeholders
• experience of building successful internal working relationships at a senior level, making presentations and sharing knowledge on procurement matters
• experience of making presentations and sharing knowledge on procurement matters
• please apply early as the application closing date maybe held earlier should sufficient applications be received
• experience of staff management highly desirable
• we offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks
• candidates are advised to submit applications early
• this role is being recruited for in partnership with Omni Recruitment Agency. To apply, please send your CV and covering letter to Natalie Peterson on [email protected] detailing your experience that makes you suitable for the role
• job description and person specification

Requirements

• experience designing for web and native mobile
• right to work in the UK
• must have previous entry-level industry design experience
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• A portfolio which demonstrates strong UI and UX design and process

Earnings for position ux designer