PURELY PERSONNEL

Responsibility

• ensure documents are recorded and filed correctly
• maintain and contribute to improvement of internal procedures and processes
• review and filing of client purchase orders, contracts and instructions, including reviewing for accuracy against quoted scope
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• review and filing of client purchase orders, contracts and instructions, including reviewing for accuracy against quoted scope·
• front of house tasks.·
• front of house tasks
• ensure effective communication with team members and company stakeholders
• movement of all enquiry folders to live projects once confirmed including all correspondence and contractual information
• movement of all enquiry folders to live projects once confirmed including all correspondence and contractual information·
• administration support across all business functions·
• administration support across all business functions
• produce monthly/weekly reports relating to production, shipments, and stock levels
• ensuring project folder transfer from sales to live stage is complete and stored within live project area
• maintaining spreadsheets and trackers.·
• maintaining spreadsheets and trackers
• this role will support our clients project operations by providing diligent assistance, both with daily office and administration duties
• update and manage the project tracking long including new project entries, maintaining existing entries, invoicing through to project close out
• assisting with sales and marketing activities.·
• assisting with sales and marketing activities
• the successful candidate will be a positive team player who possesses excellent interpersonal skills, problem-solving qualities, and strong administrative skills
• handle and resolve internal and external stakeholder’s enquiries
• manage and update live operational spreadsheets, including all operational manning schedules up to date
• participate and minute take during operational review meetings·
• administration relating to their internal systems
• they will also have a high level of initiative who can work in a face paced, dynamic environment
• provide SAP support across Production, Facilities, H&S, Quality and Environment, Logistics Departments
• review and first sign off for time sheets and expense claims prior to management review
• processing project specific clearances for site operatives·
• participate and minute take during operational review meetings
• archiving completed project folders and ensuring all project related incoming and outgoing correspondence is dealt with appropriately·
• processing project specific clearances for site operatives
• collect and all office based internal timesheets each week and review for accuracy·
• archiving completed project folders and ensuring all project related incoming and outgoing correspondence is dealt with appropriately
• our client, a very progressive and innovative company based on the outskirts of Norwich, is now in the market for an Operations Administrator to join their rapidly expanding team
• input all timesheet based information into master spreadsheet for management sign off·
• ensuring project folder transfer from sales to live stage is complete and stored within live project area· Update and manage the project tracking long including new project entries, maintaining existing entries, invoicing through to project close out·
• collect and all office based internal timesheets each week and review for accuracy
• manage and update live operational spreadsheets, including all operational manning schedules up to date· Review and first sign off for time sheets and expense claims prior to management review·
• accurately prepare all invoices including timesheets and billable services ensuring in line with client proposal and instruction·
• input all timesheet based information into master spreadsheet for management sign off
• management of personnel databases including subcontracted staff and suppliers·
• carryout out any reasonable additional duties on behalf of our client, as directed·
• accurately prepare all invoices including timesheets and billable services ensuring in line with client proposal and instruction
• carryout out any reasonable additional duties on behalf of our client, as directed
• internal management of client reps·
• generating and managing contracts for subcontracted staff and suppliers·
• management of personnel databases including subcontracted staff and suppliers
• review internal documentation on request, including proof reading and formatting documents prior to issue·
• ordering of stationary and office supplies as instructed·
• internal management of client reps
• arranging and issuing supplier purchase orders with finance and issuing personnel·
• liaise with reception contact

Requirements

• office Administrator
• operations Administration
• you have experience in a similar role preferably in an international company
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• conscientious, self-motivated and proactive nature
• conscientious, self-motivated and proactive nature.·
• you are an inspirational, motivated, and creative employee that connects to our customers and takes ownership in delivering excellent service
• strong verbal communication and listening skills
• strong verbal communication and listening skills.·
• you are comfortable to work in a pressurised environment
• excellent demonstratable written language skills, and accurate typing.·
• excellent demonstratable written language skills, and accurate typing
• you have very strong organisational and communication skills
• exceptional organisation skills
• exceptional organisation skills.·
• high levels of accuracy and attention to detail
• high levels of accuracy and attention to detail.·
• you are an experienced user of SAP - sound knowledge of logistics and production modules
• ability to handle sensitive, confidential information.·
• ability to handle sensitive, confidential information
• you work effectively in a team, as well as on your own
• strong time management skills and ability to prioritise workload
• strong time management skills and ability to prioritise workload·
• you are prepared to work in the office with possibility of working from home up to 2 days a week
• ability to work under pressure and complete tasks to tight deadlines

Earnings for position operations administrator

Responsibility

• act as a trusted relationship-builder between the company and customers
• facilitate communication between company and customers
• provide advice to the company about trends in their industry and target market
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• all communications will be captured within the companies CRM platform
• help customers understand the benefits of new products and services
• actively contribute to meeting and exceeding personal lead generation targets
• sell company-specific services to customers by demonstrating how those services will improve their business
• growth through existing and new clients
• making appointments and managing customer meeting arrangements effectively
• position the benefits of company solution offering to targeted prospects, capitalising on interest
• maintaining consistent quality sales processes that conform to company standards
• the primary purpose of successful candidates will be to actively contribute to company growth by generating sales opportunities in medium to large organisations, for our experienced sales team to engage
• achieve weekly KPI’s, to include number of opportunities booked
• conducting research on target clients, profile and track key contacts and update account information to ensure appropriate sales and marketing coverage
• this will be achieved by profiling key stakeholders at target new business organisations, developing relationships utilising LinkedIn, email, and the telephone, identifying needs and securing meetings for further consultation
• develop a pipeline of opportunities within CRM
• maintaining accurate records by updating information within the contact management system
• our very well established client who is based in St Neots, Cambridgeshire is now in the for a Business Development Executive to join their team
• attend all relevant company sales meetings, conferences, and training sessions
• keeping abreast of developments within industry, market and competitive environment
• your drive will be in selling the business values and getting the right result - making the sale
• our client has long associations with its clients but they are hoping to grow their client base still further, so a proactive approach to this role is critical
• provide a consistent and professional approach to all existing and potential clients through the highest standards, with the aim of customer satisfaction and long-term customer retention
• working closely with sales team and marketing to continually improve business development strategies
• they are looking for someone who is a team player, keen to liaise with customers, external, internal or potential clinets too and an enthusiastic attitude to life is so important and they want them to bring that great attitude to the role
• build relationships with key, targeted accounts and promote company products and services wherever possible, building strong client relationships that will aid delivery of company targets, growth with increased sales revenue and margins
• this is a key role , strengthening current customer requirements and bringing new customers onboard so must have a proactive and outgoing approach to work
• they need then to show the world how fantastic they are
• our client is an established and growing group, with offices in Chelmsford, Ireland, Southampton and St. Neots. Over the past 45 years we have grown to become a market leader in their market
• they have core values which are fundamental to the business and its employees, and we continually support and develop our most important assets - our internal customers

Requirements

• business Development
• sales
• new Business Development
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• A motivated self-starter with excellent communication & interpersonal skills
• friendly and approachable
• must be presentable, professional and approachable
• highly effective Communication skills. A great team player
• creative, passionate, dedicated and eager to learn about the company and key business processes
• results driven to high standards. Open to Continuous Improvement, agile and adaptable to change. Technically minded
• good sense of humour with a 'can do’, solution focused attitude
• analytical with high attention to detail. Takes responsibility & initiative
• excellent written skills, telephone manner, attention to detail and pride in getting things right first time is essential
• loyal and committed
• problem solver
• able to learn, understand, and articulate technical solutions
• strong organisational and planning skills
• proven track record in lead generation
• outstanding organisational skills and the ability to multi-task as necessary
• respects and maintains confidentiality with all company information and materials
• experience
• A Minimum of 3 years B2B telemarketing experience

Earnings for position business development executive

Responsibility

• review and filing of client purchase orders, contracts and instructions, including reviewing for accuracy against quoted scope
• monitor bid and proposal inboxes, actioning and/or directing requests as appropriate
• front of house tasks
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• support with opportunity identification and distribution
• movement of all enquiry folders to live projects once confirmed including all correspondence and contractual information
• administration support across all business functions
• ensuring project folder transfer from sales to live stage is complete and stored within live project area
• register and maintain accounts for online tender portals
• maintaining spreadsheets and trackers
• update and manage the project tracking long including new project entries, maintaining existing entries, invoicing through to project close out
• manage internal and external bid team communications through email, MS Teams, and telephone
• assisting with sales and marketing activities
• manage and update live operational spreadsheets, including all operational manning schedules up to date
• add and update opportunities within CRM and bid tracker
• administration relating to their internal systems
• review and first sign off for time sheets and expense claims prior to management review
• prepare sales proposals, documents and presentations ; maintain and update proposal tracker
• participate and minute take during operational review meetings
• reporting to the Sales Director, the successful candidate’s primary purpose will be to support the companies two Bid Managers with day-to-day bidding activities as well as supporting the Mid-market sales team
• action requests from Frameworks e.g., submission of MI reports, updated certificates and accreditations etc
• processing project specific clearances for site operatives
• completion of Selection Questionnaires and Requests for Information
• archiving completed project folders and ensuring all project related incoming and outgoing correspondence is dealt with appropriately
• filing all relevant bid and proposal documentation and emails
• collect and all office based internal timesheets each week and review for accuracy
• input all timesheet based information into master spreadsheet for management sign off
• co-ordinating and completing Selection Questionnaires and Requests for Information
• accurately prepare all invoices including timesheets and billable services ensuring in line with client proposal and instruction
• carryout out any reasonable additional duties on behalf of our client, as directed
• supporting the production and delivery of some bids end-to-end
• management of personnel databases including subcontracted staff and suppliers
• supporting the production of presentation materials
• ordering of stationary and office supplies as instructed
• liaise with reception contact
• internal management of client reps
• this role will support our clients project operations by providing diligent assistance, both with daily office and administration duties

Requirements

• administartion
• bids
• graduate Level
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• tenders
• administrator
• client proprosals
• pre qualfication exercise
• conscientious, self-motivated and proactive nature
• strong verbal communication and listening skills
• A motivated self-starter with excellent communication and interpersonal skills
• presentable, professional, and approachable
• excellent demonstratable written language skills, and accurate typing
• creative, passionate, dedicated, and eager to learn about our client and key business processes
• exceptional organisation skills
• high levels of accuracy and attention to detail
• good sense of humour with a 'can do’, attitude
• excellent written skills, telephone manner, attention to detail and pride in getting things right first time is essential
• analytical mindset
• ability to handle sensitive, confidential information
• strong time management skills and ability to prioritise workload
• ability to work under pressure and complete tasks to tight deadlines
• able to learn and understand technical solutions
• outstanding organisational skills and the ability to prioritise as necessary
• respects and maintains confidentiality with all company information and materials
• sales Administration, office Support amd good adminsitrative background

Earnings for position administrator

Responsibility

• responsible for the performance of the sales team
• dealing with new incoming project enquiries, understanding the client’s requirements and offering a high level of consultancy to suit their needs
• overseeing the training and development of the team
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• identifying the client’s needs and matching them with the appropriate services the company offer to suit the client’s project
• allocation of enquiries and tenders
• recording and maintaining project information within the CRM system and ensure it is up to date at all times
• coordination of complex tender submissions
• generation of client quotations for a variety of services using a bespoke CRM system
• implement, monitor and ensure KPI’s are met
• carryout follow ups calls post quotation within appropriate timescales as outlined in department processes
• responsible for strategic planning with SMT
• build rapport with key decision makers and develop and maintain long term working relationships
• oversee and manage the company’s supply chain
• act as the primary point of contact for portfolio of projects from enquiry stage to post sale commercial completion
• assist with the writing and implementation of company procedures
• managing the client’s expectations and navigating the client from enquiry stage, through quotation, agreement and sale, and finally to completion
• carry out sales analysis and present findings to SMT
• carry out contract reviews and negotiations from issue to completion
• responsible for making high-risk client calls in order to negotiate preferred payment terms
• maintain awareness of department revenue targets and ensure contribution to achieving revenue goals
• supporting operational project management with commercial aspects of live works
• attend department meetings and contribute to department objectives and opportunity for improvement
• working in close partnership with the Operations Manager on pipeline and live projects
• arranging client meetings and conference calls for senior technical team members to attend
• reporting to the Managing director the Sales Manager will be responsible for the entire Sales team consisting of Project Consultants to ensure the smooth operations of the Sales team as well as consulting on high value projects to assist in the revenue growth of the business
• undertake continual training for consultancy and technical industry knowledge
• assist Operations in investigating and resolving client disputes
• root cause analysis of non-compliance to process and implementing corrective action
• conduct all duties in compliance with the company values and standards at all times

Requirements

• management
• sales
• training

Earnings for position sales manager

Responsibility

• responsible for the coordination and management of multiple projects from inception to completion
• communicate with internal teams, clients and third parties to ensure project progression in line with project plans
• review, edit, and approve final reports summarising deliverables and attendance at the close of a project
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• this Project Coordinator position is a fantastic stepping stone into a Project Manager role
• arrange and schedule resources
• approve invoices for Client billing based on records of attendances and suppliers utilized
• support project team with on-boarding of new clients
• maintain project systems and documentation
• key holder - Responsible for opening and closing the unit at the start and end of each day, and controlling access throughout the day
• produce management reports on project delivery KPI's
• maintain an excellent knowledge of the project schedule ensuring the pre-start checks have been completed, the assets have been booked and all key details have been passed to the scheduling and field teams where required in order to facilitate a smooth start to each project
• maintain timely communication with the field team, appropriate suppliers and the client throughout the duration of the project to ensure any changes or issues are dealt with as quickly as possible in order to minimise disruption to the client and mitigate any cost of loss
• anticipate and react to project changes or problems, ensuring solutions are put in place as quickly as possible whilst maintaining a positive and proactive approach
• ensuring any changes to supplier bookings are communicated in a timely manner
• our client, who provide a range of tailored services and scalable solutions to the education sector current have an exciting opportunity for Project Coordinator to join their team on permanent basis
• management of field team when onsite at live projects, ensuring they have clear instructions and guidance where required
• management of the project team, including recruitment, training, performance management and development
• the Project Coordinator will be responsible for coordinating IT staff for various incidents, projects and installs. This role will entail a large amount of administration and offers excellent career growth
• liaise with the sales team and clients in order to consult on projects in the pre-start or quote stage, attending in person or web meetings as required
• build strong relationships with client via timely, open and honest communication, with their best interests in mind at all times
• maintain awareness of the valuation of each project and update with additional costs and uplifted quotes as the project progresses. Monitoring and ensuring visibility of profit margins, client charges and supplier costs at all times
• supplier management, including; Identifying appropriate suppliers and complete on boarding processes, maintaining supplier rate comparison documents to enable the business in making informed commercial decisions, evaluating the performance of suppliers and manage disputes where required
• assist the Operations Manager with overall department development including process improvement and strategy
• build meaningful relationships with the field team based on trust, respect and support

Requirements

• project Management
• project Coordination
• proven experience in a similar role
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• exceptional organisational and planning skills
• excellent customer service and communication skills both over the phone and face to face
• ability to engage professionally and deliver an exceptional client experience at all times
• strong knowledge of MS Office and competent IT skills are a necessity
• if this role is of interest, please apply for additional information
• terms
• location
• harlow, Essex

Earnings for position project coordinator