MALVERN ST JAMES

Responsibility

• position MSJ to further grow our brand
• developing marketing strategies for all marketing initiatives, ensuring our brand message is strong and consistent throughout all channels and marketing efforts
• manage PPC including Google/Facebook Ads
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• agency / partner relationship management
• front-line responsibility for managing the design, production and continuing improvement of online and offline campaigns to build awareness within the target audience and help
• responsible for website, creating landing pages, updating information, driving new content
• proof reading and planning
• to manage and analyse research data to inform on brand strategy and evaluate the effectiveness of all campaigns and prepare market analysis reports, identifying opportunities to reach new market segments, monitoring competition
• managing key internal and external events
• create termly e-mail newsletters to update parents and prospective parents
• liaise with colleagues to discuss project requirements from concept stage through to completion. Advise on design style, format, print production and timescales
• oversee and support the delivery of marketing campaigns for MSJ Enterprises

Requirements

• digital marketing: 3 years

Earnings for position head of marketing

Responsibility

• first point of contact for employee queries
• respond to policy/process/practice queries, provide accurate and up-to-date reports when required
• administer the HR and Recruitment Emails
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• support the HR Advisor with the recruitment and new starter processes
• update the Single Central Register, iSams and on the UK Visa and Immigration log, working closely with the HR Advisor
• provide general HR administrative support to include note taking minuting meetings
• A competent, effective, and timely payroll function for approximately 275 employees
• ensure Safeguarding measures are in place for external Contractors working within school
• support the HR Advisor with the staff leavers process
• administrative support relating to varied HR and recruitment tasks across the School
• check driver information for all staff driving their vehicle for business purposes
• generalist support throughout the HR employee experience
• management of core payroll processes including Apprenticeship Levy, processing Online payslips, P60, P11Ds and PSA calculations
• first-line HR guidance and support to all colleagues, driving best practices and ensuring compliance with all company procedures, policies and employment legislation
• resolve reconciling items arising from monthly balance sheet reconciliations
• carry out any other duties as assigned by the Management Team

Responsibility

• maintain all supplier data on the purchase ledger, including verification of bank details
• providing and recording Purchase Order requests and ensure order within approved budget
• as purchase invoices arrive, distribute to delegated budget holder and ensure reviewed and approved in a timely manner
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• manage staff expense claims and ensure evidenced and authorised by relevant delegated budget holder
• reconciliation of supplier statements and requesting copy invoices where necessary
• enter all purchase invoices on to the finance system
• prepare weekly supplier payment BACS run for approval by Finance Manager and Director of Finance
• issue remittance advice notes to suppliers following payment
• make payroll payments to HMRC and Pension providers
• check nominal ledger accounts that invoices are posted to
• maintain Delegated Budget Holder data
• ensure that budgets are being used in line with budget approval and escalate where necessary
• issue monthly budget reports to budget holders
• support budget holders with department ordering, seeking opportunities for best value and cost savings

Requirements

• two years’ experience as a Purchase Ledger Clerk, or similar role
• proven organisational and time management skills
• excellent communication skills
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• high attention to detail
• able to multitask and to prioritise effectively
• ability to develop good working relationships with all members of the School Community and Partners, including supply chain
• purchase ledger: 1 year
• accounts payable: 1 year

Responsibility

• to assist with the smooth running as directed by Head Chef
• to Put all Food Deliveries away in designated area
• to support any other areas of the operation
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• to pack up any House orders
• to assist with Functions
• to complete Daily, Weekly and Monthly Date and Stock Controls
• cover any shortfalls in Food Services Assistant’s post- this includes pot washing and front of house serving
• to maintain & improve standards of performance within all areas of responsibility
• to check and record daily delivery temperatures and report shortfalls
• to check all deliveries with invoices and report all errors
• to rotate all stock checking all date codes
• to assist with any food preparation as directed by Head Chef
• to assist with stock take as per agreed dates set by Finance Department
• to daily clean all kitchen floors
• to refill all soap dispensers and blue roll dispensers
• to daily clean and disinfect all back areas
• to manage all bin areas and recycling

Responsibility

• co-ordinate all matters relating to payroll and deductions, ensuring accuracy, compliance, and appropriate approval at all stages
• updating information and relevant databases including recording of starters and leavers, SMP, SSP, HMRC reporting, earnings attachment orders and BACS processing
• ensure that all payroll and pension queries are responded to promptly and with sensitivity
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• management of core payroll processes including Apprenticeship Levy, processing online payslips and year end P60
• assist in nominal and balance sheet reconciliations
• work closely with the wider finance team to assist in further reporting
• provide support with the preparation of the department budgets and reports for month end and year end reporting
• complete end to end monthly payroll, ensuring all processes are compliant with current payroll requirements
• liaise with and provide information for auditors for annual audit
• ensure that all work is supported with appropriate audit trails and maintained to the highest standard, supported by clear, organised and accurate filing systems