GILSON GRAY LLP is looking for employees for positions:
office manager
Working hours
full-time | Permanent
Responsibility
managing the reception area, including welcoming customers and guests to ensure a friendly, personal experience
organising meetings, scheduling appointments, overseeing and providing catering for the meetings
managing inventory of office supplies, including replenishments, stationery and multimedia equipment to ensure smooth office operation
liaising with facility management vendors, including cleaning, catering and security services
reviewing the policies and procedures to improve operational flow
coordinating with IT department on all office equipment
ensuring Health and Safety compliance in the office, coordinating Risk Assessments with external contractors
overseeing efficient running of the mail room
Requirements
experience as an Office Manager, Front Office Manager or Administrative Assistant
proficiency in MS Office
excellent time management skills
ability to adapt to changing priorities and work independently
attention to detail and problem solving skills
excellent written and verbal communication skills
strong organisational and planning skills in a fast-paced environment
social media executive
Working hours
full-time | Permanent
Requirements
social media marketing: 1 year
receptionist
Working hours
part-time | Permanent
Requirements
good communication skills including excellent telephone manner
good time management and organisational skills
front of House/Reception: 1 year
to have ability to be flexible and sensitive to the diverse needs of customers in providing information and dealing with service requests
to have ability to work on own initiative, taking ownership of customer enquiries and ensuring they are resolved with support from team leader
Responsibility
arranging couriers
to act as the first point of contact for visitors to the office, greet visitors upon arrival
taking in deliveries, sorting and distributing post
provide holiday and sick cover for other receptionists if needed
supporting any additional administrative tasks and ad hoc requests
hr manager
Working hours
permanent
Responsibility
pro-actively developing effective working relationships with partners and line managers around the firm and providing HR advice, guidance, coaching and support
manage employee relations casework including dispute resolutions, disciplinaries, grievances, absence/ill-health, retirement and redundancy
ensuring employee absenteeism is monitored and appropriate action taken
advise managers on the terms and conditions of employment and share best practice with them
develop HR policy and procedures to drive performance and a positive culture
coordinate and implement training and development initiatives – including delivery of where appropriate
provide first line advice on current and existing benefits for employees and managers
work with appropriate parties on reward strategy
Requirements
proven HR generalist experience of three to five years is expected
exceptional organisational and communication skills is required together with proven leadership capabilities and solid knowledge of employment legislation and its application
track record as an HR Manager ideally within professional services
significant HR operations experience
proactive team player with strong customer service and problem solving skills
track record of working with Management
experienced in developing and supporting line managers through change
CIPD membership preferred
marketing coordinator
Working hours
full-time | Permanent
Requirements
an up-to-date knowledge of the property industry; previous experience would be desirable but not essential
experience of providing administrative support in a fast-paced environment
proficiency in all Microsoft packages
Responsibility
general administration tasks within the department
answering telephones and dealing with email enquiries which will include arranging viewings
generating leads for valuations and referrals to other parts of the business
working with valuers and clients to get new properties onto the market in a timely manner – this would include but is not limited to opening matters, ordering marketing material, liaising with clients on draft brochures, taking payment for invoices, uploading properties onto our property software system, social media posts
credit controller
Working hours
full-time | Permanent
Responsibility
take card payments via online portal
monitor monthly payment plans to ensure funds are received on due date
excellent customer service on telephone calls, emails received from clients
issuing fees/receipts to clients at month end and upon completion of property sale
maintaining & monitoring Credit Control inbox daily, escalating as required
attendance at monthly review meetings to assist Head of Credit Control
establishing relations with clients finance teams to drive efficient and timely cash collection
chase overdue debtor balances in line with Credit Control Procedures and workflows
Requirements
credit control experience within legal sector is desirable although not essential
work within a fast-paced environment
ability to work under own initiative and proactively drive improvement in function
team player capable of building strong relations with clients and colleagues
positive attitude
good attention to detail
adapts well to change
property manager
Working hours
full-time | Permanent
Requirements
previous experience as a Property Manager, ideally within a lettings function
strong knowledge of property management principles, regulations, and best practices
experience managing a portfolio of properties
experience in building new client relationships
minimum of 4 years’ experience within the industry
significant experience within the industry
take pride in their delivery of an exceptional service to both clients and tenants
professional qualification via ARLA or CIH
Responsibility
pro-actively oversee maintenance issues
liaising/ assisting property administrators on creating leases
sending weekly Property Performance Reports to landlords whilst their property is on the market
paralegal
Working hours
full-time | Permanent
service technician
Working hours
full-time | Permanent
Benefits
mobile phone
Salary
salary
Requirements
formal qualification in an IT related field
knowledge and a proven track record in supporting users
is familiar with the windows systems and typical problems associated with the implementation of information systems
has a systematic and disciplined and analytical approach to problem solving
possesses good interpersonal skills, especially in handling contacts of all types and at all levels
has a comprehensive knowledge of a range of IT areas
desktop support and installation
excellent communication skills with ability to describe technical information in easy-to-understand terms
Responsibility
maintain appropriate utilities to protect against Malware/Anti-Virus