GIA CONSULTANCY

Responsibility

• document production, ensuring accuracy and presentation at all times
• taking and making client calls, dealing with message taking and ensuring accuracy on every occasion
• ensuring client processes are communicated to all relevant colleagues and implemented and adhered to at all times
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• opening, closing and archiving client files and ensuring all necessary documentation is filed accurately for easy retrieval
• monitoring and managing key dates for clients and ensuring compliance procedures are updated on all files and matters
• supporting fee earners in their business development activities including preparation of pitches, presentations and meetings
• assisting fee earners with billing tasks including checking of accurate time recording, ensuring disbursements are added to the correct client bills
• A variety of general administrative duties and ad-hoc project tasks

Requirements

• legal Assistant
• legal Secretary
• legal Administrator
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• legal PA
• ILEX/CILEX PA training is preferable, previous office experience is desirable
• in addition to being a confident communicator, the appointed applicant will be organised, motivated and able to work with minimal supervision
• strong attention to detail, delivering work that is quality checked
• ownership for tasks and retaining responsibility throughout
• A proactive attitude with a willingness to learn and expand knowledge and skills within the role
• ability to build and maintain constructive relationships with good interpersonal skills across the firm
• approachability at all levels
• the successful candidate will have a proven track record in providing a high standard of administrative support within the professional services sector; ideally legal
• take responsibility for own personal development and skills training
• ability to stay focussed and professional in often demanding situations
• flexibility to work independently and as part of the wider team to meet demands
• clearly communicate both written and verbally, listen effectively
• manage and prioritise your workload
• maintain confidential information
• demonstrate confidence in approach, including proactively completing tasks that may be outside general scope of requests submitted to the shared inbox
• demonstrate initiative and strong client focus, taking responsibility for tasks and issues, proactively taking ownership to ensure successful conclusion

Earnings for position administrator

Responsibility

• ensure invoice debts are collected in a timely manner
• hold regular meetings with partners and case handlers to ensure all relevant debts are chased as necessary
• following up overdue invoices by telephone, email and letter within agreed time scales
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• maintaining accurate notes on the credit control database which is used to keep a record of outstanding invoices and may be used to manage the scheduling of payment chasing
• all duties necessary to support the management of outstanding client debts in line with agreed targets
• dealing with queries from case handlers, clients and other members of the Finance Department. Daily communication with cashiers and billing assistants. Establish working relationships with the partners in dealing with outstanding debts
• cash collection and debtor day targets are agreed each month for each practice area of the firm, and debtor ageing levels are monitored
• regular team meetings with the senior credit controller are used to establish the most appropriate approach for chasing outstanding debts in the forthcoming period
• the role requires a methodical approach to ensure all relevant debts are chased, but the successful candidate will also need to be convincing and persuasive when communicating with clients and partners

Requirements

• credit Control
• credit Controller

Earnings for position credit controller

Responsibility

• as you would expect, this role involves managing the claim from initial vetting through to successful conclusion
• using Proclaim case management system, there would be administrative support to assist in the running of the files
• the main aim is to get the best possible outcome for the client and as such a high proportion of the matters will be litigated

Requirements

• solicitor
• clinical negligence
• medical negligence
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• it is anticipated that the role requires someone with a minimum of 3 years PQE in a similar claimant role
• the successful candidate will have the ability to hit the ground running as there is a ready-made caseload just waiting for you

Earnings for position solicitor

Responsibility

• assisting in preparation for business development activities including preparation of documents for pitches, producing tenders and reports

Requirements

• legal
• advanced knowledge of document management and case management systems
• the ability to manage multiple tasks, prioritising and ensuring work is always completed to the highest standard
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• previous administration or secretarial experience gained in a legal or professional services environment is essential
• strong communication and IT skills are also essential
• A client focussed approach along with the ability to work as part of the team whilst ensuring own tasks are completed in a timely and accurate manner

Requirements

• private client solicitor