operations administrator
5 the last 237 days, recently 2023-07-25
Responsibility
- about Us
- receiving and handling orders from customers in a professional manner
- ensuring that all operations and engineering data is accurately and promptly entered into our Port systems
Show more +35 - ensuring delivery paperwork is completed to an accurate level
- managing and processing payroll related information to align with monthly payroll cut-off dates
- about The Role
- checking details of goods against intake notes
- receiving orders from customers
- processing purchase requisitions and producing invoices for vessel services
- completing delivery paperwork
- about the role
- complete job files and obtaining any missing information
- forth Ports Limited is a dynamic and multimodal ports owner and operator, offering a wide range of diverse port related services to help connect the UK with Europe and the rest of the world
- creating ad hoc reports and providing other statistical information to support the business
- ensure logistics filing system is maintained and updated
- flexibility including weekend working
- we have been operating successfully for over 50 years, and through continued growth and investment, we are now the third largest port operator in the UK
- assisting with regular stock control checks, actioning customs clearance documents and ensuring that all associated records are accurately maintained
- you will be pro-active in providing information and advice quickly and accurately to our customers, colleagues and other stakeholders
- prepare and provide documentation/reports for customers, management, agents, and other departments within the Group
- witnessing our ports develop to become important assets to support and deliver growth both for the UK and local economies is something we are incredibly proud of
- communicating with internal and external stakeholders to manage and resolve all queries through to full resolution
- maintain all appropriate records to ensure the efficient running of the operations
- complete job files, obtaining any missing information
- with just over 1,300 employees, we know that our people are at the crux of what we do which is why we are focussed on, and committed to, finding and retaining good people
- support paperwork for supervisors / management as required
- we are excited to be looking for a capable and enthusiastic Operations & Engineering Administrator to join our team to play an integral and important part in our established and expanding business at the Port of Dundee
- general administration duties including but not limited to basic filing / telephone / radio / email communications for the office
- general administration duties as required
- prepare and provide all necessary documentation/reports for customers, management, agents, and other departments within the Group
- this role will report into our Deputy Port Manager and will involve you providing a full and efficient administrative support service whilst becoming our ‘go-to person’ for the Operations and Engineering teams
- communicate effectively with all other departments and external stakeholders.. Maintain good relations with existing customers
- flexibility to assist in other operational areas if and when required at the Port or across the Group
- from time to time you may be required to assist in other operational areas of the Port therefore you will have a flexible approach to your working day
- as a highly organised Operations and Logistics Administrator in a very busy, dynamic Terminal, you will be preparing and providing all necessary documentation/reports for customers, management, agents, and other departments within the Group
- required Criteria
- what you will need
- professional skills you’ll need for this job opportunity
Requirements
- you will have demonstrated experience in a similar administrator role, ideally in the transport, logistics or port industries
- you will also be highly organised, efficient and have a good attention to detail
- the ability to confidently manage a busy and varied workload whilst meeting set deadlines
Show more +4 - excellent planning and communication skills
- A good working knowledge of finance systems and procedures would also be advantageous
- full UK driving license
- you will have excellent communication skills with stakeholders and customers, working to tight deadlines accurately and effectively
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