CHARALLE RECRUITMENT

Responsibility

• to undertake any other ad hoc tasks as directed by the Head of Department
• liaising with other teams and offices to manage requests and queries
• archiving records and assisting with the document destruction process
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• printing of contracts and letters pertaining to the sale or purchase of a property
• any other duties as reasonably required by the Fee Earners or Team Leader, or a person of an appropriate seniority
• process all incoming and outgoing mail
• maintaining internal records, ensuring information is correct and up to date
• ad hoc support, such as arranging couriers, processing expenses
• plan and book travel for Lawyer/s when required
• to undertake any specific training to improve or enhance skill base as requested
• monitoring and ordering of stationery supplies
• produce and mail out client invoices
• to manage the electronic filing of documents internally and with the court
• able to deal with and respond to some correspondence in the absence of Lawyer on annual leave
• ensuring files are maintained accurately and filing kept 100% up to date
• to accurately maintain and update data in the practice management system relating to client and contact information and marketing activity and preferences
• assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system
• to conduct administration such as typing dictation work, billing, photocopying, preparing bundles, processing expenses

Requirements

• previous experience in a similar role preferably within a professional services environment
• excellent organisational, interpersonal and communication skills
• ability to deal effectively and discreetly with sensitive and confidential information, recognising and respecting its confidential nature
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• ability to manage multiple tasks simultaneously, solve problems, manage, and meet the deadlines
• excellent attention to detail, with the ability to produce high quality work quickly
• ability to work as part of a team
• ability to relate well to a range of people in different situations

Earnings for position legal secretary

Responsibility

• complete New Client/Matter Forms, ensuring NHS Resolution and Member Client Code spreadsheets are updated
• E- Filing, Scanning and printing documents
• provide secretarial and administrative assistance including comprehensive support as required for individual projects to the Partners, Directors, Managers and wider team
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• updating business development activity on MS Dynamics , ensuring that all information is accurate
• preparing Audit documents
• travel and hotel bookings for the team as required
• arranging IIC & GRT checks
• taking minutes of meetings
• prepare daily Legal Admin rota, allocating instructions and tasks to Admin Team members
• performing front of house duties as required, greeting clients and visitors, preparing refreshments where appropriate and assisting with any client requirements such as photocopying, scanning etc
• scanning the departments letters of engagements and money laundering documents and uploading them onto CEAP
• billing and provisioning for partners, directors and managers monthly, as required
• preparing partner expenses as required
• monitoring missing time posting for the team
• assist in the provision of front of house cover as required
• preparing WIP reports as required

Requirements

• experience working in a similar role
• excellent communications skills and strong team working ability
• experience of assisting on BD matters and on the preparation of pitch and other marketing documents
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• ability to remain discreet working with confidential matters
• ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
• experience with diary and travel management
• possess flexibility and adaptability to manage changing work requirements and varying volumes of work

Earnings for position administrator

Responsibility

• supporting and assisting line managers with probation paperwork/interviews
• providing administrative support for ER processes/meetings
• being the first point of contact for students
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• creating, running and producing weekly, monthly or annual reports as required including data analysis
• supporting employee wellbeing through return-to-work processes
• administering line manager changes within the team and on HR systems
• administering the leavers process including leaver forms, arranging of exit interviews and conducting interviews with red/blue grade employees
• conducting employee life cycle activities such as maternity or paternity meetings/related paperwork
• supporting, were required, the student recruitment process alongside the early years career team
• supporting line managers with student joiners/queries
• general administration activities
• working alongside the advisory group to keep them up to date with tasks, activities and information
• liaising with the team regarding new starters/other related paperwork
• liaise with payroll staff on simple pay queries and sickness deductions
• research and ad-hoc project work

Requirements

• strong interpersonal skills
• excellent written and verbal communication skills
• strong organisational skills and the ability to prioritise effectively
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• strong attention to detail in written and numeric tasks
• previous experience of working in a team
• previous experience of working in a professional office environment
• professional appearance
• interested in progressing career in HR, e.g. studying for HRCP or CIPD
• previous experience in an HR or HR-related working environment would be advantageous

Earnings for position hr administrator

Responsibility

• to assist with other duties which may be required by the payroll controller or manager
• assisting with the running of monthly payrolls, in particular keying monthly change
• answering queries as arising by phone and E-mail

Requirements

• in-house payroll experience
• methodical, organised, and accurate
• good communication skills, both verbal & written
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• excellent team player
• payroll: 1 year
• crawley: reliably commute or plan to relocate before starting work

Earnings for position payroll administrator

Responsibility

• assisting with the production of monthly management accounts and draft commentary
• responsible for income recognition calculations for WIP/AROC on a monthly basis
• production of balance sheet account reconciliations
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• reconciliation of all control accounts on a regular basis
• reconciliation of inter-company accounts on a monthly basis
• provide cover for monthly inter-company invoicing
• assist with the production of the firm’s annual budget and forecasts
• maintain and update all of the firm’s budget models
• produce monthly expenditure and head count reports for budget holders
• assist with the preparation of weekly and monthly cash flow reports
• produce variance analysis of cash flows
• detailed variance analysis of people related costs including reporting on resource deployment within the firm to cover Members, Employees, Contractors, Outsourced Resource and Temporary Resource, and reconciling the same to HR system records
• assist the Financial Controller with the production of all statutory accounts
• responsibility for the preparation of all Balance Sheet supporting schedules

Earnings for position management accountant