BRAMPTON RECRUITMENT

Responsibility

• provide day-to-day support including administration tasks for colleagues working on site
• to produce support the allocations advisor
• answer incoming calls from Clients and deal with queries
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• supporting the Commercial Director in PA duties including diary management, travel arrangements, managing emails, and minute-taking where required
• ensuring all asset information is updated accurately in the CAFM system
• supporting other team members with any ad hoc administration tasks
• contact Clients and Customers to arrange surveys
• answering all calls directed to the Commercial Director and answering where possible and passing messages on where needed
• assist with new and older properties and onboarding and offloading these as directed
• create timetables to manage survey appointments and planning of the Surveyor Teams workload
• arranging travel including Accommodation, flights, car rental, etc
• coordination of third-party maintenance planners and any changes to be amended within specified time scales
• assist with the daily running of the office
• managing the Directors' email inboxes as well as their own
• manage enquiries
• checking bills and validating charges
• providing EA assistance to the Project Director as and when needed
• liaise with the procurement team to set up new suppliers
• general utility support for key clients
• produce Client reports
• the PA Administrator will be a proactive problem solver and having a high level of attention to detail is imperative for both parts of this role
• working in the FM team assisting with the planning and coordination of all activity regarding admin and service contracts across the portfolio of commercial and residential property
• as the Contracts administrator, they will be reporting to the Team Leader of the department, and they will be responsible for assisting in the preparation of Contracts and supporting documents in accordance with the business's policies
• liaising with clients, suppliers, sub-contractors, and data analysts
• produce KPI reporting and chase and resolve issues impacting these
• all administration duties relating to the allocation of properties to new residents, organising paperwork, dealing with making appointments, and sending out paperwork
• assist with report writing
• manage group email account addressing CAFM changes or updates
• provide general clerical and admin support for the delivery team
• conduct regular auditing of system data
• support ad-hoc projects and produce client reports
• ensuring all supporting documents are correct and accurate prior to sending out
• scanning documents into the IT system

Requirements

• A good standard of education
• A strong administration background is essential
• experienced with CAFM systems - essential
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• GCSE or equiv in Maths & English at C grade or above
• proven experience working in an Administration role
• experience in a busy working environment
• have experience in using SAP, and Microsoft CRM desirable
• an advanced user of all Microsoft packages
• previous experience within lettings, housing, etc is desirable
• A meticulous individual who is highly detail orientated
• an understanding of debit and credit notes
• exceptional written and verbal communication is essential
• have strong analytical skills and possess high attention to detail
• proven experience working in a team
• strong communication skills and proven ability to communicate with key internal and external stakeholders
• experienced and confident in dealing with Clients and Customers on the telephone
• excellent communication skills - both verbally and in written form
• A self-driven, conscientious person who can work on their own initiative
• have a desire to provide admin support to a busy credit control team
• highly numerate
• confident in working in a busy and demanding office environment
• building Services experience - desirable
• must have good literacy and numeracy skills
• discretion in the handling of confidential information
• great communication skills
• able to organise and prioritise workloads
• ability to build relationships with key internal and external stakeholders
• excellent telephone/communication skills
• A team player with a can-do attitude
• able to multi-task in a busy working environment
• self-motivated and capable of prioritising their own workload
• ability to work in a highly demanding and pressurised environment
• enjoys problem solving
• excellent written and oral communication skills
• high attention to detail
• natural problem solver, critical thinker who is resourceful
• able to work accurately and confidently under pressure

Earnings for position administrator

Responsibility

• buying a category of products and services for the company
• as the Buyer, they will be responsible for arranging, approving, and monitoring shipments for the markets
• working with the Category Buyers and Directors to source, setup, compile and market new products and ranges
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• optimising stock levels and stock availability in line with agreed targets
• ensure import documents for all shipments is accurate and prepared on time
• maintain and manage product samples for range reviews, quality and usage tests, and production development
• managing new and existing suppliers' performance
• when preparing quotes for samples ensure the detail is correct and accurate
• supporting re-negotiations and cost-saving activities
• actively monitor and produce reports to ensure material pipeline meets SLA
• liaising closely with other departments within the business such as customer service, operations, and development
• identify and address any component supply issues and ensure resolved efficiently to ensure no delays are incurred in Production
• compile market research and competitor information in order to present competitor packs highlighting key issues with conclusions and recommended actions
• cross-train within other departments within Supply Chain i.e., the Despatch team
• produce and issue purchase orders
• liaise with other departments within the business to follow the product through from concept to market launch
• the Buyer will have a responsibility to make informed decisions on sourcing materials that are cost-efficient for the business
• as the Trainee Buyer you will develop an understanding of the products development and SPL buying process from sourcing products to approving artwork and packing to launch the items
• the Buyer will be an integral part of the Purchasing Team and the role will involve purchasing, forecasting, and most importantly building solid relationships with suppliers
• build excellent relationships with suppliers and be a key contact for day-to-day supplier issues
• continuously monitor supplier performance and liaise with suppliers to continuously improve the service, delivery, and quality of goods
• the Buyer must liaise with the Warehouse teams in the UK and Overseas to schedule and book containers. Checking the receipt of the stock delivered ensures no discrepancies or queries
• analyse product details, artwork and key marketing materials prior to launch to ensure accuracy and integrity
• interact with the samples to gain a better understanding of their specification/function and pros & cons to enable an informed decision on the range
• possibility of international travel to countries such as China, Europe, and India
• when new products are set up on the system ensure their details and pricing etc is accurate and up to date on the system
• keep up to date with suppliers ensuring the shipments are kept to the SLAs and ensuring any delays are accurate on the system and the information is updated
• purchasing of products daily from the supplier database
• as the Buyer, they will be analysing data to help forecast stock
• ensure compliance documents are up to date and any new product information is passed out to the relevant departments

Requirements

• A confident individual who is enthusiastic and has exceptional attention to detail
• the Buying role requires a confident and self-motivated individual who possesses personal judgment and initiative
• similar experience within a previous role in Buying and Supply Chain Coordination
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• experience working within a similar environment for a minimum of 1 year
• outstanding communications skills and the ability to work within a driven and focused team
• exceptional communication skills
• ideally Educated to degree level within Business Studies, Economics, or similar
• excellent communication and negotiation skills
• A good understanding of Microsoft Office especially Excel and PowerPoint
• 1 -2 years experience in a similar role
• strong IT skills - strong Excel skills
• self-motivated and highly organised with the ability to prioritise workload to deliver tasks in a timely manner
• confident using Microsoft packages i.e., Excel
• an analytical person who has the ability to plan and prioritse workload and projects to meet deadlines
• good computer skills including proficiency in Excel
• eager to learn and develop within their career
• excellent time management with the ability to organise and prioritise work to meet deadlines
• persuasive and personable individual
• experience in using Sage would be advantageous
• GCSE's minimum of English and Maths
• confident in building relationships via telephone and face to face
• commercially aware
• strong time management skills
• resilient in nature due to the fast-paced and high demands of the role
• strong communicator at all levels
• organized, with the ability to prioritize multiple projects while maintaining attention to detail and accurate work in a fast-paced and changing environment

Earnings for position buyer

Responsibility

• previous experience in a similar accounts assistant role
• experience using Sage 50 would be advantageous
• the ability to work well in a small team
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• answer the telephones for the business
• supporting the learning and development team with administrative duties
• process orders
• organising compliance training for employees
• build and develop approved supplier relationships through regular contact
• completing documentation and updating spreadsheets and employee records
• answering incoming calls
• contact 3rd party haulers
• updating training records
• check incoming client records, entering the information onto the system
• contact customers to update on orders
• other associated admin tasks
• filing sales invoices
• VAT returns
• providing cover for payroll when necessary during holidays/absences
• our client is an established manufacturing company based in the Stone area. They are seeking a part-time Accounts Administrator to join their small, friendly team, working 20 hours per week
• general filing
• bank reconciliations on occasions
• entering purchase invoices onto the system
• logging and registration of purchase invoices and processing onto software system
• daily bank reconciliations
• credit control – sending a monthly statement to customers, chasing up on payment by email or phone
• dealing with all Finance department post, filing

Requirements

• A friendly nature with a can-do attitude
• excellent interpersonal skills
• experience in updating training records
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• previous experience in a similar role
• experience in a similar purchase ledger / accounts payable role
• accurate literacy
• ability to work quickly and accurately to deadlines
• strong administration experience
• the ability to build up a rapport with customers, particularly for credit control purposes
• proficient IT skills
• great telephone manner to speak with suppliers
• A reliable individual who is an excellent communicator
• knowledge of Sage would be advantageous, but training is provided
• detail conscious in approach
• organised and confident with great attention to detail
• previous experience in an office-based role is advantageous but not essential
• ability to work on own initiative and as part of a team

Earnings for position part time administrator

Responsibility

• collection and reconciliation of customer receivable balances
• perform accounts receivable collection in accordance with credit and collection procedures
• you will also carry out associated administration including processing payments and sending out sales invoices and updating spreadsheets
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• review ageing schedules and maintain customer contact as to collection efforts
• prepare and record notes as to the result of customer contacts in a timely and precise manner
• review and update customer credit hold list
• research and correct invoices, statements and letters for bad bill to contact information
• support inter-co. sales staff on issues regarding credit holds, credit limits and payment terms
• you'll be joining a small team of 4 in the accounts department and will be assisting with chasing of outstanding money owed
• attend monthly credit meetings with sales team to discuss any issues arising
• escalation of any accounts to supervisor and sales in relation to late payments and possible bad debt
• posting of cash to ledger
• chasing debt for allocated number of customers
• raising credits and ad hoc invoices
• chasing of debt
• processing cash receipts when required
• proactively calling customers in advance of monies falling due to ensure that invoices have been received and authorised for payment

Requirements

• previous experience as a credit controller and strong customer service skills
• credit control experience
• ability to work in a robust open-plan environment
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• administrative skills
• previous experience in commercial credit and collections
• previous experience in credit control
• previous experience in credit control, collections, or strong customer service skills with an interest in moving into credit control
• excellent communication skills to liaise with all departments
• proficient in Microsoft E­­xcel­­
• experience using Xero / or willingness to learn
• problem-solving skills
• great communications skills
• exceptional verbal communication skills to develop and maintain strong customer relationships
• knowledge of Microsoft packages, particularly Word and Excel
• able to work in a fast-paced environment
• adaptable style and approach
• A positive attitude
• strong team player
• resilience and ability to overcome barriers
• fantastic organisational skills
• good awareness of deadlines
• flexible approach to working hours in order to get the job done
• excellent telephone manner and ability to build rapport quickly with customers over the phone and in person with their sales team

Earnings for position credit controller

Responsibility

• level 4 qualification in Management or equivalent
• min 3 years manufacturing experience as a supervisor
• strong people management skills
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• our client based in Stoke on Trent is seeking an experienced Production Supervisor to join their team
• to supervise the team, allocate work tasks
• responsible for managing and motivating team members
• ensure health & safety guidelines are adhered to at all times
• ensuring that workloads are managed, and output targets and quality targets are adhered to
• to organise and prepare the schedules
• setting team and individual objectives
• ensure materials are in place in preparation for production schedules
• ensure health & safety guidelines are adhered at all times
• carry out appraisals, disciplinary and performance management plans
• set objectives for the team
• implementing and managing continuous improvement processes
• responsible for the monitoring and reporting of KPI’s
• keeping production and planning records updated
• responsible for monitoring the quality and highlighting issues
• responsible for the monitoring and reporting of KPIs
• this role is a key position, managing the team to ensure production processes are adhered to and deliver the product as efficiently as possible whilst maintaining the Health and safety aspects

Requirements

• strong leadership skills with the ability to motivate and lead by example
• min 3 years of manufacturing experience as a supervisor
• minimum 3 years of previous experience managing a team within a manufacturing environment
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• excellent communication and interpersonal skills
• ability to meet deadlines
• strong levels of the organization
• well organised
• knowledge of basic HR legislation
• full, clean driving license
• full, Clean driving license

Earnings for position production supervisor