BIRKETTS LLP

Responsibility

• making appointments
• to prepare narratives and bills and keep billing files up to date
• accurately maintain and update client and other relevant contact details on the firm’s database
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• assist in maintaining compliant and accurate file management and office systems
• provide support to other secretaries within the team and provide cover as and when necessary
• to accurately maintain and update client and other relevant contact details on our client database
• process all forms including client questionnaires, money laundering form
• to process all forms including new client form, new matter form, money laundering form, training course booking forms etc
• file opening including checking and adhering to compliance requirements
• immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
• file management, document formatting and digital documentation downloads/uploads to the Home Office and internal filing systems
• process expense claims, payment requisition forms, returned advances
• accurately maintain and update client and other relevant contact details on our client database

Requirements

• audio Typing
• administrative Support
• diary Management
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• immigration
• legal Documents
• secretarial Support
• strong typing speed of at least 50 wpm
• excellent spelling and punctuation
• excellent written and verbal communications
• to immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
• ability to use discretion
• strong administration experience
• positive, enthusiastic and professional approach
• positive and enthusiastic approach to team work
• strong attention to detail, high level organisational skills and reliable
• self-motivated with an ability to use own initiative with a desire to learn
• good telephone manner
• adaptable and flexible
• A desire to share new processes to support the wider team
• self-motivated, ability to use initiative and provide pro-active support to fee-earners
• ability to pay attention to detail and check own work
• to respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages , passing them on to the relevant fee earners etc
• to proactively support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines
• reliable and well organised
• to provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested
• ability to remain calm and work under pressure to meet strict deadlines
• commitment to ongoing learning and development

Earnings for position legal secretary

Responsibility

• keeping the team leader up to date with any potential issues with a client's ability to settle bills or general dissatisfaction
• generating regular credit control reminder letters, emails and statements to clients
• producing and processing invoices and issuing to clients
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• keeping accurate and up to date records of all debt, ensuring that items are followed up and escalated to the central credit control officer at the appropriate point in time

Requirements

• to immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
• to respond to internal and external telephone enquiries, regarding invoices and finance, politely and professionally, logging information appropriately

Earnings for position finance administrator

Responsibility

• coordinate internal resources and third parties/vendors for the flawless execution of projects
• use appropriate verification techniques to manage changes in project scope, schedule and costs

Requirements

• IT Compliance
• ISO Procedures
• educated to degree level or substantial work experience at a level demonstrating graduate ability
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• thorough working knowledge of the SDLC models / Scrum methodology, IT systems and their direct implementation to projects
• solid technical background, with understanding or hands-on experience in software development and web technologies
• experience of M365 technologies
• leadership and management skills in leading technical personnel through the delivery of software development projects
• certification in SCRUM agile project management
• willingness to take charge and provide direction / leadership
• results orientated, willingness to commit to a direction and drive operations to completion
• ability to articulate a vision of transformation efforts and a sense of mission
• ability to break down complex problems and projects into manageable goals
• minimum 3 years’ relevant experience in Agile project management / business analysis within software development projects, or relevant combination of education and experience
• excellent communication skills, including experience of influencing outcomes, with interpersonal and negotiating skills

Responsibility

• accurately maintaining and updating client and other relevant contact details on the firm’s database
• assisting in maintaining compliant and accurate file management and office systems
• processing all forms including client questionnaires, money laundering form
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• the Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full time fee earners, a paralegal and Team Leader
• immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit

Requirements

• positive and professional approach
• attention to detail
• strong organisational skills
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• work efficiently and effectively under pressure and to deadlines
• self-motivated and reliable with an ability to use own initiative
• able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers

Responsibility

• making appointments
• to process all forms including new client form, new matter form, money laundering form, training course booking forms etc
• to prepare narratives and bills and keep billing files up to date

Requirements

• to immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit
• to respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages , passing them on to the relevant fee earners etc
• to proactively support other members of the team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines
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• to provide full support to all team member fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested