pa
9 the last 156 days, recently 2023-03-09
Responsibility
- diary management for Director and Team
- managing emails and complex diary management
- diary management
Show more +50 - coordinating travel arrangements for overseas and UK travel and preparing itineraries
- maintaining contacts and updating the company database
- complex diary management across multiple time zones
- supporting Office Co-ordinator
- organising meetings internal and external and providing regular document preparation
- maintaining project files
- email correspondence
- PA Responsibilities
- diary & Travel management
- supporting the timely delivery of reports and other documentation
- organising client project meetings
- monitoring incoming emails for the directors, including the mailbox for the Swiss University
- manage correspondence, including emails, letters and phone, draft responses
- liaising with clients on director's behalf
- daily communication with other PA in the business to ensure the continues smooth running of the business
- business Development support
- maintaining a to-do list for the directors and keeping it up to date
- compile expenses
- assisting with travel arrangements and bookings
- organise contract sign offs
- scheduling meetings and managing the directors' diaries in Outlook
- organise events lunches exhibitions and lectures
- updating contact database on Newforma
- booking meeting rooms and refreshments
- coordinating diaries
- maintaining filing and administrative systems within the office
- coordinating client events and dinners
- assisting in personal administration duties
- drafting and responding to correspondence on behalf of the directors
- liaise between the director and internal colleagues, wider project teams, clients and external contacts
- assisting Practice Manager with recruitment
- submission of expense claims
- proof reading texts and emails
- organising and other staff members travel both in UK and abroad
- research
- assistance and management of project-related and general tasks
- assist with personal and private administration
- travel arrangements - both national and international
- organising team lunches and dinners
- answering and directing calls where necessary
- logging directors' expenses on Rapport
- liaising with various industry bodies where the directors have a senior role
- assisting Finance Manager with Director's personal finances and property
- arranging domestic and international travel and accommodation for the directors and studio members
- general administration, typing, scanning, filing, photocopying, printing
- providing general administrative support to the wider office
- studio Support
- organising social events
- answering calls and taking messages for colleagues
- acting as gatekeeper, screening all calls and requests to directors
Requirements
- architecture
- diary Management
- minimum 3 years previous experience in a similar role
Show more +30 - experience in architecture and design would be an advantage
- good time management skills and ability to work to deadlines, both as part of a team and independently
- proven PA experience at Board level or similar
- other European languages
- experience in a PA role with an Architectural of creative environment
- excellent verbal and written communication skills
- A pro-active and flexible approach to working
- inDesign
- previous experience in a similar role
- professional and attention to detail essential
- excellent IT skills, including advance Microsoft packages
- high levels of initiative and motivation
- strategic, highly organized and pro-active
- excellent interpersonal and communication skills, both written and oral
- fast accurate touch typing a minimum of 60wpm
- an ability to manage multiple tasks and diaries with changing priorities and deadlines
- excellent communication skills both oral and written * Team player
- strong working knowledge of MS Office
- confident working with and speaking to people at all levels
- the ability to act with discretion at all times
- if you are an experienced PA looking for your next challenge working for a leading practice, please get in touch a.s.a.p
- ability to build strong professional relationships both internally and externally
- strong writing skills and close attention to detail in all work
- highly organised with excellent attention to detail
- A genuine interest in and enthusiasm for architecture, the arts and the wider world
- adobe InDesign skills
- german language skills are an advantage, but not a requirement
- if you are an experienced PA from the design or architecture sector and are interested in a 12 month fixed term contract, please submit your CV
- A leading AJ100 architecture practice is looking for a professional PA to join their team based in London
- if you have the above skillset and experience, please submit your CV
high salary - 27% higher than the average in this position
Earnings for position pa
pa - How much money do you make working at this position?
Average salary at company ADREM GROUP is 3233£.
The national average salary is 2400£.
1200 £
Lowest
Lowest
2350 £
Average
Average
3500 £
Highest
Highest
Salary in other companies in the position pa
No data