record and post supplier invoices to Sage Line 50 and Xero
reconcile supplier statements and solve invoice queries
manage and raise supplier payments for authorisation
reconcile all multicurrency payments/transfers from bank accounts and post to Sage and Xero
process and post personal and petty cash expenses across the team
process and post credit card statements and reconcile transactions against expenses
payroll administration - Manage payroll and pension data for submission to Payroll provider
Requirements
good working experience of Sage Line 50 and Xero accounting software
experience of sole financial responsibility for accounts
experience of working with multiple currencies
finance management: 2 years
operations manager
Language
english
Education
desired Practical EHS Management qualification
desired Bachelor’s degree in facilities management, building, Construction, Hospitality or another FM-related field
desired Master in Industry Related Field, FM, Business Administration or Construction
Responsibility
full FM Operational Performance of all Clients
full Operational & Service Delivery Responsibilities
P&L Performance – Achieve Group Budgets and Financial Targets for all clients contracts
drive and Implement Cost Saving Improvements across Group Operations
responsible for managing and providing FM Admin reports via netsuite and CAFM Systems
support and Lead the Growth ambitions -New Sales, Retention and Projects
enhance FM Manager Capability through the delivery of coaching, training, and support to managers performance
provide technical and managerial support to Reports and Business
Requirements
at least five years of leading and management experience working with corporate clients and leading IFM teams
strong analytical, organization and administration skills
experience in managing Financial Profit & Loss, Budgets for businesses>€5M
experience managing Vendors and supply chain optimisation to deliver bottom-line improvements
experienced Client Relationship Manager, operating at Senior Management Level
experience and Knowledge of working with Computer Facility Management Asset Software
experience leading multi-disciplined Technical & Non-Technical Teams, Soft and Hard Services Contracts in multiple Industry Sectors, Life Sciences, Education Technology, Manufacturing & Corporate Environments
facilities manager
Contract type
support the Head of Facilities Management with the selection, onboarding, and performance management of contractors and suppliers
source and evaluate quotes and tenders, submit recommendations, and ensure best value for money
manage on-site contractors, ensuring all works comply with health, safety, and quality standards
lead pre-start meetings, coordinate progress reviews, and complete post-work inspections
ensure full compliance with Construction Design and Management Regulations for applicable projects
Responsibility
fire safety
water hygiene and Legionella management
electrical testing and certification
mechanical systems servicing
conduct and record periodic Health & Safety inspections and risk assessments in partnership with the Global Protection Services Team
maintain and update safety documentation, method statements, and compliance certificates
promote a culture of proactive safety awareness and compliance across all locations
deliver both Planned Preventive Maintenance and Reactive Maintenance tasks within agreed timelines and service standards
Requirements
strong attention to detail with a commitment to maintaining high standards