administrator
9 the last 114 days, recently 2023-04-25
Responsibility
- inputting utility billing into our system. There are many different formats, industry specific language and workings
- to start with they will shadow the operator administrator to gain a full understanding of the role to enable holiday cover
- managing customer quotations, leads and opportunities
Show more +50 - investigate each live hire contract on a daily basis to assess if ongoing charges are to be applied
- invoicing new and existing hires - checking that information on system is correct and investigating any discrepancies prior to invoicing
- working with the Energy Procurement Manager, ensuring all customer meters and sites are kept in a suitable contract
- assist the operator administrator with daily tasks
- creating quotations from design plans
- execute administrative aspects of strategic planning process and meetings, assuring all printed materials up to date
- carrying out specific checks on invoicing for billing errors
- invoicing Sales raised by GGR Unic team
- assistance with filing of records
- phoning or emailing utility suppliers with invoice queries
- managing SAP CRM System to keep it up to date
- extend all live hire for the appropriate period each day working from reports generated within the hire software
- liaising with Accounts Department to check whether proforma payments are required for extended hires
- source and recruit new operators and agencies to work
- liaising with Contract Managers of existing and new quotations
- coordinates meetings and ancillary arrangements
- dealing with debt or late payment reminders through calls and emails
- manages administrative details for office including phones, office equipment, supplies, and files
- working on tasks to support service delivery to our customers as may be required
- liaising with operator agencies on a regular basis to source personnel for hires
- taking telephone calls from customers and ASMs
- update and amend any VAT codes in line with Domestic Reverse Charge to produce accurate invoices for clients
- to run a report daily to check that all current Purchase Orders are being invoiced
- source and recruit new operators and agencies to work with GGR
- co-ordinate and expedite placement of call off purchase order/sales order to ensure products are delivered on time
- assess offhire dates and times to generate final costs for each hire
- communicating with customers to obtain information as relevant to the task or service delivery
- to deal with Customer's invoicing queries, liaising with the relevant Technical Advisor where necessary. Raise credit notes as required
- send booking details to operators for the hire they are allocated to
- ordering and distribution of staff uniform
- approving and reconciling operator invoices
- alter purchase delivery schedules
- assess any fuel usage and apply charges where required
- provides support to CTO, HR and Facilities including maintaining calendars, coordinating external and internal meetings, preparation of correspondence and reports, and maintaining all records
- monitor and arrange any necessary training for operators
- proactively manage stock levels and supply chain processes to maximise product availability
- items that may be required for vending and general work practices
- assess any labour element on each project to generate correct costs based on timesheets received
- invoicing Engineering Visits
- work closely with the hire desk to ensure all live hires are allocated for the correct duration and any amendments during the hire are captured and recorded accurately
- checking, approving and reconciling operator invoices/time sheets
- establishes office procedures and controls expenses related to office activities
- responsible of managing orders/quotations for potential changes and feedback customers
- invoicing service works for customer own machines
- assisting with incoming and outgoing phone calls and customer enquiries
- responsible of communication through the supply chain team
- assists senior staff members with reports, projects, and travel arrangements as needed
- cross reference pricing against the Customer Purchase Order and seek written agreement where required for additional costs to be applied / obtain a replacement document to be used for ongoing charges
- to monitor dates covered by Purchase Orders, contact customers to check whether extended hires are covered by the order and to agree additional costs where necessary
- invoicing missing and damaged
Requirements
- prior experience of office management
- invoice Experience
- have good communication skills for dealing with customers, suppliers, and other team members
Show more +24 - good interpersonal skills and the ability to work independently and take initiative
- knowledge of energy markets and contracts
- reliable and friendly and happy to work in a small team and self-motivated
- administration Experience
- be self-motivated and able to work autonomously
- excellent attention to detail
- background in analysis or working with data
- excellent verbal and written communication skills
- experience in a similar role
- previous admin experience
- have excellent communication skills for dealing with customers, contractors, other team members and other team members
- high attention to detail and happy to suggest improvements
- outstanding attention to detail
- well-presented and professional
- ability to work as an individual and a team
- ability to manage multiple priorities
- very good written and verbal communication skills
- happy to travel occasionally
- strong communication skills
- excellent time management and organisational skills are a must for arranging tasks within a short timeframe
- attention to detail
- professional and confident telephone manner
- confident making outbound calls
- have a strong mathematical and analytical skillset for reporting
high salary - 5% higher than the average in this position
Earnings for position administrator
administrator - How much money do you make working at this position?
Average salary at company PLANET RECRUITMENT SERVICES is 2105£.
The national average salary is 1900£.
1000 £
Lowest
Lowest
2400 £
Average
Average
3800 £
Highest
Highest
Salary in other companies in the position administrator
| TROOLI | 25000 £ | 8308 £ 25000 £ |
| INVESTIGO | 13208 £ | 8308 £ 25000 £ |
| YOLK RECRUITMENT | 12780 £ | 8308 £ 25000 £ |
| SQUARE ONE PHARMA RESOURCES | 11800 £ | 8308 £ 25000 £ |
| KM EDUCATION RECRUITMENT | 11583 £ | 8308 £ 25000 £ |
| PEOPLEWORKS | 9000 £ | 8308 £ 25000 £ |
| EAMES CONSULTING | 9000 £ | 8308 £ 25000 £ |
| DAVANTI SOLUTIONS | 9000 £ | 8308 £ 25000 £ |
| GREENWICH & BEXLEY COMMUNITY HOSPICE | 8771 £ | 8308 £ 25000 £ |
| CHISHOLM HUNTER HOLDINGS | 8308 £ | 8308 £ 25000 £ |