MAZE RECRUITMENT SERVICES

Responsibility

• providing support to the Fee Earners
• working in a busy Property department and providing support to the Fee Earners
• reporting directly to the Partner, providing secretarial and admin support
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• carrying out a secretarial role to support the Partner and Fee Earners
• digital Dictation using BigHand digital dictation system
• working in a busy Commercial Property department and providing support to Fee Earners
• general secretarial/administrative support to the Commercial Property Department
• having direct client contact via telephone, email and face-to-face
• copy type work using digital dictation system
• preparation of instructions regarding various office procedures, e.g. bill preparation in Proclaim and Land Registry Direct
• creating and maintaining the firm’s bank of property precedents
• copy typing using the BigHand digital dictation system
• preparation of instructions regarding various office procedures, e.g. bill preparation in SOS and Land Registry Direct
• audio typing letters, general correspondence, legal documents and court forms as requested by the Solicitors
• proclaim case manager system and Microsoft Word or other applications, as applicable
• typing lengthy documents using in-house style and format/amend as appropriate using track changes, cross referencing and including a table of contents
• table formatting
• assist with care proceedings in the absence of the Care Secretaries
• creating new files in their case management system with full and accurate data
• dealing with contracts, drafting, building contract amendments, warranties, leases, agreements, licences to assign, rent deposit deeds, bonds and guarantees
• completing C100, C1A, all the divorce petitions and relevant forms, ancillary relief applications, non- molestation forms and complete statements
• licences to assign, rent deposit deeds as well landlord and tenant documentation
• prepare correspondence, documents and enclosures as applicable ready for signature and checking
• dealing with TR1, AP1, SIM, DL and CON28B forms – also CPSE1 and 3 enquiries
• applying house styles to documents
• responsible for the administration of Land Registry Direct, e.g. setting up new users managing user accounts
• conducting conflict checks and opening new files both on the Case Management System and the relevant paper files
• typing bills
• dealing with contracts, drafting, building contract amendments
• comparing documents when required
• modifying house styles to accommodate client's needs
• proof-read all documentation and make any amendments before being handed to the Family Solicitor
• opening files and responsible for all file closures and relevant procedures
• extensive client liaison -dealing with clients, internal staff and other contacts
• creating new clients and information in the database with full and accurate data
• track changes - prepare correspondence, documents and enclosures as applicable
• extensive client liaison - dealing with general queries via the telephone on behalf of the Solicitors, taking accurate telephone messages and where possible acting thereon
• ensure all information on the database is completed and accurate
• multitasking and prioritising daily workload
• completion of conflict and new client/matter opening requests
• maintain the in-house database in line with the company’s procedures and the Data Protection Act
• typing transcripts
• preparation of Court documents including Court Bundles for Solicitors and Counsel
• providing efficient and effective secretarial support to ensure the smooth running of the Commercial Property department
• type lengthy documents using Big Hand - House style and format/amend as appropriate using track changes cross-referencing and include a table of contents
• developing an understanding of all requirements for onboarding new clients and maintaining information for existing clients
• ensuring that all data is accurate and up to date at all times
• hyperlinking and cross-referencing of documents
• providing efficient and effective secretarial support to ensure a smooth running of the Commercial Property department
• digital dictation - typing correspondence and documents - TR1, AP1, SIM, DL and CON28B forms – also CPSE1 and 3 enquiries, leases, collateral warranties, agreement for leases
• working in a busy team environment and on initiative
• proofreading documentation
• deal with Searches, Land Registry, SDLT returns and completing AP1s
• PDF work
• digital dictation - typing correspondence and documents - TR1, AP1, SIM, DL and CON28B forms - also CPSE1 and 3 enquiries, leases, collateral warranties, agreement for leases,licences to assign, rent deposit deeds as well landlord and tenant documentation
• working in a busy team environment and on own initiative
• working under pressure to meet tight deadlines
• diary management - booking meeting rooms, arranging appointments
• use the Land Registry Portal to obtain OCE, lodge OS1s and SIM searches etc
• ensure that all typed work is accurate and proof-read before being handed to the fee earner
• dealing with telephone enquiries from clients and third parties and taking relevant messages
• billing - recording undertakings
• where necessary, ensure Deeds are stored appropriately
• ensuring that all data is accurate and up to date at all time

Requirements

• conveyancing
• commercial Real Estate
• legal Secretary
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• secretary
• real Estate
• commercial Property
• legal Assistant
• team Assistant
• residential Conveyancing
• family Legal Secretary: 1 year
• legal Secretary or Assistant: 1 year
• legal Secretary or Legal Assistant: 1 year
• legal Secretary: 1 year
• or any other legal secretary: 1 year
• commercial Property of Conveyancing: 1 year
• conveyancing or Commercial Property: 1 year
• legal Secretary or Team Assistant: 1 year
• track Changes, numbering and formatting: 1 year
• commercial Property or Residential: 1 year

Earnings for position legal secretary

Current offers for the position:

Responsibility

• assist the team and property support team with Companies House and Land Registry registrations / requisitions when needed
• carrying out a conveyancing dutites to support the Fee Earners
• updating solicitors and/or partners in the team on the progression of all matters regularly
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• drafting and amending relevant documents, i.e. Contracts, Transfer Deeds
• assisting fee earners with completions, including completion day checks, priority searches, statements and slips for transfer of monies
• general correspondence, legal documents and court forms as requested by the two Solicitors Preparation of reports
• providing Paralegal support to the team
• dealing with Wills, general legal correspondence and assisting with the administration of Estates
• undertaking various searches for each property and checking the results of the searches for any adverse information
• responsible for submitting applications on the Online Land Registry Portal Completing AP’1’s, preparing SDLT forms, TR1’s, DS1’s, RX’1 and UN1’s
• proof-read all documentation and make any amendments before being handed to the Solicitor
• ordering searches and reviewing search results
• deal with Land Registry applications and bankruptcy searches
• checking ID’s
• assist fee earners in the management and prompt submission of matter progress reports to Clients where required
• diary Management
• preparing and collating documents for title packs and reports on title
• extensive liaison with clients, other contacts and internal staff - via telephone and email
• ensure all information on the database is completed and accurate
• assisting a solicitor with caseloads of residential property - Sales, Purchases, re-mortgages, Auctions, New leases, New builds, transfers of equity, Buy to Let, Help to buy, Stair casing from instruction by the client to completion
• responsible for checking Search results and Mortgage Offers
• prompt administration of files such as opening and closing, billing, recording undertakings, archiving
• ensure that all typed work is accurate and proof-read before being handed to the fee earner
• be actively involved in assisting fee earners with redemptions, including preparing release documents, liaising with the client to obtain redemption statements, preparing the completion slips, and liaising with the Borrower’s solicitor
• preparation of documents, including Court Bundles for Solicitors and Counsel
• preparing engrossments for contracts and transfers
• at all times, comply with client confidentiality
• diary management - ensure all appointments are diarised, and the Partner does not miss any dates deadlines or tasks
• diary management - ensure all appointments are diarised, and the Partner does not miss any dates and deadlines or tasks
• land Registry applications and bankruptcy searches
• work as part of a team
• responsible for closing, archiving and retrieval of files
• maintain a business diary detailing client appointments and critical dates
• work closely with fee earners in the setting up, uploading and management of portfolio checklists and schedules, as well as condition precedent schedules
• proof-read before being handed to the fee earner
• extensive client liaison - dealing with general queries via the telephone on behalf of the Solicitors, taking accurate telephone messages and, where possible, acting thereon
• having direct client contact via telephone, email and face to face
• having direct client contact, via telephone, email and face to face
• creating new clients and information in the database with full and accurate data, in line with the company’s file opening and entity creation procedures
• completing AP’1’s, stamp duty forms, SDLT forms, TR1’s and TA13’s
• prepare correspondence, documents , Bank standard security documents, completion undertakings and completion statements
• at all times comply with all relevant legislation and regulations as directed by the firm (e.g
• ensure all relevant documents and enclosures are attached to the correct file before posting
• maintain the in-house database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
• calculating SDLT payments and dealing with HMRC
• working under pressure to meet tight deadlines
• ensuring that requisite documents are signed on completion, i.e. legal charge, declaration of mortgagee , transfer deeds
• prepare correspondence, documents and enclosures as applicable ready for signature and ensure all relevant enclosures are attached to the main document ready for posting
• at all times, comply with all relevant legislation and regulations as directed by the firm (e.g
• attending to post-completion formalities, undertaking all registrations and dealing with any issues raised as a result
• extensive client liaison - communicate in a professional manner with clients, internal staff on the telephone and by email, relaying messages and providing assistance where possible
• client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.)
• ensuring departmental systems and firm-wide procedures are followed

Requirements

• banking
• conveyancing
• property
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• commercial Property
• conveyancing Assistant
• residential Conveyancing
• legal Assistant
• residential Property
• private client experience is preferred, but other areas would also be considered
• strong admin skills
• attention to detail
• calm under pressure
• organised
• articulate
• private Client Paralegal: 1 year
• conveyancing or: 1 year
• paralegal: 1 year
• or Paralegal: 1 year
• commercial Property: 1 year
• ability to work under pressure to set deadlines
• seeking a career in Private Client: 1 year
• willingness to work well as part of a busy, friendly team
• have an excellent telephone manner

Earnings for position paralegal

Current offers for the position:

Responsibility

• providing support to the Sales Director
• support the client care and welcome client teams
• preparing applications
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• reception duties, taking enquiries, passing on messages etc
• dealing with the day-to-day workload by providing exceptional and proactive administrative, and client focus support
• front of House reception duties, taking enquiries, passing on messages etc
• working closely with the team colleagues and managing the admin task requests to ensure all administration requests are actioned and completed
• researching companies
• typing documentation
• organise job advertisements
• efficient handling of hard copy post, labelling scanning, and uploading electronic documents to the file
• maintain and update all systems
• notifying teams of incoming post and DX
• organise advertisements
• emailshots and mailshots
• keep up to date with current events and news within the industry
• assist client care and teams in managing archiving requirements or releasing documents
• email shots and mailshots
• adding job descriptions to the website
• ensuring files sent for archiving or processed and marked accordingly on the in-house system
• adding names, job titles, direct line numbers and mobiles onto the database
• management of electronic documents sent from external parties ensuring documents are downloaded, organised and saved correctly within the in-house management system following business team guidelines
• liaising with external storage providers to send and receive files
• adding descriptions to the website
• provide exceptional service to both legal teams and their clients
• sourcing names by the telephone
• keeping staff up to date on the progress of a task , always communicating to manage expectations
• providing additional/cover support to the client welcome team - meeting and greeting clients, arranging meeting rooms, managing outgoing post and DX. This can also include banking, stationery, and basic facilities duties
• preparing Interview Confirmations
• complying with all company policy, system and house style requirements
• provide support to the team and manage all the admin
• undertake tasks and any other reasonable duties allocated to the role
• maintaining all work areas in a tidy and orderly manner

Requirements

• admin
• customer Services Advisor
• customer Services
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• junior Admin
• legal Assistant
• team Admin
• legal Admin
• PA or Secretary or an Administrator: 1 year
• working under pressure to meet tight deadlines: 1 year

Earnings for position administrator

Current offers for the position:

Responsibility

• ensure every customer is greeted in a friendly, positive and enthusiastic manner in an attempt to build rapport
• you will need to be organised and methodical in your approach to hit your targets
• ascertain applicants' needs, probing where necessary to ensure all data is acquired
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• responding to Rightmove and Zoopla enquiries
• qualify applicants, match them to suitable properties and organise viewings at the earliest opportunity
• responding to calls and emails in the office, building your own client list of tenants
• carry out viewings
• finding new landlord opportunities, this may involve knocking on doors to retrieve owners’ details and build up a relationship with them
• some administration duties – leaflet dropping
• undertaking viewings
• maintain full documentation of all applicants, their requirements and actions
• finding upsell opportunities to introduce financial and legal services
• ensure you have a positive and favourable impression of the company’s to meet their needs
• with the assistance of the branch manager, you will be expected to arrange your day to undertake tasks that will help you meet your target requirements
• you, under the guidance of your team, will be responsible for hitting your targets
• able to think outside the box to ensure that your target is met and contributing to the offices’ goals and objectives
• able to think outside the box
• deliver exceptional customer service at all times, the commission will be linked to customer reviews
• deliver exceptional customer service at all times
• managing administration records
• managing basic administration records
• property, Sales Negotiator, Lettings Negotiator, Property Manager, Estate Agents, Agency,Sales, Business Development, Telesales, Field Sales, Door to Door Sales, New Business,Cold calling, selling
• reference ID: SH - Trainee Lettings Negotiator - 10 Aug 23

Requirements

• sales: 1 year
• excellent customer service: 1 year
• lettings Negotiator: 1 year
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• lettings or Sales Negotiator: 1 year

Benefits

• company car

Earnings for position lettings negotiator

Current offers for the position:

Responsibility

• adhere to policies and procedures implemented by the company
• report to the Director regularly relating nursery operation and performance
• maintain and promote the brand of the company
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• deal with complaints
• responsible for admissions in line with the admissions procedure accurately and updating the nursery management software system as necessary
• deal with complaints , recording and responding within the set time frame and reporting to governing bodies and HeadOffice where warranted
• ensure daily registers and records of children in attendance are accurate
• assist with Head Office Quality Improvement Visits and Inspections and action all recommendations within the agreed time scale
• liaise with external agencies
• ensure ratios are in line with policy and staff rotas are financially astute
• responsible for Health and Safety across the company, ensuring relevant policies and Health and Safety at Work Regulations
• responsible for admissions in line with the admissions procedure accurately updating the nursery management software system as necessary
• ensure regular emergency evacuation drills are carried out, recorded, and evaluated
• ensuring security is maintained at all times, including the opening up and the losing of the nursery at the end of the day
• having keyholder responsibility, ensuring security is maintained at all times, including the opening up and the losing of the nursery at the end of the day
• oversee roles and responsibilities as required by legislative requirements and liaise with external agencies
• to administer or oversee first aid and medication, referring to further emergency assistance if required
• create and implement Self-Evaluation alongside allstaff members
• ensure regular emergency evacuation drills are carried out recorded, and evaluated
• ensure regular staff meeting stake place
• to undertake such duties as reasonably requested by the Director and to work flexibly on occasions that tasks arise which are not specifically covered in their job description
• submit documentation for payroll
• to manage the day-to-day activities of the setting ensuring a safe environment for children
• responsible for reviews and appraisals, training requirements of employees and organise internal/external appropriate training with prior financial approval of the Director
• completion of monthly financial performance reports for the Director
• maintain high standards of cleanliness and hygiene, overseeing kitchen documentation and practice to ensure food safety regulations as set out by the local environmental Health are adhered to, this may involve cooking in the absence of the chef
• liaise with child-care training providers and student mentors
• ensure invoices are processed on time and forwarded to parents

Requirements

• child Support
• office Manager
• manager
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• child Care Manager
• nursery Manager
• we will welcome your CV
• nursery Manager: 1 year
• deputy Nursery: 1 year
• if you are a natural leader with excellent time management and people skills with the ability to lead your team using your existing skills, experience, and passion for learning
• HOURS OF WORK: 7:30 am - 4:30 pm, Monday to Friday +Free Parking

Earnings for position nursery manager

Current offers for the position: