LIVERPOOL GUILD OF STUDENTS

Responsibility

• we are on the lookout for 2 Event Coordinators to join our Events team
• job Title: Events Coordinator
• we are especially interested in candidates from under-represented groups, and those who have experience working with diverse populations
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• responsible To: Production Manager
• we encourage applications from black and minority ethnic candidates, who are currently under-represented within the Guild
• deadline: 5pm Monday 31st July 2023
• the BAME Guaranteed Interview Scheme at Liverpool Guild of Students is committed to the principles of equality of opportunity
• interviews: 14th, 15th 16th August 2023
• we’re looking for 2 creative, forward thinking Events Coordinators who is always on trend with the with the latest must-attend events and our diverse student market to join the team
• are you passionate about events? Ready to deliver first-class events to University of Liverpool students?
• shaping the Guild’s events and activities programme, you will be on the ground to make sure our events run smoothly, as well as getting creative to curate an exciting calendar of activity from DJ sets in our bar spaces to a packed Welcome Week programme and exciting gigs in the Mountford Hall and all of the events in between
• therefore, we are taking positive action to address an under-representation within our organisation

Earnings for position events coordinator

Responsibility

• sole management of the SRO’s electronic diaries whilst supporting and anticipating their needs
• support the SRO team in the preparation of reports, presentations and papers to Guild and University meetings
• to make use of digital solutions or appropriate tools where necessary to improve effective work delivery and manage own workload
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• you will be responsible for the organisation, planning and management of a busy and varied daily workflow, scheduling meetings, assessing the priority of appointments and effective reallocation where appropriate, and arranging meetings both in person and virtually
• organise meetings, create agendas, take minutes, circulate papers and follow through on action points in a proactive, timely mannerThinking ahead to prepare briefings and de-briefs with Guild staff to ensure SROs are informed against the background of a complex workload in advance of key meetings
• sorting, distributing and responding to incoming enquiries in a timely and efficient manner. Making decisions on a variety of queries and responding to them as required. Ensuring responses are in line with Guild values and language
• undertake any other duties that may from time to time be reasonably requested
• supporting the delivery of effective communication and liaison with academic and administrative staff at all levels from Guild staff, University of Liverpool and external organisations locally, regionally and nationally
• making travel arrangements, booking accommodation and processing claims for expenses. Provide itineraries, and ensure all information and travel documents are in order
• provide general office administrative support as required to the Governance, HR and Finance departments. This may involve the ability to quickly adapt to new systems, processes and procedures

Requirements

• diary Management
• organisational Skills
• multi Tasking

Earnings for position admin assistant

Responsibility

• sole management of the SRO’s electronic diaries whilst supporting and anticipating their needs
• support the SRO team in the preparation of reports, presentations and papers to Guild and University meetings
• organise meetings, create agendas, take minutes, circulate papers and follow through on action points in a proactive, timely manner
  Show more +8
• to make use of digital solutions or appropriate tools where necessary to improve effective work delivery and manage own workload
• you will be responsible for the organisation, planning and management of a busy and varied daily workflow, scheduling meetings, assessing the priority of appointments and effective reallocation where appropriate, and arranging meetings both in person and virtually
• thinking ahead to prepare briefings and de-briefs with Guild staff to ensure SROs are informed against the background of a complex workload in advance of key meetings
• sorting, distributing and responding to incoming enquiries in a timely and efficient manner. Making decisions on a variety of queries and responding to them as required. Ensuring responses are in line with Guild values and language
• undertake any other duties that may from time to time be reasonably requested
• other duties as required
• supporting the delivery of effective communication and liaison with academic and administrative staff at all levels from Guild staff, University of Liverpool and external organisations locally, regionally and nationally
• making travel arrangements, booking accommodation and processing claims for expenses. Provide itineraries, and ensure all information and travel documents are in order

Requirements

• experience of office administration
• experience of diary management
• experience of servicing meetings including minute taking
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• ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances
• ability to multi-task
• ability to think ahead and anticipate needs before they arise
• keen attention to detail
• demonstrable experience in an administration/PA role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts
• strong communication skills
• A proactive approach to problem solving whilst making considered decisions
• ability to work successfully as part of a team
• willingness to learn and to develop skills

Requirements

• janitorial: 1 year

Requirements

• job Type: Full-time