IVY RESOURCE GROUP

Responsibility

• cheltenham
• stroud
• full time, Permanent
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• salary up to £35,000 per annum
• salary from £30,000 per annum
• VAT Returns
• credit control
• management of the sales ledger
• budget management / analysis
• processing invoices and credit notes onto the accounts system
• ensure purchase orders are used and accurately project costed
• bank reconciliations
• purchase ledger
• management of the purchase ledger
• raising customer invoices & credit notes
• preparing payment lists
• creating accounts for new customers in Xero
• preparation of Books to trial balance level
• process payroll
• reconciliation of purchase orders, delivery notes and purchase invoices
• reconciling payments & taking payments via the virtual terminal
• liaising with suppliers and customers
• input all purchase and sales invoices
• scanning and Processing invoices and receipts from Dext to Xero
• management accounts
• issue and process invoices using a combination of systems
• processing client records on Xero
• liaising with sales and purchasing departments
• reconciling banking and monitor cashflow
• banking cash takings
• allocate purchase and sales ledger cash
• double entry bookkeeping
• payment allocation
• processing supplier invoices & creating BACS files for payments
• matching daily cash and bank takings to till system
• prepare sale invoices
• bank account reconciliations
• payroll
• speak to HMRC as required
• reviewing client Xero ledgers
• processing of customer payments and refunds
• creating profiles & charge codes for new Clients, for internal use
• managing staff timesheets and expenses
• complete the bank reconciliation
• client facing
• VAT returns
• preparation of VAT Returns
• payroll management & enrol new staff onto Deputy / terminate for P45
• preparing monthly reports
• payroll using Xero
• assisting with Management Accounts and Year End Accounts
• maintain a tidy workspace
• responding to customer enquiries both on-line and on the phone
• dealing with sales and purchase ledger queries in an effective and timely manner
• on boarding of new clients including compliance checks, due diligence and setting up software for use by clients
• assist and cover the Finance Director
• maintaining confidentiality of the business finances in a small team
• processing weekly and monthly payroll records to include pension returns
• review, suggest and implement improvements
• providing an excellent service to our clients- you will be experienced in Xero and may need to provide training to others in the business
• general administration tasks
• comply with H&S policies
• regular communications with clients
• any other reasonable duties
• if you believe you are suitable for this position, please apply now

Earnings for position bookkeeper

Responsibility

• site Manager required for a start on 04.09.23 in Tooting, London
• site Manager required for an immediate start in Wantage, Oxfordshire
• assistant Site Manager required to start in Stroud, Gloucestershire
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• assisting the day to day running of the building site
• ensuring the site keeps to schedule and budget
• reading, interpreting and providing clear communication of construction drawings on site for layouts, material measurements etc
• coordination of outstanding companywide aftersales items once sites are nearing conclusion via online Clixifix system and site visits
• ensuring the health and safety is observed on site
• ensuring that the setting out is accurate, providing precise lines, levels and reference points on site
• arranging Sub Contractors to address aftersales matters
• effectively influencing the progress on sites and ensuring programme deadlines are met
• working closely with office aftersales coordinators and site project managers
• developing effective relationships and dealing with clients and subcontractors
• liaising with sales negotiators
• continually developing your knowledge in the industry, communicating and implementing best practice guidance to line managers and relevant staff
• attending and managing NHBC resolutions
• what is required for the position?
• maintain the Integrated Management System requirements, policies and procedures
• health & Safety general control and security
• tickets: Valid SMSTS, First Aid
• tickets: Valid CSCS Card, SMSTS, First Aid
• PPE: Hard hat, high vis, steel toe cap boots
• to undertake any other duties as necessary
• compliance with RAMS and H&S policy
• snagging, quality control and compliance with NHBC, specification and drawings
• home Tours and Key Handover
• working closely with all other team members to ensure that the Quality, Environmental and Health & Safety aspects of the work are adhered to during your project phase on site
• QA sign off coordination where required
• as built recording including photos, robust standard details, checking of drainage and levels
• visiting customers to understand any snagging concerns and to pick up positive reviews

Requirements

• first Aid at work, SMSTS
• professional certifications in construction management or related fields
• needs a strong understanding of RC Frame Construction
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• bachelor's degree in Civil Engineering, Construction Management, or related field or five years relevant experience
• previous experience with Autodesk construction
• proven experience as a Site Construction Manager or similar role, with a minimum of five years in managing construction projects
• must have 3 years' experience working as a Site Manager on other construction projects
• must have 3 years' experience working as an Assistant Site Manager on other construction projects
• capable of overseeing £2M worth of work
• must have experience in commercial refurbishment sector - suspended ceilings, partitioning, drylining etc
• must have 3 years' experience working as a Site Manager on other construction projects. Roofing background also required
• must have a valid SMSTS
• in-depth knowledge of construction processes, methods, and best practices
• actual duties and requirements may vary based on specific projects and company needs
• must have landscape/groundwork and construction experience
• knowledge and awareness of health & safety, CDM and environmental legislation
• experience working on a busy building site as a assistant site manager
• strong understanding of safety regulations and best practices in construction
• strong background in one of the core skillsets Joinery /electrical plumbing
• must have good housing experience
• excellent leadership and communication skills, with the ability to lead a diverse team effectively
• experience on High Spec Finishes
• proficiency in project management tools and software
• you will hold a recognised qualification, preferably in Construction Management or related subject
• demonstrated ability to manage multiple projects simultaneously and prioritize tasks accordingly
• fully conversant with specifications/drawings, Bills of Quantities, CDM regulations and all relevant Health & Safety legislation
• strong problem-solving and decision-making abilities
• good technical knowledge and experience of internal trades
• familiarity with local building codes, permits, and regulations
• ability to mobilise, manage and co-ordinate subcontractors in conjunction with Contracts Manager
• ability to work on own initiative
• experience in running and recording effective meetings with internal and external project teams
• references: Must be able to provide 2 recent work references
• type of project: Earthworks
• good commercial and contractual awareness
• experience in presenting to clients and professional teams and maintaining and developing client relationships

Benefits

• company car
• fuel card

Earnings for position site manager

Responsibility

• gloucester
• full time, Permanent
• salary up to £30,000 per annum
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• answer incoming customer/supplier phone calls and emails
• handling customer enquiries over the telephone and via email
• supporting the sales team with a wide range of administrative tasks
• ensure customer information is up to date on Sage and the CRM system
• processing all sales orders, attending internal handovers where required
• entering quotes
• processing of customer quotes/supplier orders in a timely manner
• processing sales orders
• help manage the switchboard and fielding telephone calls, when other staff are otherwise occupied
• take part in product training and keep up to date with new products
• raise POs from the sales orders, send to suppliers and upload order acknowledgements
• dealing with customer enquiries in a professional manner
• reviewing and processing supplier purchase invoices
• support the external Area Sales Managers with administrative tasks
• creating proposals
• purchasing orders
• maintaining customer and supplier information
• supporting the commercial team with presentations, costings, market data analysis and research
• help maintain all product/ pricing information on central material resource planning system
• carry out general administration duties related to a busy sales department
• working with sales team where necessary to assist work flow
• working with Sage 200
• generating and maintaining sales, purchasing and stock reports
• compiling reports
• liaising between customers and production to discuss order progressing, prices, lead times etc
• process orders from a shared inbox, advising customer of any price discrepancy or stock issue and delivery date
• updating and managing CRM
• assist with general adhoc duties to aid the smooth running of the department and business
• responding to enquires which may include organising and sending samples
• support the accounts department with administrative accounts & sales duties
• process orders taken over the telephone, advising delivery dates and stock availability
• general administration tasks such as taking incoming phone calls
• maintaining and developing current customer relationships to grow sales and the business
• participate in Teams calls and meetings when required
• database inputting and maintenance to include costing sheet creation
• help answer customer queries for certain product ranges
• answer telephone queries from customers relating to price, stock levels or delivery issues
• follow-up quotes on the CRM system
• collate and communicate customer feedback
• minute taking and meeting / event organising
• help raise dispatch notes and arrange daily courier collections for certain products
• liaise with the Customer Service department when customer wishes to return goods
• attend customer meetings when appropriate to take notes and follow up action points
• accurately record and store meeting notes
• handling incoming and outgoing correspondence
• to process and manage customer orders ensuring that changes to orders or deliveries are adjusted correctly and/or issuing contract acknowledgment to customers
• help manage the social media platforms with the relevant training
• ensure customer pricing is up to date
• arranging of freight shipments
• ordering office supplies to include stock monitoring and ordering
• any other reasonable office tasks to ensure smooth running of the business

Earnings for position sales administrator

Responsibility

• general Labourer required for an immediate start in Epping from 03/10/2023
• general Labourer required for an immediate start in Brackley, Northamptonshire
• general Labourer required for an immediate start in Gloucester, Gloucestershire
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• 2x General Labourers required for an immediate start in Shiplake, Henley On Thames
• general Labourer required for a start on 18.09.23 in Edinburgh
• general Labourer required for an immediate start in Malvern, Worcestershire
• general Labourer required for an immediate start in Cheltenham, Gloucestershire
• general Labourer required for an immediate start in Moreton In Marsh, Gloucestershire
• general Labourer required for an immediate start in Longlevens, Gloucestershire
• general Labourer required for an immediate start in Worcester, Worcestershire
• 3x General Labourer required for an immediate start in Witney, Oxfordshire
• what is required for the position?
• tickets: CSCS Required
• tickets: CSCS card required
• tickets: No CSCS Card is Required
• ticket: CSCS Card Required
• tickets: CSCS Card is Required
• PPE: Hard hat, High Vis steel toe cap boots
• PPE: Hard hat, high vis, steel toe cap boots
• experience: Must have 2 years' experience working as a General Labourer on other construction projects
• references: Must be able to provide 2 recent work references
• keeping the site clean and tidy
• assisting the site manager
• ensuring the site in kept clean and tidy

Requirements

• tickets: No CSCS required

Earnings for position general labourer

Responsibility

• chasing and collecting debt via telephone calls, letters, and emails
• communicating with customers via telephone, letters and email to ensure payment of debt, both overdue and expected, on time
• managing the debt of a portfolio of customers
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• ensure current payment terms are up to date on the system
• allocation of Remittances
• checking with the insurance company and credit vetting company for limits on new and existing customer credit
• liaise with Customer Service for 'on hold' accounts
• running Monthly Statements
• develop and maintaining effective relationships with all customers
• managing customer account details ensuring they are up to date
• developing a B2B relationship with the customer
• manage debt within Credit Terms
• in addition, to collate supporting information for our own contra charges
• supplying Weekly Credit Limit Reports
• resolve queries with Customers & issue of credits or payment of outstanding balances
• ensure credits are raised promptly
• supplying monthly Aged Debtors updates
• escalating non-payment of overdue debt to solicitors
• sending copy documents on request
• releasing on-hold accounts following payment
• manage company credit insurance process in line with Credit Policies
• to ensure that deadline dates and payment dates are obtained from our builders and are added to the billing schedule
• taking and processing of payments
• weekly review report on outstanding queries to FD
• dealing with customers over the phone and email
• provide regular updates to Group Finance Director
• to request credit notes as required and agreed with the Commercial Manager or Heads of Commercial
• updating on hold list to relevant staff members
• remitting receipted payments from customers on the Ledger
• to work with the customer to achieve timely payment of debt and resolve any issues that cause it to be paid late
• communicating with area sales representatives & other departments to resolve queries
• raise court action where necessary
• facilitate customer debit notes
• to work with Commercial and Production to resolve any issues that would prevent invoices being raised or cause debt to be paid later than it should be
• handing of customer complaints by obtaining information and offering possible solutions
• to be the central point of contact to defend claims for contra charges from builders, referring to other departments as needed, ensuring all contra charges are logged and resolved
• to prepare cumulative spreadsheets where required and ensuring these are provided to Accounts Receivable to be sent with the invoices
• communicating hold/release of customer orders to sales teams
• raise Credit Notes for Customer Rebates
• opening customer accounts
• to prepare aged debt reports to be reviewed with wider commercial, operational and finance teams
• make decisions re credit limit increase requests received via customers or sales team up to my approval level
• supporting the purchase ledger and the associated tasks, e.g. input of invoices, payment runs, supplier statement reconciliations, etc
• to update our internal software in instances where work cannot be invoiced as standard, such as where detached garages are not built at the same time as the plot
• allocating payments, refunds daily
• expenses - Credit cards and cash expenses
• releasing pro-forma orders following payment of account
• to carry out additional tasks to support the business as required
• ensure SAP Receipts are posted each month end
• reconcile Petty Cash - monthly
• updating ledgers with on hold queries
• monthly timely reconciliation of sales ledger to accounting system
• to manage the customer retention accounts, ensuring this is always kept to a minimum by recommending to the Commercial Managers where retention caps would be appropriate, monitoring that caps are adhered to, and chasing retention balances falling due
• sending monthly report to the Accounts Manager, regarding unpaid invoices
• raise Ad-Hoc invoices and credit notes

Requirements

• strong written and verbal communication skills

Earnings for position credit controller