HUMFRYS & SYMONDS

Responsibility

• maintaining files and filing systems across the department
• assist other secretaries with workloads when necessary

Earnings for position legal secretary

Responsibility

• opening new files and preparing initial information for new clients
• maintaining files and filing systems
• liaising with clients in person and over the telephone, plus liaising with other professional services such as estate agents
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• assist other secretaries with workloads when necessary

Earnings for position legal secretary - conveyancing

Responsibility

• to undertake daily banking functions including bank reconciliations
• the processing of client and office accounting transactions including postings and cheque production
• the processing of client bills to include checking and posting
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• input and production of nominal cheque requests
• processing automatic and manual payment runs by BACS/TT and cheque
• the processing of bank transfers
• processing of travel and other expenses
• dealing with enquiries from fee earners and other staff members
• dealing with enquiries and payments from clients
• the administration and reconciliation of petty cash
• assisting with estate accounts from the private client department
• general administration duties, in assistance to the Office Manager
• main responsibilities include the provision of accurate and timely processing of financial transactions for the practice, by providing competent and effective cashiering duties, and assisting in ensuring our compliance with Solicitor’s Accounts Rules

Responsibility

• assist fee earners and Heads of Departments in line managing their teams • Ensure support staff have the IT and resources they need • Organise and support locum cover • Supervise stationery and consumables ordering • Supervise archive and file storage • Work with the Head of Finance on managing office expenditure • Oversee annual insurance renewals • Maintain the practice's website
• maintain the compliance calendar • Coordinate quality management to maintain accreditation standards • Work with the SRA and scheme accreditors • Safeguard the firm’s reputation by identifying and managing risk • Client data & privacy protection • Maintain and update policies and procedures • Lead on insurance renewal processes