FREEMANS EVENT PARTNERS

Responsibility

• manage the end-to-end planning process for all events
• managing all aspects of the Freemans Event Partners direct catering delivery at specific venues
• deliver catering services efficiently and within financial targets whilst maximising revenue and profit
  Show more +19
• leading the venue catering team, driving positive behaviours and a collaborative approach to business delivery
• ownership of stock management including ordering, wastage, holding levels, compliance and monthly stock taking for the venue
• ensuring all catering outlets and teams operate within all relevant legal / compliance requirements
• ensure the business ‘must stock’ and retail pricing parameters are followed at all times
• work with the Commercial Finance Partner to produce monthly reviews of the venue, reforecasting and accessing risks and opportunities
• completion of event sales declaration within 24hrs of each event
• make recommendations where possible regarding revenue opportunities and cost savings
• effectively plan, deliver and communicate all catering operations, finance and brand delivery at the venue ensuring client and business needs are met and exceeded
• with the catering outlets being the ‘front face’ of Freemans for both clients and consumers, you must ensure that the highest levels of professionalism and delivery are achieved consistently
• work with the Staffing Manager to develop a catering team for the venue
• supply Chain Management: Ensure the timely procurement of quality ingredients and manage relationships with suppliers; applying sustainable solutions where possible
• kitchen Planning and Design: Plan and design a kitchen layout to guarantee compliant and efficient meal production
• ensuring all customers receive a professional and quality service every time. Manage the service delivery of all catering outlets at the venue ensuring that all food, beverage, financial, compliance and customer service objectives are met
• manage the post event sign off process and provide the Commercial Finance Partner with the P&L data within 5 days of the event ending
• budget Management: Oversee the budget for workforce feeding, including cost control and financial reporting
• manage the maintenance of the outlets and annual compliance testing
• feedback and Continuous Improvement: Gather feedback from end users to continually improve the meal experience and address any dietary requirements
• take into consideration sustainable solutions and best practices to ensure we take responsibility for reducing our impact on the environment and support the companywide sustainability strategy
• menu Planning and Development: Collaborate with chefs and the F&B team to design nutritious and commercially viable menus tailored for client objectives

Requirements

• management: 1 year

Earnings for position catering manager

Responsibility

• stock Department
• processing of purchase invoices ensuring that they are 3-way matched to purchase orders where appropriate
• daily upkeep of the PDQ register, detailing activity by event
  Show more +31
• assist the stock department with recording all financial information relating to stock purchasing and movements with Sage Line 50
• update cost prices on SAGE
• provide purchase order KPI’s, raising any issues as they arise
• investigate any variances from the reconciliations back to source data, partnering with Divisions to resolve
• raise Purchase orders for all stock purchases
• regular supplier statement review, to enable up to date ledger positions
• using the PDQ income received to settle any associated event based sales invoices
• analyse large supplier invoices, to distribute to divisions
• upload payments to Lloyds Commercial Banking system
• fiscal
• daily posting and reconciliation of bank activities onto Sage 50, with month-end closing reconciliation
• timely Sage 50 cash book postings, ensuring that both the bank and
• processing any ad-hoc payments on the bank as and when required
• reconcile all invoices to delivery notes and PO
• ensuring that weekly payroll journals and payments are managed timely
• responsible for running the suggested payment runs for approval and communicating any rarities of note and sending out remittance advices once completed
• present the invoices correctly coded for authorisation
• managing Petty cash; signing cash out and reconciling monthly
• reconciling divisional takings and float accounts on a fortnightly basis
• processing PDQ payments on the bank, after all group debt has been settled
• provide support for departmental colleagues as required and any other duties that may be required from time to time for the smooth running of the business
• maintain the Purchase Order system
• ensure stock costs at events are reconciled within timely manner ensuring that Warehouse, Supplier and Client movements are all captured and recorded in the relevant manner
• chase suppliers ensuring invoices are received accurately and in a timely manner
• raising and reconciling Intercompany Debtors/Creditors and nominal ledgers monthly, including payment
• produce analysis for ad hoc requests as required by the Management Accountant
• reporting
• analyses of certify transactions for both the credit card and expenses for correct VAT and coding treatment, and uploading into Sage 50 as a journal, before payment
• ensure all spend on the company credit card is firstly approved, but subsequently all paperwork is retained for monthly submissions
• work with head office finance to enable to prompt payment of invoices
• review of expenses and credit cards VAT and policy treatment before uploading on Sage50, ready to process payment

Requirements

• proven work experience as a finance administrator or similar
• essential
• A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to the ledger, and reconciling accounts
  Show more +12
• competent in bank postings and reconciliations, and resolving of any issues arising
• fully ICT literate and competent in Excel to at least Intermediate level, with the ability to manipulate data from other sources
• SAGE knowledge preferred
• excellent planning and time management skills with ability to consistently meet exacting deadlines
• high level of numeracy and literacy
• organised thought process, good communication skills and ability to express financial information to non-financial colleagues
• organised thought process, good presentation skills and ability to express information clearly
• excellent planning and time management skills with ability to meet exacting deadlines
• demonstrate experience of working in a varied role, managing time efficiently to meet all deadlines and multi-task
• prepared to work weekends & long hours
• event knowledge
• good communication and interpersonal skills with the ability to build effective business and customer relationships

Responsibility

• liaise with the Catering Managers and Staffing Manager to ensure the efficient and effective forward planning of all aspects of events
• coordination and management of all operational activity within the Catering team including stock management and distribution, logistics and compliance
• ensuring efficient processes are in place and all procedures and practices are compliant with legislative and venue requirements
  Show more +20
• weekly reporting to Divisional Director, Head of Operations and Finance Partner, updating of departmental spend and progress
• over time ensure products are sourced via the Logistics Division
• develop and manage recruitment initiatives, policies, and processes
• manage staffing agency contracts, negotiating rates and ensuring compliance
• work to ensure ‘must stock’ ordering throughout the Catering operational delivery
• manage and coordinate the scheduled maintenance of all Catering vehicles and support equipment
• liaise with Head of Operations and Finance Partner to develop good understanding and accurate forecast of divisional staffing needs relating to skillsets, numbers, and cost
• manage the stock forecasting, ordering, storage, and delivery process complying with all relevant legislation at all times which will include liaising with the Catering Managers to establish their stock requirements
• monitor wellbeing and sickness absence for all event staff; identifying trends
• monitor and authorise weekly payroll submissions, validating payments and deductions ensuring accuracy
• monitor and manage the cost of operations developing best practice solutions and value for money. Regularly review suppliers in terms of performance, value, and compliance
• report to the Head of Catering on a monthly basis against agreed KPIs
• monitor and manage the performance of all staffing agencies and suppliers, ensuring they confirm to our standards and legal requirements, and consistently deliver quality and quantity required
• plan, book and coordinate all event logistical requirements including generator and equipment hire, crane operators/HGV drivers and site facilities in line with budgets
• manage and implement digital retail pricing updates
• attend all events to support and observe the staffing team, effect registration, identify training and development requirements, and ensure standards of uniform and employee welfare are being met
• oversee allocated budgets including casual labour, agency spend, uniform, recruitment, and accommodation, highlighting overspends at an early stage and making recommendations for efficiencies, savings, and cost effectiveness
• undertake regular visual checks and tests to ensure roadworthiness and compliance with company policy and legislative requirements, organising repairs / replacements as required and within budget
• any other duties that may be required from time to time for the smooth running of the business
• liaise with Health and Safety Officer, and Food Hygiene consultant, to ensure all procedures and practices comply with legislative requirements whilst remaining pragmatic to implement and ensure event personnel follow the procedures at all times

Earnings for position operations manager

Responsibility

• here at Freemans Event Partners, we are currently looking for an Assistant Account Manager to join our Concessions team
• this role will require the candidate to work weekends and stay away from home
• the main duties will include
  Show more +35
• work across a multitude of FMCG brands
• assist in compiling sub-contractor lists for all major events, identifying and recommending new providers as appropriate
• create and project manage brand plans for client approval and execution onsite at events
• oversee and manage small events
• working with the different divisions within the business to ensure alignment and brands plans are delivered
• freemans Event Partners are the leading provider of event and stadium public food and beverage in the UK, operating at over 400 events each year
• working with brands to achieve their objectives and ROI
• we are currently looking for an Account Manager to join our Concessions Team to plan, manage and oversee events within our busy calendar
• producing creative briefs, concepts and ideas in line with brand objectives and guidelines
• you will collaborate with internal stakeholders ensuring we deliver a first-class service for our clients, customers and events as well as maximising the profitability of the event and complying with legislative requirements
• producing and managing brand activations onsite at events, including build and breakdown
• assist with credit control as required, resolving issues with clients and sub-contractors to secure payment
• as an Assistant Account Manager, you will receive guidance from our Junior Account Managers and Account Managers to grow your understanding of the events industry and support your progression
• working with external agencies to produce POS and merchandise
• oversee the set-up of each allocated event, liaising with the client, sub-contractors, and suppliers as appropriate, ensuring all units and hire equipment are sited according to plan
• attending and presenting at brand meetings
• monitor all aspects of sub-contractor presentation and performance on event day , ensuring company operating standards, policies and procedures are adhered to, directing, and troubleshooting as required
• managing photography and videography briefs and execution on site at events
• ensure all activity, both front and back of house, complies with client policies, procedures, and safe systems of work for health and safety and food hygiene
• assist with the detailed and accurate planning for each event; ensure an appropriate variety of consumer offering; allocate, offer and secure sub-contractors; ensure all logistical, staffing, and health and safety requirements are considered and prepared for
• prepare budgets, raise purchase orders, invoices and responsibility of brand P&Ls
• oversee the post-event breakdown, ensuring the site is left clean and tidy; all equipment is returned; cash is reconciled and secured; client reports are completed and submitted
• ensure brand income is managed and within the budget requirements
• provide the Director with a detailed analysis post-event to include compilation and analysis of P&L, sub-contractor performance, efficiency, support equipment, problems encountered, and solutions implemented, suggestions for improvement
• do you have a passion for the events industry and looking to gain some operational experience? Or perhaps you have an event related degree and you are looking for a role where you can roll up your sleeves and get involved in managing and delivering events
• assist with credit control as required, resolving issues with sub-contractors, and obtaining payment
• ensure brand content is correct, implemented correctly and evidenced at key events
• general ad-hoc tasks to support the brand team
• collaborate with internal stakeholders to optimise group profitability and client/supplier satisfaction; Logistics to determine product listings/pricing for events and maximise sales through pre-event orders; Catering to allocate desired allocation; Marketing to implement brand placement and maximise consumer experience; Audit to ensure accurate recording and collection of takings
• you will have the opportunity to work at prestigious sporting and entertaining venues in the UK including Silverstone Circuit, Twickenham Stadium and many more
• responsible for operational set-up and breakdown of events including siting of outlets and generators. Set-up and management of dress, flowers, flags, marquees, fencing and seating areas
• ensure brands have support throughout the year with wrap up reviews, meetings and on-site presence
• undertake detailed and accurate planning for each event, including forecast P&L; ensure an appropriate variety of consumer offering; allocate, offer and secure sub-contractors; ensure all logistical, staffing, and health and safety requirements are considered and prepared for
• build brand relationships year on year to maximise growth
• provide comprehensive information packs to sub-contractors including anticipated attendance and logistical limitations, “must stock lists”, retail tariffs and passes

Benefits

• company car

Responsibility

• gloucester Rugby Club - Casual Bar Staff
• casual Bar Staff at Kingsholm Rugby Stadium - for the new season starting September
• we also have work openings at Twickenham Stadium, Formula 1, and other events/festivals over the summer period
  Show more +5
• due to the nature of the work ideally have experience working in hospitality
• freemans Event Partners are looking for hard-working, passionate, and energetic individuals to join us at Kingsholm as part of our bar team
• if you are an honest, trustworthy, hardworking individual who has great attention to detail, is methodical in your approach and takes pride in your work then please get in touch
• maintain a high standard of knowledge relating to your area of work and assist customers and clients where required
• you may also be required to assist with the setting up of catering units both pre/post-event

Requirements

• if you are a personal license holder and/or manager, please apply and let us know on your cover letter

Earnings for position bar staff