BOWER SEARCH

Responsibility

• this is a remote-first role
• provide high-level administrative support including, managing calendars, meetings, and correspondence
• act as a point of contact between executives, internal teams, and external stakeholders
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• coordinate and arrange travel itineraries, accommodation, and logistics
• our client is an early-stage tech startup dedicated to revolutionising online giving through their charitable crowdfunding platform
• draft, edit, and proofread documents, presentations, and communications
• they connect corporations with charities in a hyper-social way, fostering a collaborative ecosystem for impactful philanthropy
• ensure efficient operation of the executive office by managing workflows, prioritising, and handling inquiries
• manage the CEO's family office affairs, including personal appointments, family events, and household matters
• handle confidential and sensitive information related to the CEO's personal life with the utmost discretion
• the successful candidate should be London-based in order to be able to meet with the CEO at short notice when required and attend monthly meetings with the team. Otherwise, the successful candidate will work from home
• oversee family office operations, including managing household staff, family events, and property management
• we are searching for a dynamic and adaptable individual to provide comprehensive support to the CEO and leadership team. This is a hybrid role covering business and private elements
• assist in financial management related to personal accounts, budgeting, and expense tracking
• implement and maintain effective filing systems and document management
• they believe in the power of technology to reshape the landscape of charitable contributions and are on a mission to make a positive change in the world
• plan and organise business and private meetings, events, and gatherings

Requirements

• at least 5 years of proven experience as an EA supporting senior executives
• strong organisational and multitasking abilities
• excellent written and verbal communication skills
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• proficient in office software and communication tools
• discretion in handling confidential information
• experience in managing personal affairs or a family office

Earnings for position personal assistant

Responsibility

• assisting the Executive & Operations Assistant in the day-to-day running of the office as well as organising internal and external events
• assisting with IT support for the business, to ensure that helpdesk calls are kept low
• ensuring good system governance in line with policy
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• preparation of letters and other documents as requested
• assisting with printing, scanning, photocopying and binding for all team members
• ensuring all documentation being sent out is on brand and follows company policy
• ownership of all inboxes i.e. Documents, Info, PM Contracts etc
• liaising with reception to order lunches, couriers & taxis
• organise access/printer cards for new starters
• ad hoc administrative projects and tasks as requested
• ensuring all meeting room AV equipment is operational

Requirements

• experience in a PA or team PA role ideally in a professional environment
• exceptional organisational skills
• good understanding of IT, software and AV
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• demonstrated track record of handling confidential information
• knowledge of SharePoint is an advantage
• ability to work flexibly and autonomously
• good communication skills
• experience in diary management
• multitasking and time-management skills, with the ability to prioritise tasks
• discrete, professional and responsible
• knowledge of the Microsoft suite
• high attention to detail
• strong integrity and discretion is essential
• adobe PDF skills
• problem-solving skills and ‘nothing is too much trouble’ attitude
• professional approach and demeanour
• confidence to work independently
• flexibility to work as part of a cross-functional team
• forward-looking and commercial stakeholder management skills
• ability to work under pressure

Responsibility

• complex travel arrangements
• reports and document preparation, minute taking and overseeing company filing procedures
• the organisation of archived files and housekeeping of shared folders
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• expenses management, maintaining budgets, invoice archiving and liaising with the finance team to produce basic expenses and revenues reports
• greeting clients and visitors to the office and being the point of contact for the company
• extensive diary management to the founders of the Hedge Fund as well as an active gatekeeper to all communication, working across multiple time zones
• responsible for event management internally and externally for the business, from international conferences to internal team meetings
• liaising internally and externally with clients, service providers and the team including project management for administrative and office management ad hoc projects
• budgeting and payroll administration as well as invoice tracking and follow-ups as required

Requirements

• adaptability to increase the frequency of in-person presence at the office if required
• experience in working with highly confidential information and discretion
• proactive, and highly organised with a methodical approach and the ability to manage a high workload
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• several years of experience working in a similar role in a fast-paced environment
• high attention to detail and accuracy, proactivity in understanding the overall picture and in turn being able to assess priority and urgency and when to escalate to management
• adaptability and the ability to multitask without losing sight of the priority of each task are key to success in this role with tight deadlines and changing priorities