compliance and Reporting |Ensure adherence to relevant regulations and industry best practices, and prepare comprehensive reports as required
equipment Maintenance |Regularly schedule and run maintenance cycles on machinery and equipment, keeping them in optimal working condition
equipment maintenance | Ensure all machinery runs smoothly and tools and equipment are in excellent working condition by cleaning, maintaining, and generally looking after machinery as you are trained to do so
Salary
salary
office manager
Requirements
minimum of 2 years within an office management position
excellent organisational and time management skills, including the ability to prioritise tasks and work programmes
A bachelor's degree in a related field - business management, business administration, accounting, finance or similar
strong MS skills and proficient in the use of Google suite and other internal management platforms
strong IT skills
great team working skills and the confidence to lead and motivate
emotional intelligence and awareness; excellent communication, negotiation and relationship building skills, with the ability to converse at senior and board level
flexibility and the ability to adapt quickly to changes
Responsibility
credit control and collection of payment from clients
pa
Trade
administrative Assistance
Administrative Assistance
Salary
salary
Responsibility
● Travel Management | Arrange domestic and international travel, including flights, accommodations, and transportation. Anticipate travel needs and provide comprehensive itineraries
● Diary Management | Efficiently manage complex calendars for the Chief Evolution Office and Director of Operations. Coordinate meetings, appointments, and travel arrangements to ensure optimal scheduling
● Communication Liaison | Serve as a point of contact for internal and external communication on behalf of the CEO and DO, when necessary. Facilitate clear and timely communication, managing emails, phone calls, and correspondence
● Confidentiality | Handle sensitive and confidential information with discretion and professionalism
● Meeting Coordination | Plan, organise, and execute meetings, conferences, and events, both in-person and virtually. Prepare agendas, collate materials, and ensure seamless logistics
● Documentation and Reporting | Assist in preparing reports, briefings, minutes, presentations, and documents for internal and external purposes. Maintain accurate records and files to ensure information is readily accessible
● Administrative Support | Provide general administrative support, including expense reporting, invoice processing, and maintaining office supplies. Assist in the preparation and distribution of official correspondence
● Relationship Building | Build and maintain strong working relationships with internal teams, external partners, clients, and stakeholders. Represent the leadership team professionally and uphold the company's reputation
Requirements
● Bachelor's degree in business administration, business management, communications, or a related field. Relevant certifications are a plus
● Proven experience as an Personal Assistant, Executive Assistant or in a similar role supporting senior executives
● Exceptional organisational skills with a keen eye for detail and the ability to multitask effectively
● Strong written and verbal communication skills, with the ability to communicate confidently at all levels
● Excellent analytical, organisational, and problem-solving abilities
● Ability to prioritise tasks, work independently, and meet deadlines in a fast-paced environment
● Professional demeanour, demonstrating tact, diplomacy, and confidentiality in all interactions
● Flexibility to adapt to changing priorities and unforeseen circumstances