ABSOLUTELY RECRUITMENT

Responsibility

• promoting the business objectives and liaising with prospective clients
• to ensure that the administration tasks of the account management function are completed accurately
• to process invoices and compile reports as required
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• handling of all incoming service requests for service and follow-up services - local and globally
• the assistant will support not only the Head of International Business Department but three directors
• to provide administrative support to the teams
• handling office tasks, such as mail, filing, setting up for meetings, record keeping, assisting with compliance and re-ordering supplies
• shipping devices to RDCs and stores
• fill out and process all invoicing paperwork, ensuring freelance staff are paid correctly and on time
• and within agreed timescales. Ensuring all activities are undertaken in accordance with work instructions
• working with internal and external providers to ensure all aspects of the supply chain is effectively supported and managed
• must maintain strict confidentiality in all dealings
• acting as first point of contact for calls, taking messages and dealing with queries
• attending to phone calls, monthly input of data - invoicing, other regulatory updates
• and quality procedures
• to provide training as required to new team members including ensuring that work instructions are kept up to date
• liaising with agents worldwide to arrange the attendance and shipment of parts
• attending to phone calls, monthly input of data – invoicing, other regulatory updates
• asset tagging of iPhones, laptops and PCs
• interact with Hong Kong assistants to arrange meeting times for London based HOD and directors and any other administrative matters required
• chasing for documentation and working in accordance with current property legislation and compliance
• basic imaging of devices - following how to guides
• prepare and send packs to the relevant client prior to delivery
• to process all requests regarding vehicle availability, delivery progress, options pricing, demonstration requests, daily reports and general enquiries
• responsible for service confirmation, quotations of worldwide services rates to customers including expenses and checking availability of spares
• manage HOD and 3 directors international travel schedules, arranging and booking international flights and accommodation
• updating and maintaining a database system and property portals
• greet and assist visitors if required, particularly as a priority for promotion as when required
• supporting the manager in documenting permanent team capacity and communicating this to the Head of Integrated Production
• driving to properties and assisting with property visits and inspections
• to assist the Account Executive and Account Manager monitoring and managing Client services and insurance reminders
• to raise vehicle orders, ensure all relevant information is sent to the vehicle suppliers
• work closely with Service Supervisor and Engineers to plan the local services
• maintain polite and professional communication via phone, e-mail, and mail in conjunction with the registered manager and nurses
• keeping all contact information updated for the freelance database
• assist in the preparation of contract review presentation documentation
• to progress vehicles on order to ensure timely receipt to stock details and prompt delivery to the customer
• responsible for agreeing scope of work and charge point with customer, ensuring the relevant purchase order is received if necessary
• completing and submission of HOD and Director expense report in an accurate and timely manner
• anticipate the needs of the clinical nurses to ensure their seamless and positive experience
• raise freelancer request forms, seeking appropriate approvals and assisting the IR35 process
• to produce client related reports and manage client administration
• to liaise with the account management department and suppliers to ensure vehicles are delivered to all parties’ satisfaction
• check customer financial data and if necessary, prepare a pro-forma invoice and payment in advance
• preparation, copying, collation, binding and distribution of committee papers and board papers for HOD and directors in a timely manner
• working with the Integrated Production Services Manager, understand what paperwork needs to be filled out in order to allocate project resources and action accordingly
• working with the manager to keep the freelance tracker up to date
• to administer and report on the company
• to monitor supplier performance and report any key issues
• liaising with the Shipping Department to arrange delivery of spares within given time scales, port location, local limitations etc

Requirements

• customer Service
• office Administrator
• database Administration
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• administrative Duties
• administrative
• general Admin
• account Management
• admin
• microsoft Excel
• cantonese
• insurance
• telephone Manner
• contract Management
• communication Skills
• english
• healthcare
• temps
• clinical
• mandarin
• renewals
• invoicing
• driver
• fleet Management
• compliance
• secretarial
• database Systems
• resourcing
• estate Agents
• logistics
• travel Arrangements
• administration
• global Events
• MS Office
• secretarial Skills
• typing
• experience of working in a fast-paced, busy environment
• experience of general insurance an advantage, but not essential as full training provided
• previous experience in a customer-facing or service coordination role is essential
• self-motivated with the ability to operate independently
• reliable
• experience of working in healthcare setting i.e. NHS, Nursing home or Doctor’s surgery will be a distinct advantage
• good communication
• open GI experience would be an advantage but not essential as full training provided

Earnings for position administrator

Responsibility

• development of the corporate partnerships strategy, working closely with the Fundraising Director, in line with the overall fundraising strategy
• support the development and implementation of HR strategy, ensuring it meets organisational priorities and promotes diversity, inclusion and quality among staff
• short list, organise and book interviews with hiring managers
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• support the Manager in the preparation of analysis of business performance of portfolio companies
• reviewing Global Board and Committee company papers and highlighting issuesand approvals for directors
• must maintain strict confidentiality in all dealings
• building and maintaining financial models tracking performance of global companies against budget and acquisition models
• building on growth with 3-year ambition to exceed £200k
• lead on use of BreatheHR and explore new technologies where appropriate
• work to achieve weekly interview to offer targets
• help build and maintain financial models that track budgets and acquisition models of global companies
• liaising with Finance department and the secretary department in Hong Kong
• manage HR external support function and maximise best use of their expertise
• attend recruitment meetings with the Senior Management Team and update on the recruitment and HR processes
• help monitor monthly performance of non-financial metrics such as operational and Health and Safety performance
• liaising with CFOs and other General Managers as necessary
• provide regular advice, guidance, and where necessary challenge to the Senior Leadership team on strategic people management, performance and development issues
• devising the most appropriate attraction campaigns utilising online and local regional resources
• liaise with Hong Kong Finance department alongside the Manager
• monitoring monthly operational, health & safety performance etc
• researching and developing a prospect pipeline to support the development of new corporate partners
• maintain relationships with external networks related to people management
• ensure the most appropriate talent pooling strategy recruiting the best talent in the market
• liaise with global teams from portfolio companies in Australia, Europe, Canada as well as the UK
• management of monthly report for senior executive committee
• delivering a recruitment experience which ensures candidates are aware of company values
• assist the Manager in the preparation and analysis of annual budgets
• assisting senior members with analysis as required
• create and maintain key performance indicators ensuring external good practice and thinking is reflected internally
• manage job posting via job boards, website and review sites
• assist the Manager in the preparation of the monthly report for the senior Hong Kong executive committee
• analysis of annual budgets
• being a local organisation exploring further opportunities in the wider community will be part of this strategy, working with organisations such as local Rotary Clubs, Faith groups etc also where networks can be developed for further corporate support and methodology of approach can be replicated
• develop and govern HR policies, procedures, and guidelines as required, and promote consistency and fairness in their application, ensuring all local required legislation is adhered to, and ongoing learning of HR policy practice takes place
• work alongside hiring managers, by supporting them with making the right decisions, following the recruitment process and encouraging best practice to ensure excellent candidate experience
• development of corporate partnerships programme fundraising materials and resources
• support cross-organisational working practices that ensure the HR team influences, and is influenced by, organisational discussions, lessons and decisions
• respond to enquiries both telephone and email
• assist the Manager in the review of organic growth opportunities
• annual review of executive remuneration at portfolio companies
• work across the organisation to support and create engagement opportunities for corporate partners and prospects
• creating the staff files following safer recruitment guidelines, ensuring compliance with Ofsted and CQC regulations throughout
• role may involve limited international travel
• review of organic growth opportunities
• creating tailored account plans and proposals to further engage companies already supporting the company in order to retain them and to grow their support
• oversee annual processes to assess and update team pay and benefits, ensuring good performance is valued and adjustments are implemented fairly
• onboarding new starters and adding them to our internal systems
• preparation of business performance power presentations
• ensuring donors are acknowledged and thanked in a timely and appropriate way
• role will involve limited overseas travel
• developing a corporate partnerships new business programme in order to successfully engage new companies to support the company’s work through employee engagement including payroll giving, charity of the year, philanthropic support/corporate foundations, events and also local cause related marketing
• promote the professional development of the business and facilitate ongoing performance management including, but not limited to; objective setting, identifying learning and development needs, coaching, and welfare
• developing assets and proposal, reporting, credentials and pitch decks to support the new business programme, and working with the Communications Manager to create innovative ways to engage new corporate partners, via local networks and social media
• developing and managing income and expenditure budget, and responsible for forecasting and monthly reporting
• design and cultivate learning and development strategies to help staff identify areas where skills and experience can be expanded

Requirements

• charity
• employment Legislation
• compliance
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• analysis
• fundraising
• recruitment
• budgets
• cantonese
• partnerships
• talent Acquisition
• finance
• relationship Management
• social Care Recruitment
• financial Planning
• financial Modeling
• homelessness
• early Years
• management Accounts

Earnings for position manager

Responsibility

• provide general PA support to the Legal Counsel
• manage Sharepoint and Teams pages, setting up access rights for staff
• fulfil administrative duties including preparing and checking expenses claims, arranging couriers, photocopying, filing and managing inbound and outbound post
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• ensure that agenda and itineraries for visits / meetings are provided and well managed
• providing support with preparing project documentation and process documents
• book travel and accommodation arrangements, including arranging business visas where necessary,in line with the expenses policy
• arrange all travel and trip agendas including visa documents if necessary
• produce project dashboards
• co-ordinate and liaise with the sister team which is based in Hong Kong, and the Luxembourg-based office
• prepare expense claims for the director, check all the expenses coming from the team before director’s approval
• ongoing project monitoring and project tracking across teams which includes collect inputs from the team on a weekly basis
• schedule meetings and events such as workshops, including equipment booking and catering arrangements
• schedule meetings and events including room/equipment booking and catering arrangements
• ongoing assessment of potential delays affecting project deadlines highlighting key issues to the Directors
• greet and assist guests, which may include making arrangements and refreshments
• fulfil administrative duties including maintaining diaries, raising purchase orders, preparing and checking staff’s expenses claims, verifying suppliers’ invoices, arranging couriers
• answer phones and field questions and requests from key executives and external partners
• organise workshops, Forum events and dinners, team and client meetings
• verify and approve invoices via email or on Oracle
• responding to emails on the Director’s behalf
• plan the event calendar
• proof-read and amend documents and ensure that reports and documentation formatting meets company standards
• obtain, log and file the Team’s sickness, holiday leave and weekend travel records
• extensive diary management - keeping an overall view of the diary, scheduling internal and external meetings across different time zones and arranging local, national and international travel
• preparing presentations and documentation for external / internal meetings using information collected from teams and meeting agendas
• general house-keeping of audit files and other server documentation, including set up of new files/projects, and archiving of completed files/audit projects
• some contract management including handling the execution, recording and archiving of legal documents
• research travel options , and then book travel arrangements for all UK and Luxembourg-based team members, including arranging business visas, in line with the expenses policy. Prepare a travel 'budget’ for each audit
• diary management - keep an overall view of the diary, scheduling internal and external meetings across different time zones and arranging local, national and international travel
• other ad hoc duties as requested
• meeting and greeting visitors to the offices, including executives and external visitors
• being the main point of contact between the team and the director, acting as a team player to ensure and increase the team building
• producing regular team status reports for Directors
• handle joiner and leaver administrative processes including inducting joiners on administrative matters/IT systems, and liaising with HR and IT departments
• maintain ongoing schedule of meetings with internal teams and partners
• general upkeep of the office environment including storage and security of IT equipment and ensure all office equipment and fixtures are in working order, contacting relevant suppliers / landlord as and when needed for maintenance
• collect the inputs, documents, attendees around the opcos for all the Services forums before and after the event and share the relevant docs to the opcos
• prepare reports, presentations and communications to a high standard
• support and chase the teams after the Services forum to build together the delivery roadmap for the following months and tracking of activities within the opcos
• NDAs process and status tracking

Requirements

• administrative Duties
• oracle
• legal
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• organisational Skills
• project Management
• microsoft Office
• travel Arrangements
• secretarial

Benefits

• mobile phone

Earnings for position pa

Responsibility

• to determine the registration scope and create, review and edit project timelines and project plan to ensure programs are on track
• partner with the IT Project Manager to understand the technical specifications for the registration and reporting
• act as the primary client and internal contact for all registration related information and issues
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• delegate responsibilities and tasks to team members and provide ongoing mentoring
• create and update operational documents for team members to understand the event and provide training
• manage registration data integrity and prepare client reporting
• provide a consultant type role as a "Subject Matter Expert" for the client and others in the oompany
• provide a consultant type role as a "Subject Matter Expert" for the client and others in the
• manage event inboxes within service level agreements
• manage multiple events and event roles simultaneously
• travel to attend events internationally
• plan and manage on-site registration processes and deliverables as needed
• work with client, suppliers, other vendors and co-workers in multiple locations and time zones
• some foreign travel will be required
• deliver and support on virtual events in multiple time zones, managing chats/IMs with delegates and exhibitors
• handle delegate payments, supplier invoicing and related tasks, when necessary

Requirements

• delegates
• event Planning
• facilities Management
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• event Management
• office Manager
• marketing Agency
• corporate Events
• problem Solving
• project Management
• delegate Management
• international Events
• significant level of demonstrated project management skills are required to manage both internal & external stakeholders
• strong multi-tasking and time management skills to manage concurrent tasks efficiently
• highly motivated with project management skills
• the ability to work to a time line and keep project on track
• the ability to work to a timeline and keep project on track
• natural leadership qualities and a confident, assertive personality
• strong leadership skills to manage the project team
• excellent inter-personal skills
• strong written and verbal communication skills
• excellent verbal and written communication skills
• excellent customer service skills
• super organised
• detail oriented, strong organisational skills
• IT savvy - Proficient in G Suite and MS Office systems
• pro-active and creative thinker
• has a good eye for detail
• previous experience in Events project management and events registration, registration platforms and familiarity with registration deliverables
• experienced in implementing and instructing staff on new systems, processes and procedures for departments
• proficiency in various software applications such as spreadsheets, databases to assemble, manipulate and/or format data and/or reports
• demonstrable skill in trouble shooting and problem solving
• lives within an easily commutable distance of London W1 area
• experience in a marketing agency would be useful
• ability to multi-task in a fast-paced environment and ability to juggle a varied workload

Earnings for position project manager

Responsibility

• based in Hampton
• salary £26,000 per annum
• full time permanent office based role
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• to act as the main day to day point of contact for all clients; to produce client documentation within defined time-scales
• day to day contact with target media to generate coverage opportunities and positive ongoing relationships with key journalists
• this is a fantastic opportunity with anyone who has excellent communication skills and solid administrative experience
• produce new vehicle orders
• collating coverage and selling results back to clients in a timely manner
• progress orders advising clients of any change
• direct contact and visibility with clients, with responsibility for specific campaigns and activity plans
• generate and issue new vehicle contracts and monitor return
• writing a variety of copy, from press releases and case studies, to blog posts and market reports
• arrange new vehicle deliveries / vehicle collections
• active involvement in social networks on behalf of clients and the agency
• arrange vehicle re-allocations where required
• research support for new business pitching – media audits, vox pops, internet research
• we are currently recruiting for an Account Executive on behalf of one of our clients, a well-established organisation based in the Surbiton area
• to manage and/or generate monthly customer invoicing and recharges
• to generate and authorise external supplier orders
• to produce regular and ‘ad-hoc’ client reports within defined time-scales
• to produce regular and 'ad-hoc’ client reports within defined time-scales
• to provide advice on rescheduling and early termination, seeking guidance from Account Manager, where necessary
• to maintain a professional attitude, building and maintaining relationships with internal and external customer
• to handle and solve all client and driver queries in a prompt and professional manner, seeking guidance from the Account Manager and/or other departments where necessary
• to act in a manner which is efficient, orderly and timely ensuring tasks are achieved within the set time-scales
• to deal with any concerns or issues that may arise, implementing preventative improvements
• ensure invoices are correctly processed
• to undertake and complete development solutions as deemed necessary and as required in the performance of the role
• complete weekly, monthly, and ad-hoc reports

Requirements

• account Management
• admin
• customer Service
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• sales Administration
• outgoing & confident personality and a confident communicator
• key Responsibilities
• develop account business plans to deliver account strategy
• ensure agreed account targets are met
• develop promotions/programmes providing agreed profitability/ROI across the product range
• maximise opportunities by analysing accounts’ business and trends
• order management reporting, stock management and allocation, terms and pricing
• develop short, mid and long-term business plans, account targets and strategies
• manage approved and allocated retailer investment budgets
• ensure sales databases are updated

Earnings for position account executive