50 BROOK STREET

Responsibility

• this is an exciting role to work as a Personal Assistant on behalf of our client in a government role
• " Supporting the Director, including diary management, meeting preparation and ensuring their time is prioritised effectively
• " Co-ordinating agendas and meeting rooms for team meetings, circulating background papers in advance and logging/tracking key action points
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• " Monitoring correspondence for Deputy Directors, taking appropriate and timely action to resolve issues, respond to enquiries and requests
• " Diary management
• develop and maintain effective processes to deliver a first-class administrative service working at a fast pace across the Senior Management Team
• this is a hardworking, enthusiastic, and friendly team made up of colleagues with a wide range of experiences and backgrounds
• " Administrative and other support to the wider Unit as required
• " Correspondence and email management
• you will be supporting 3/4 Deputy Directors working in a team with 4 other PA's
• " Triaging email and other correspondence, taking required actions where possible
• " Taking minutes in meetings
• " Meeting arrangements and event management
• coordinate emails and giving standard replies as appropriate and forwarding to relevant members of staff
• " Managing internal and external correspondence on behalf of senior management
• " Monitor and co-ordinate the complaints process
• " Booking travel and accommodation
• manage Deputy Directors inbox's, ensuring urgent/important correspondence is prioritized and brought to the attention of the Deputy Directors
• " Financial management; expenses, invoices
• " Preparing monthly calendars for wider teams
• " Providing administrative support and technical expertise to senior leaders
• " Organising events such as away days
• provide administrative support to directorate events and ad-hoc projects
• this opportunity is for an ideal candidate who is highly organised and versatile in performing personalised administration task, within the organisation and can help assist senior management
• you will be self-starting, well organised and will be expected to be self-motivated, self-aware, and personally professionally resilient
• " Inbox management
• the role will sit in the Strategy and Governance Team who directly support the Permanent Secretary and Executive Team in the effective running of the department
• the role will be working 2 days in the office and 3 days from home
• " Provision of administrative duties
• " Ensure that when Deputy Directors are absent, all briefings, submissions and draft replies are produced for or on their behalf to a high standard, and are approved and submitted to the appropriate organisation/department in a timely manner
• you will be expected to play a role in modelling these behaviours and to contribute to the hardworking and friendly team environment
• the team support one another through periods of busy work, which the post holder should expect working within a busy, dynamic team, you will provide strategic support to the Deputy Director
• you will be able to further develop a good understanding of a range of issues and topics, covering a range of professions and functions
• prepare diary logistics, including paperwork and briefing material, ensuring that the Deputy Directors are always in the correct location, with correct paperwork and aware of upcoming appointments
• prepare and collate meeting documentation, including liaising with key stakeholders to gather content, ensuring a digital version is available head of the meetings. Where required provide secretariat support at directorate level meetings
• " Produces minutes/a record of meetings as requested by the Deputy Directors, communicating outcomes and ensures that follow up action is taken
• you will quickly establish good relationships with Private Office counterparts across the business and will be confident in working directly with a range of senior leaders across Government and taking action to resolve issues on behalf of the Director

Requirements

• executive assistant
• diary Management
• admin
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• administration
• personal Assistant
• personal assistant
• maternity Cover
• executive Assistant
• diary management
• secretarial support
• government
• executive Officer
• inbox Management
• public sector
• civil Service
• business Support Officer
• " Experience with office management software like MS Office
• PA/Diary Management experience
• " Ability to manage internal and external correspondence
• must have experience with diary management
• previous Diary management experience
• " Experience of working as a PA before
• excellent communication skills
• personal Assistant Experience
• assisting in the booking of Counsel
• " Excellent written and verbal communication skills
• " Strong administration background
• dealing with general queries from external stakeholders, clients and CAT Team
• being able to use own initiative and be self-motivated
• experience with google suite
• liaising with Counsel, the Court and the client
• " Excellent organisational and problem- solving skills
• " Confident with MS Outlook and Teams
• " Confident with MS Office packages , as well as Teams
• assisting with allocations of new cases
• drafting schedules of costs
• " Learning and developing
• high levels of communication both written and verbal
• updating Associates information on CMS
• " Organisation
• happy working in a fast-paced environment
• arranging meetings, making travel arrangements, taking minutes at G6 weekly meetings
• sweeping up, weeding and closing files
• " Admin experience
• " Positive attitude and flexibility
• maintaining electronic records in Case Management System
• " Diary Management Experience
• " Understanding of confidentiality
• complying with LEXCEL requirements and assisting the Team Leader and team as a whole in ensuring compliance
• photocopying and preparing bundles
• assisting the Team Leader and team with client case matters, as appropriate
• providing Staff In Post returns
• responsibility for co-ordinating Easter, Summer and Christmas leave
• if you are interested, apply today
• bank or payment details should never be provided when applying for a job. For information on how to stay safe in your job search, visit SAFERjobs. Report this job
• ensuring Team records are released each week and at the end of each month

Earnings for position personal assistant

Responsibility

• " Supporting the Director, including diary management, meeting preparation and ensuring their time is prioritised effectively
• all round IT skills are needed as well as the ability to communicate with staff at all grades
• " Co-ordinating agendas and meeting rooms for team meetings, circulating background papers in advance and logging/tracking key action points
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• you will attend executive meetings, taking minutes/notes of actions and decisions and to ensure follow up noting any deadlines
• " Administrative and other support to the wider Unit as required
• " Triaging email and other correspondence, taking required actions where possible
• " Raising of purchase orders, monitoring progress, and updating requestees as and when required
• " Managing internal and external correspondence on behalf of senior management
• oUndertaking transactional activity to support recruitment, on-boarding, and exits of staff
• oData collection and performance reporting to support briefings and business activity
• your CV MUST demonstrate this level of experience
• " Financial management; expenses, invoices
• " Providing a consistent presence on behalf of Business Support, delivering excellent customer service levels
• successful candidates will have a MINIMUM 3 YEARS EXPERIENCE WORKING AT C SUITE / BOARD LEVEL with a
• IT IS ESSENTIAL YOUR EXPERIENCE INCLUDES WORKING WITHIN THE LONDON/LLOYDS INSURANCE MARKET
• this is an excellent opportunity to begin a Civil Service Career, work in a challenging, varied, and important role that is primarily focused on supporting the day-today business of Directors/Deputy Directors and their legal teams within a Divisional Business Management team
• " Providing administrative support and technical expertise to senior leaders
• we are looking ideally for an Insurance/Reinsurance background but a financial services background will be considered
• " Act as a central point of contact, welcoming and engaging people across the business and signposting as and when required
• MINIMUM 8 YEARS WORKING AS A PA/EA. We are looking ideally for an Insurance/Reinsurance background
• you will be the gate-keeper and 'Right hand' to your bosses in the traditional sense ensuring that they have everything they need to optimise their time
• the role requires a very strong skill set in organisation and communication, meeting challenging deadlines, a positive attitude to tackle a varied administrative workload and a high degree of attention to detail
• you will be the gate-keeper and 'right hand' to your bosses in the traditional sense ensuring that they have everything they need to optimise their time
• the postholder must have a positive team working ethic
• " Providing diary support to two Executive Directors, organising complex appointments, meetings and external engagements, co-ordinating diaries, arranging travel and supporting their team meetings
• " Preparing papers for lawyers
• oDiary and inbox management and support for ensuring that commitments and competing demands are efficiently managed and future needs anticipated to enable them to operate effectively
• " Ownership and management of the Business Support inbox, dealing with incoming queries and requests and actioning in a fast and efficient manner
• that means making sure they are in the right place at the right time with the right people with the right papers and briefings
• we need a confident self-starter who can work to deadlines with first class communication and presentation skills
• they must be highly organised, able to multi-task and respond quickly and efficiently to changing priorities
• " Supporting/dealing with finance, HR and IT queries and processes
• oProvide support to the wider Directorate Support team, including the opportunity to get involved in the delivery of business support activities including the organisation of the directorate's L&D programme, reward and recognition
• " Providing effective customer service to teams including administering the new joiners and leavers process from start to finish, organising the set-up of email accounts, ordering of I.T equipment, maintaining accurate asset records, arranging building access passes
• oProviding secretariat support for meetings. Setting appropriate and relevant agendas and accurate minute taking to ensure all action points are dealt with in a timely manner
• you will be coordinating events and all logistics, complex travel and extensive pro-active diary management in a fast paced environment, managing ever changing priorities
• successful candidates will have a minimum of 8 years proven corporate EA/PA experience with a MINIMUM of 3 YEARS EXPERIENCE WORKING AT C SUITE / BOARD LEVEL. Your CV MUST demonstrate this level of experience
• successful candidates will have a minimum of 8 years proven corporate EA/PA experience with a MINIMUM of 3 YEARS EXPERIENCE WORKING AT C SUITE / BOARD LEVEL
• for this role you need to be able to pass a DBS clearance and provide 3 years of references
• " Organising meetings including the production, collation, and dissemination of documentation ahead of and during them. This will include taking minutes as and when required and following up on actions from meetings
• oBe a proactive member of the Access to Justice Directorate, contributing to the overall impact and professionalism of the team, including encouraging continuous improvement and promoting ideas to improve ways of working
• " Work closely with the People and Culture and Communications teams to deliver customer facing initiatives and large events that bring our business and key partners together
• " Act as a central point of contact across GBRTT, welcoming and engaging people across the business and signposting as and when required

Requirements

• experienced Corporate PA/EA at C Suite level with a min of 8 years experience including working in Insurance
• diary Management
• experienced Corporate PA/EA at C Suite level with a min of 8 years experience in Insurance/Financial Services
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• experienced PA within Financial Services
• PA experience in a the Insurance industry
• admin
• event Planning
• personal Assistant
• administration
• business Support Officer
• executive Officer
• " Experience with office management software like MS Office
• " Ability to manage internal and external correspondence
• excellent communication and influencing skills
• this is a hybrid role - 3 days in/2 at home
• " Excellent written and verbal communication skills
• if you fit the bill we would like to hear from you
• experience of working within a fast-paced environment
• " Excellent organisational and problem- solving skills
• ability to multitask and work to tight deadlines
• " Learning and developing
• excellent team player
• " Admin experience
• strong customer focused approach
• " Diary Management Experience
• skilled in appropriate IT packages
• each Personal Assistants has a wider networking focus, in addition to their day-to-day role supporting their respective Directors/Deputy Directors/Line Manager
• highly organised, methodical, and able to manage multiple pressures at the same time
• these provide an opportunity to work with colleagues in the wider Business Management Team and to deliver corporate tasks and activities
• this role requires a confident self-starter who can work to deadlines with first class communication and presentation skills. This is a fast-paced role with constantly changing demands on your time
• articulate, numerate and very well organised
• they are great ways to develop your skills and experience which can be an asset in future Civil Service job applications
• extremely high level of attention to detail

Earnings for position pa

Responsibility

• representing and/or arranging external representation for their unions members in need
• " Comply with GLD Time Recording Policy and meet to chargeable hours target set by the team
• " Manage their own workload, including meeting tight deadlines to preserve the GLD's reputation with appropriate supervision and risk management
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• ensuring effective administration of casework
• " Carrying out extensive disclosure exercise including documentation review, using the Relativity IT platform
• " Assist with legal research and instruction of counsel
• informing public representatives on the current workplace issues faced by our members and making recommendations for reform
• other administrative duties
• " Maintain accurate effective working relationships with clients
• the ideal candidate will have a good working knowledge of employment/licensing law
• " Assist with the team knowledge managements/sharing objectives also providing input into client legal awareness projects
• " Comply with Lexcel requirements, as well as policies, standards, procedures and service level agreements set at the GLD, litigation group and team level
• you will have experience of conducting and managing a portfolio of legal casework
• " Build and maintain accurate comprehensible case files
• excellent communication and organisation skills, and the ability to be self-resilient and able to work on own initiative
• " Attend and contribute to team meetings
• you must have the ability to work proactively and manage conflicting deadlines in a dynamic environment
• " Assist with administrative tasks when required to do so
• preparing education materials and public presentations to help educate and inform members on their workplace rights and current progress of relevant key cases
• you must display a willingness to learn and develop
• " Display the civil service values
• you must also be personally committed to fighting for social justice and the rights of workers
• if you're interested in applying for this position please contact or call 07483 313892

Requirements

• " Excellent organisational skills with ability to manage completing demands in a fast-paced environment
• legal Background
• " Ability to build good working relationships with colleagues and clients
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• law degree
• excellent verbal and written communication skills
• ability to establish relationships with internal and external stakeholders
• departments who participate in inquiries in various capacities e.g. sponsorship departments, core participants and responding to disclosure request
• " Effective team working and clients care skills including the ability to build constructive working relationships with clients
• paralegal experience is beneficial
• individuals who participate in inquiries in various capacities e.g. civil servants and minsters with preparation of their evidence and witness support
• " An ability to work proactively and independently with the appropriate supervision
• " Understand the CPR and carry out administrative functions under the rules when instructed by a lawyer/case holder
• " Excellent attention to detail
• " Carry out simple investigations and research
• excellent time management and organisational skills
• " Prepare instructions/briefs for Counsel
• experience working in a team
• ability to manage competing demands
• " Highly organised with the ability to multi-task
• " File and serve witness statements with the Inquiry
• " Demonstrate good oral and written communication skills
• " Preparing draft witness statements and list of documents and exhibit tables
• " Willingness to learn new skills, processes and systems appropriate to the role
• " Photocopying and preparing bundles
• " Provide legal litigation support by corresponding with, clients, counsel, experts and witnesses in furtherance of preparation of witness statements as directed
• " Prepare redactions to document under direction of lawyers
• " Legal qualification
• " Maintaining electronic records in Case Management System
• " Legal experience
• " Assist with the maintenance of core databases
• " Ability to work flexibly, balancing competing priorities and meeting deadline whilst understanding the needs, timescales and deadlines of other and the ability to master new area of law quickly is essential
• apply Today

Earnings for position paralegal

Responsibility

• " To provide administrative support to the operational command unit in delivering a range of services
• " To co-ordinate and move applications, letters and files within the business
• " To record file movements and application data through input to computer systems
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• " Minute taking
• " Assisting with action logs
• " To maintain pigeonholes, filing in strict alphabetical order
• " To link incoming queries with relevant application forms / case files and pass to officer for processing
• " Updating files
• " Chasing outstanding paperwork
• " To ensure that scheduled daily tasks are identified and actioned
• " To correctly despatch correspondence to customers including appropriate enclosures and using correct mail services
• " Preparing and booking meetings
• " Updating spreadsheets
• " To data input and print travel books
• " Filing paperwork
• " To undertake post opening duties
• " To adhere to their Policies and Procedures
• " Always maintain security and confidentiality
• " To work flexibly and provide support to other operational colleagues / areas as required
• photocopy any documents required by the Court
• " To take responsibility for one's own attendance, performance, and personal development
• scanning documents and transferring files

Requirements

• admin
• must be polite and helpful to all customers both external and internal
• remains calm, tactful and sensitive when dealing with difficult situations or people
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• " Delivering at pace
• minimum 2 years of Administration experience
• " Strong communication skills
• SAP Experience
• is aware of the customer needs and is efficient in dealing with these
• " Use and work on your own initiative
• professional telephone manner
• passes on important information to all concerned promptly and clearly, with tact and honesty
• works effectively on own and with others
• attention to detail
• efficient problem solving
• excellent written and verbal communication skills
• fast data inputting

Earnings for position admin assistant

Responsibility

• you will play a pivotal role in the delivery of a professional HR customer service experience
• providing a responsive and adaptive HR service to the client
• " Ensure any errors or anomalies are brought to the attention of the relevant team leader
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• managing the HR inbox - provide ER advice and support employee relation cases and policy implementation
• on occasion individuals and may be at time required to contribute to other areas of HR or the wider organisation
• lead on staff recruitment and onboarding
• " To ensure the queries are answered within the agreed Service Level Agreement and user satisfaction is achieved
• assist on projects such as learning and development programmes, ownership of EDI Committee Groups, running D&I forum and raising awareness
• " To manage and prioritise own workload daily by planning and organising by deadlines
• support employee engagement - management of staff surveys, posting on the HR Section of the staff intranet
• support the Senior HR Manager on dispute resolution and discipline
• this is a brilliant opportunity for an individual who is highly motivated and dedicated to work with a government client in the Employees service team
• ensure the clients' information is recorded accurately and is complying with action points and quarterly workforce planning submissions
• " To provide professional advice and guidance on queries assigned, relating to all aspect of payroll, Pension and HR polices, these include and not limited to loan in/out, secondments in/out, resignations, flexible working, promotions, career breaks, and maternity/ paternity
• " To complete pay and pension actions including new joiners who have transferred in from another government department within the monthly deadline date and to ensure records are accurate and changes are made in time for monthly payroll run
• proactively own and deliver on key business areas - applying technical HR, L&D and employment law knowledge
• the post holder will be providing first line information, advice and guidance to individuals, line managers, senior managers, HR Business Partners and Other Government Departments
• being responsible for Occupational Health referrals and liaising about Reasonable Adjustments
• drafting business cases for extensions and allowances
• this Team is multidisciplinary in managing a range of operational, HR, payroll relates queries and are the first point of contact for any service users dialling into HR
• ownership of security clearance process - including SCS applications
• to adhere to and abide by the Standards and Behaviours set for HR Employee Services Team and participate in weekly team discussions, workshops, away days and any other team or corporate event

Requirements

• admin
• " Demonstrate experience of working with multiple stakeholders providing proactive customer/stakeholder support
• excellent communication skills with the ability to draft clear and concise advice, tailoring this based on audience
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• " Ability to work under pressure in a fast-paced environment, managing conflicting deadlines/priorities
• excellent organisational skills with the ability to work under pressure
• " Data entry and reconciliation to a high standard, to include responsibility for maintaining records and audit purposes
• " Excellent interpersonal skills, including tact, discretion, confidentiality and experience of liaising with customers and staff effectively at all levels
• hold a minimum of a Level 5 CIPD qualification or Associate membership, or have an extensive background working in HR
• " Current knowledge of employment legislation and HR practice
• " High Level administrative, organisational and customer service skills
• proven track record of building, maintaining and influencing relationships with stakeholders." Strong understanding and experience of current Civil Service HR policy and procedures
• the salary for this role is between £35,000-£45,000 per annum, depending on experience

Earnings for position hr advisor