OCU GROUP

Responsibility

• to develop knowledge, understanding and administration of respective entitlements and obligations under the main contract and sub-contracts
• commercial start-­up - set up cost codes / baseline forecast / cost coded BOQ
• knowledge, understanding and administration of respective entitlements and obligations under the main contract and sub-contracts
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• preparing and submitting monthly head contract valuations
• commercial start-up — set up cost codes / baseline forecast / cost coded BOQ
• subcontract administration including subcontract formulation, valuation of weekly/monthly subcontractor applications for payment and invoices
• weekly site measures & site liaison for records of events
• administration of contract records
• preparation of Early Warning Notices and Compensation Events, to ensure full entitlement achieved in line with the Contract provisions
• monthly Cost Value Reconciliation, including cost and subcontractor accruals, value of work done and WIP
• costing and submitting compensation events
• assisting the management of sub-contract payments including negotiation of subcontract variations and monitoring and reconciliation of contra-charge accounts
• management of sub-contract payments including negotiation of subcontract variations and monitoring and reconciliation of contra-charge accounts
• proactive identification and notification of early warnings and compensation events, including quoting and agreeing as required
• keeping all commercial registers up to date
• support and develop procurement schedule in line with project programme deliverables
• produce and manage procurement schedule in line with project programme deliverables
• proactive contract administration
• preparing and reviewing tender costs as required
• complete subcontractors’ requisitions and obtain all necessary approvals
• complete Subcontractors requisitions and obtain all necessary approvals
• resolution of Employer and Subcontractor queries
• weekly tracking of sales per site team
• to learn to collate accurate information for monthly cost/ value reconciliations and contract reviews
• collation of accurate information for monthly cost/ value reconciliations and contract reviews
• reporting to head office as per commercial timelines
• weekly and monthly valuation of works done, per site team / Subcontractor including site measures and compilation of site records. Preparing and submitting monthly applications for payment to the Employer
• to support Quantity Surveyors with reparation of Early Warning Notices and Compensation Events, to ensure we receive full entitlement in line with the Contract
• compile and issue Subcontract liabilities monthly for accounts to process
• compile and issue Subcontract liabilities monthly for Accounts to process
• subcontractor payment review and approval
• audit, agreement, and reconciliation of measurements against systemized actuals
• audit, agreement, and reconciliation of measurements
• identifying and notifying client of EWN events
• weekly cost / value report generations
• weekly cost / value report generations e Target cost generation
• dispute resolution as required
• target cost generation
• have excellent communication – both oral written, numeric and computer skills
• preparation of Final Accounts for agreement
• understanding & Proficiency to complete the monthly CVR process
• carry out any other duties appropriate to this post
• production of financial and statistical reports as required
• understanding of the accrual process
• close liaison with, and provision of assistance to, all operational and support staff to enable overall management of a project
• previous CEMAR administration experience an advantage

Requirements

• preferably Degree qualified in Quantity Surveying or other relevant business discipline
• non degree holders should have a demonstratable record of success with experience in similar roles
• excellent prioritisation and organisational skills
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• self-motivated, and able to work on own initiative; enthusiastic with 'can do’ attitude
• good problem-solving skills, the ability to anticipate potential problems and overcome them effectively
• previous experience in a similar role in the construction or utilities industry is desirable
• excellent verbal and written communication skills, ability present clearly and concisely
• holder of a Full UK Drivers Licence
• degree qualified
• excellent time management, organisation skills and able to work to deadlines
• educated to Degree level, or equivalent experience
• strong verbal and written communication skills, ability to communicate with stakeholders at all levels including directors
• can maintain a high level of discretion and confidentiality
• ability to communicate at all levels, both verbally and written
• experience within a similar role
• excellent presentations skills
• ability to work independently as well as part of a team
• excellent time management skills and able to work to deadlines
• IT proficient, particularly in Microsoft suite
• previous experience in a Utilities/Construction environment desirable
• excellent Communication skills both written and verbally
• proficiency in PC operating systems
• educated to degree level or equivalent desirable
• must be an excellent organiser with proven time management skills
• driving Licence
• must be flexible in hours of work and travel

Earnings for position quantity surveyor

Responsibility

• taking ownership of job from receipt to completion
• organising key meetings on behalf of the Head of Change Management and the team
• organise key meetings on behalf of the Head of Change Management and the team
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• contacting and updating customer and client throughout job progression
• providing vital support to Project Managers and other Project resources
• to provide a general administrative function on our Telecommunications installation projects
• support the Change Management Team’s projects by assisting Project Managers on business-critical activity
• management of job portfolio, providing weekly update to Planning Manager
• data entry
• to complete all daily activities supporting Project Managers in the Telecoms division
• liaise with all Project Managers on current works being undertaken
• accurately updating all work management systems and trackers , progressing jobs through each stage of construction
• supporting the Change Management Team’s projects by assisting on business-critical activity
• working closely alongside site supervisors, supporting on field engineers to achieve our targets – Safety, Quality and Outputs
• book and facilitate training where required
• ensure all required reports are formatted as per the client’s specification
• prepare a programme of works and produce reports/presentations detailing planned works
• planning work to requested dates
• as we move through 2023, OCU group continues on a path of significant growth. This means our teams are expanding, which has opened an opportunity for a Project Coordinator to join the Change Management team in our Stockport Head Office
• book, Facilitate, and Deliver training where required
• co-ordinate Streetworks Permitting between operational teams and central permitting team
• produce and monitor the weekly delivery "live" tracker of works, monitoring and escalating backlogs to ensure priorities are met
• providing daily updates to the client with current status of allocated works
• programming required work elements
• the purpose of the role is to provide vital support to the Project Managers and other Project resources. There will also be the opportunity to take control over the Coordination and delivery of new projects
• supporting business users and staff through system implementations
• controlling the daily whereabouts of engineers and supervisors
• utilising available resource
• manage and update the Change Management Team Process Library audit document/control access
• being the key point of contact for the client and responding to any issues/queries
• accurately detailing work element on schedule
• assisting engineers with problems faced on site to help overcome and complete installation
• project administration
• all personnel shall be committed to delivery of Quality, Health & Safety and Environmental requirements defined in current company policies & procedures
• learn how to use and understand how operational staff use business critical systems
• correctly assigning required craftsmen
• notifying NRSWA Co-ordinating department of required street works applications to raise
• create and maintain project documentation
• dealing with affected stakeholders
• collating weekly reports from the Team
• liaising with authorities
• creating and maintaining project documentation
• producing jeopardy reports, age profiling outstanding jobs, managing timely job completion
• notifying all necessary parties to ensure work can be carried out
• notifying Street Works Co-Ordinating department of required street works applications to raise
• carry out any other duties appropriate for the role
• manage and prioritise own workload taking into account your own objectives and those of the wider team
• planning work to requested dates - Ascertaining required work elementsRecording work valueUtilising available resourceCorrectly scheduling and assigning required craftsmenDealing with affected stakeholdersLiaising with authoritiesNotifying all necessary parties to ensure work can be carried out
• create, maintain and enhance working relationships with key contacts across the project
• raising necessary Planned Supply Interruptions in line with network requirements
• controlling the daily whereabouts of delivery teams and supervisors and issuing daily whereabouts to clients and colleagues every morning, as required by our clients
• responding in a timely manner to any issues/queries raised by third parties

Requirements

• work in our Stockport office with potential travel to Leeds, Wigan, Deeside, and Manchester on critical projects
• diary management
• experience in a Project Co-Ordinator role
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• knowledge and experience of assisting Streetworks Permitting teams
• excellent organisational skills
• knowledge and understand of Street Works and permitting requirements
• high organisational skills
• ideally, has experience of working on Utilities contracts – e.g. ENWL, UU, SPEN, Virgin Media, BT, etc
• attention to detail
• experience dealing with general public, customers and clients
• excellent verbal and written communication skills
• excellent Communication Skills
• strong communication, both written and verbal
• excellent time management, organisation skills and able to work to deadlines
• communication both written and verbal
• team Player
• basic report writing
• good attention to detail and organisational skills
• experience within a busy office environment
• ability to stay motivated and productive
• interest and ability to pick up new systems and business processes quickly
• ability to prioritise own workload and manage expectations
• disciplined to work independently, where required and achieve objectives
• support the Project Team on their implementations
• A full clean UK Driving Licence

Responsibility

• 2023 is continuing to provide sustainable growth within OCU Group
• provide comprehensive administration support to enable the teams carry out their day to day activities
• support the Training Department to ensure all employee records are kept up to date and training needs met
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• this is an ideal opportunity for someone looking to start their career
• source and organise internal and external training programmes to meet specific training needs to address competency gaps across the company
• raising Sales Invoices daily on Eque2
• ensuring all vehicles have a daily pre-use check completed
• manage incoming phone calls
• ensure a full and comprehensive onboarding service is provided to all workers that includes appropriate Qualifications / Skills
• monitoring Sales inbox on a daily basis
• allocating breakdowns to relevant internal and external repairers
• identify and assess customers’ needs to achieve satisfaction
• electronically archiving sales remittances
• producing management information on downtime and VOR
• build sustainable relationships and trust with customers throughout their job
• month end cost transfers
• monitoring the dash camera system for camera faults or driver interference across the fleet
• provide accurate, valid, and complete information
• due to this continued growth, an opportunity has arisen for a Finance Administrator to join the team in our Stockport Head Office.The purpose of the role is to provide Administrative support to the wider sales ledger team
• updates invoice trackers for larger clients
• producing weekly fuel reports and ensuring fuel is assigned to contracts correctly
• meet personal and customer service team targets
• this includes inputting of sales invoices onto an automated system and dealing with customer queries both face to face and over the phone
• submitting sales invoices to clients
• verifying driving licences for points/disqualifications/offences
• cross checking work with rest of the team
• processing vehicle fines and nominating the drivers responsible
• provide reception cover as and when required
• keeping all telemetry systems up to date and accurate as necessary
• transactional enquiries using Sage
• booking vehicle and camera repairs when required
• monitoring the department mailbox and answering queries
• processing weekly reports on pre-use vehicle check compliance
• providing support to other members of the team on an ad hoc basis
• to carry out any projects or functions commensurate with your abilities as the company shall at its discretion determine
• checking invoices and getting them authorised for payment
• A Contract support administrators main target is to ensure excellent service standards, respond efficiently to customer enquiries and maintain high customer satisfaction
• general administration as required
• social media activities to assist in the creation of Linkedin posts and website updates etc

Requirements

• previous experience in a similar administration role; knowledge of CIS is desirable but not essential
• strong administration skills
• A high level of attention to detail
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• flexible approach, a team player and ability to prioritise own workload
• previous training administration experience required
• customer Service experience required
• A responsive approach to email and phone communications
• excellent verbal and written communication skills
• excellent communication, organisation, and time management skills
• excellent prioritisation and organisational skills, able to work to deadlines
• confident dealing with customers both face to face and over the phone
• good interpersonal skills
• maintain confidentiality of sensitive information
• proficient in the use of all MS Office tools
• self-motivated, and able to work on own initiative; enthusiastic with 'can do’ attitude
• strong organisational skills
• able to work as part of a team
• strong verbal and written communication skills
• good communication skills both written and verbal
• strong time management and organisational skills
• attention to detail, with a methodical approach
• proficiency in PC operating systems
• experience of finance software packages would be preferred
• high level of Administration skills
• excellent time management, organisational skills and ability to work to multiple deadlines
• to hold a current Driving Licence
• flexible on travel within the UK

Responsibility

• ability to manage and effectively monitor sub-contractors
• administration of contract records
• preparation and uploading of supporting documentation. i.e., Photographs & invoices to client’s corporate system
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• ensure OCU AFPs are submitted to the correct department within NPG
• preparation and uploading of supporting documentation. i.e. Photographs & invoices to clients corporate system
• subcontractor payment review and approval
• weekly track sheet, Validation, valuations, and data uploads to client system
• inputting Payment Applications into the client’s corporate system
• liaise with clients AFP approvers and build relationships
• dispute resolution as required
• assist with reconciliation of cost
• general filing and folder management
• follow up/Chase outstanding AFPs once submitted for PO release
• assist with reconciliation of coast
• as OCU Group continues to grow and develop, a vacancy for a Commercial Administrator has arisen in our Leeds Stourton Depot. The purpose of the role is to assist with the daily running of all commercial aspects of the business
• weekly/ Bi-Weekly site measures & site liaison for records of events
• assist with the preparation of subcontract payments
• preparation of issues log for submission to client
• provide information to the commercial department on rejected/disputed AFPs
• we are looking for an experienced, competent commercial assistant. You will be working autonomously, whilst still working closely with the Operations Team, Senior QS & and Commercial Manager to oversee and execute several commercial functions
• have excellent communication – both oral written, numeric and computer skills
• maintain and update subcontractor information and contractual arrangements
• checking issues log for resolutions
• process Purchase orders against AFPs so an invoice can be raised
• keeping all commercial registers up to date
• assisting with the production of financial and statistical reports as required
• downloading and issuing weekly reports from client’s corporate system
• identify/resolve issues with purchase orders and aged AFPs
• weekly tracking of sales per site team
• preparation of timesheets for operatives
• learn to value works to an ability where cover can be provided during team’s annual leave
• generate weekly reports detailing status of outstanding AFPs
• setup of back-office systems in a fit for purpose strategy
• preparation of audit back-up information
• fault log reconciliation
• reconcile client AFP database with OCU’s
• ongoing review of data provided from site teams and other commercial sources
• general assistance to the Commercial Team
• review of existing record keeping tracking and recording processes and make changes as required
• help to ensure commercial records are accurately maintained with respect to direct labour, subcontractors, plant, material, consumable and administration costs, and project valuation
• help to ensure commercial records are accurately maintained with respect to direct labour, subcontractors, plant, material, consumable and administration costs and project valuation

Requirements

• holder of a Full UK Drivers Licence
• experience within a similar role & previous subcontractor management experience
• excellent Communication skills both written and verbally
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• strong verbal and written communication
• previous experience in a similar role
• previous experience in a Commercial Administration role
• previous experience in a similar role desirable
• must be an excellent organiser with proven time management skills
• excellent time management, organisation, and prioritisation skills
• good working knowledge of all Microsoft Packages
• must be flexible in hours of work and travel
• ability to communicate with stakeholders at all levels, including directors
• excellent verbal and communication skills
• excellent verbal and written communication skills
• strong analytical skills
• high attention to detail
• willing to use initiative when required
• self-motivated and enthusiastic
• excellent time management, organisational, and prioritisation skills
• great attention to detail

Responsibility

• ability to support on time delivery by developing accurate schedules
• produce and monitor the weekly delivery of “live” tracker of works, monitoring and escalating backlogs to ensure priorities are met
• evaluation of Project tender documents to build detailed programmes specifying cost, time, and resource requirements
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• ability to constructively challenge deviations
• contacting and updating customer and client throughout job progression
• development of tender programmes into construction programmes
• support and uphold Health & Safety standards in all planning activities
• accurately updating all work management systems and trackers, progressing jobs through each stage of construction
• production of programmes throughout the duration of Projects
• assist in the proactive identification of opportunities and risks in the plan
• planning work to requested dates
• implement change control process including early warnings, compensations events and project managers instructions as and when required
• collaborating with Project teams, stakeholders, and customers to ensure quality and accuracy of the project schedule
• ascertaining required work elements
• co-ordination of input into the programme from the construction team and take the ‘lead’ on programme development
• mitigating risks by proactively communicating with others to ensure timely completion of the project
• record work value
• review construction progress with input from the construction team, update programmes and produce reports as necessary
• creating and monitoring and managing the complex project plan, identifying risks, opportunities and taking appropriate actions
• utilising available resource
• earned value / Project reporting encompassing resource & cost loading with associated CPI & SPI reporting
• being the single point of contact, providing status reports, critical path analyses and planning metrics
• dealing with affected stakeholders
• highlight areas of concern regarding construction progress and review mitigation measures with the construction team
• producing jeopardy reports
• liaise with Client’s Planners and Project Managers as required
• manage and prioritise own workload taking into account your own objectives and those of the wider team
• attend site regularly
• create, maintain, and enhance working relationships with key contacts across the project
• collation of progress information & production of progress reporting as required
• actively contribute towards departmental plan as guided by manager. Report progress on performance at regular intervals
• ensure planning techniques across the Company are adhered to
• carry out any other duties appropriate for this role
• supporting the specification, development and implementation of interventions and enablers to address function relevant issues

Requirements

• excellent communication skills
• A proven ability to work collaboratively across teams
• ability to work effectively under pressure when deadlines are approaching
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• interest in learning new software tools
• self-motivated organiser with excellent time management skills
• A willingness to take on new challenges and learn new skills
• extensive knowledge and experience using all aspects of Primavera P6
• quick to pick up new systems and processes
• understanding of the delivery methods used in telecoms
• excellent spoken and written communication skills
• previous experience in utilities/construction industry
• working knowledge of FTTP networks
• confidence in presenting to and speaking to external parties
• confidence in presenting to and speaking to internal and external parties
• experience in the end-to-end FTTP network planning process and supporting systems
• thorough in all working practices, processes, and approach
• commitment to continuous professional development
• graduate Planner
• competent level technical skills required to work within a planning team
• experience in interpreting maps and plans
• previous experience working in a similar role
• hold knowledge of the Fibre networks
• have a working knowledge of project management to deliver quality and accuracy of the project schedule
• creating and presenting reports
• have excellent presentation and communication skills to be able to bring analysis and insights to life for key stakeholders
• be familiar with planning tools and planning theory to manage and interpret project plans
• P6 Planning experience preferred but not essential
• previous experience in Utilities/Construction industry