secretary
10 the last 365 days, recently 2023-09-18
Responsibility
- job Introduction
- mostly typing clinic letters and the administration surrounding the outcomes of these letters
- you will cover a wide range of interesting and challenging duties in a modern, flexible, and dynamic workplace
Show more +75 - no direct patient contact needed
- transcribing /audio typing
- providing secretarial service to higher management/ consultant radiologists
- undertake audio/shorthand/clerical duties for your consultants, including minute taking, clinical letters, reports, discharge correspondence and clinical activity data inputting
- undertake accurate and timely typing of correspondence, documents / reports from hard copy and audio files
- provide secretarial support for consultant – including diary management
- to type correspondence using both copy typing and audio, including letters
- provide general administrative and secretarial support to the service
- dealing with incoming telephone queries
- this is a fixed term role with an immediate start ending on 30th November 2023 with the possibility of extension
- type correspondence using both copy typing and audio, including letters, minutes, and reports as indicated by the line manager
- provide secretarial and administrative tasks
- booking Appointments and updating Lorenzo
- typing clinical letters and the administration surrounding the outcomes of the letters
- you will be required to check clinic utilisation when they start their day
- provide a comprehensive secretarial and administrative service to the Governance Team for OSCCA, providing an efficient and effective office management system
- use appropriate electronic systems to store data and correspondence in line with STH and service protocol
- responsible for organising meetings for the department, minute taking and planning any administrative work as required
- if up-to-date with this work, to then help with other 2ww typing that may be needed
- diary management
- deal appropriately with telephone calls into the Department
- manipulate text and format documents using software packages used within the trust
- typing and sending out Clinical letters
- minutes, and reports as indicated by the line manager
- dealing with incoming calls and emails
- monitor and prioritise calls/correspondences and highlight any serious/urgent issues to the Divisional Manager and Divisional Director
- typing up medical letters for the medics clinics using Dict8
- ensuring these letters are sent out, to reach the correct destination within agreed timescales
- adding and cancelling patients from clinics
- dealing with telephone enquiries
- to book appointments for patients in consultant clinics
- prioritise workload, exercise judgement regarding self-directed response and produce a consistently high standard of correspondence
- provide support for clerical and secretarial absence due to sickness and/or annual leave as requested by the Admin Supervisor
- general office duties – filing, photocopying, scanning
- typing letters and sending out when necessary
- manage diaries of consultants / other medical staff / clinicians to maximise effective time management
- answer telephone on behalf of Clinician and handle enquiries
- provide effective handing of telephone or email queries in a professional, sensitive manner
- answering telephone calls to the service users
- be responsible for administration support to nominated individuals
- booking appointments, add referrals
- communicate key information throughout the division
- provide administrative support to the Mental capacity act lead
- set up office systems and procedures to ensure that all documents can be retrieved easily
- resolve patient and staff queries; relay medical information between clinicians and general practitioners
- recording outcomes from clinics and updating patient access plans
- required to undertake the ordering of stock and supplies and monitor levels
- attending weekly multi-disciplinary meetings and other meetings as required taking and transcribing minutes within locally agreed timescales
- general admin tasks such as dealing with incoming/outgoing post and photo-copying
- you be managing mailbox secretary duties, arranging meetings
- main Responsibilities
- inputting shifts for radiologists onto system
- manage and maintain the admitted and diagnostic PTL escalating unresolved issues to Lead Secretary/ Coordinator
- maintain manual and electronic records / personal files
- using the electronic patient record
- to set up office systems and procedures to ensure that all documents can be retrieved easily
- sending letters and reports
- produce reports pertaining to activity, audits and quality indicators and ensure the dissemination of reports is undertaken effectively
- sending letters, preparing appointment letters and booking appointments for the consultants
- the United Kingdom Health Security Agency provides health security for the nation by protecting us from infectious disease and external hazards
- prioritise and manage own workload ensuring that urgent work is accommodated, and deadlines met
- organising meetings and taking Minutes as necessary, typing and distributing to those appropriate
- providing assistance for any issues occurring within clinic
- update OSCCA Dashboard for incidents, risks, complaints, claims, inquests and safety alerts
- to attend meetings and take minutes as required
- job Title: Secretary
- job Title: Support Secretary
- job Title: Administration Secretary
- UKHSA are looking for an Assistant Private Secretary within the Directors Office, you will play an essential role in ensuring the smooth running of the Directors diary and provide administrative, logistical, and business support
- strategic planning and day to day management of Director’s diary
- job Title: Pharmacy Secretary – 15 hrs per week
- job Title: Secretary to Named Professionals for Safeguarding
- general admin duties- filing, scanning and photocopying
- cover reception when required - Welcoming all visitors and service users
- organising meetings and taking Minutes as necessary, typing, and distributing to those appropriate
Requirements
- previous experience as a secretary or in a similar administrative role preferred
- knowledge of office procedures and equipment
- proficient in Microsoft Office Suite
Show more +7 - strong organizational skills with the ability to multitask and prioritize tasks
- excellent communication skills, both written and verbal
- attention to detail and accuracy in work
- excellent communication skills- both verbal and written
- good telephone skills
- system knowledge – PARIS
- excellent typing skills
low salary - 9% lower than the average in this position
Earnings for position secretary
secretary - How much money do you make working at this position?
Average salary at company NHS PROFESSIONALS is 1966£.
The national average salary is 2000£.
1200 £
Lowest
Lowest
1950 £
Average
Average
2700 £
Highest
Highest
Salary in other companies in the position secretary
| THE CABINET OFFICE | 8677 £ | 3333 £ 8677 £ |
| MORGAN LAW | 4800 £ | 3333 £ 8677 £ |
| KGRC | 4250 £ | 3333 £ 8677 £ |
| TOGETHER FOR MENTAL WELLBEING | 4166 £ | 3333 £ 8677 £ |
| OFFICE @ HOME | 3800 £ | 3333 £ 8677 £ |
| SOLUTIONS RECRUITMENT | 3542 £ | 3333 £ 8677 £ |
| UNIVERSITY COLLEGE LONDON HOSPITALS CHARITY | 3508 £ | 3333 £ 8677 £ |
| JM LEGAL DEFENCE | 3500 £ | 3333 £ 8677 £ |
| WILLIAMS LEA | 3500 £ | 3333 £ 8677 £ |
| PEOPLE FIRST | 3333 £ | 3333 £ 8677 £ |