property administrator
3 the last 118 days, recently 2023-10-06
Responsibility
- liaising with tenants, landlords, County Councils and third-party contractors
- building effective relationships with internal colleagues, stakeholders, external landlords, and contractors to facilitate smooth communication and collaboration
- assist in coordinating facilities management reactive works
Show more +22 - maintaining and managing all active property and development databases, including the Mojo/Tramps estate management platform, to ensure accurate and up-to-date information
- processing Residential Tenancy Board Registrations
- support with collection of rent, financial reporting and updating tenant schedules
- providing general administrative support, including efficient management of purchase orders through the Oracle online PO platform
- document control and file management
- submit utility transfer information to energy suppliers
- supporting the UK Property team in refining and enhancing systems, processes, and data collation for improved efficiency and effectiveness
- job Title: Property Administrator ROI/NI
- assist the Project Manager in scheduling services for new shop locations
- collating the team diary and organizing team meetings as required, ensuring smooth coordination and effective communication within the team
- department: Property and Facilities ROI/NI
- raising purchase orders for stakeholders
- reports to: Estates Manager
- location: BoyleSports HQ, Dundalk
- assist in compliance with regulatory and statutory obligations
- being adaptable and flexible to undertake cross-functional responsibilities and additional duties as required to meet the evolving needs of the business
- managing the UK Estates outlook mailbox and taking appropriate action in coordination with the UK Property team, ensuring timely responses and resolutions
- assist in marketing vacant properties through relationship building with estate agencies and potential tenants
- assist with maintaining the commercial rates register and processing insurance and service charge information
- assisting the UK Construction Project Manager in compiling and issuing project documentation, such as Commencement memos, Project files, Health & Safety files, completion documentation, and warranty information
- other ad-hoc duties which are required by the department
- establishing strong working relationships with teams based in Ireland, particularly Shop Operations , the wider Facilities Management team, and the Irish Property team, to foster collaboration and seamless cross-functional operations
Requirements
- excellent organisational and communication skills
- strong interpersonal and communication skills, to build good working relationships with all internal customers and external contacts
- strong customer service and numerical skills
Show more +14 - knowledge of commercial leases/contracts and previous experience in a property/construction admin role is seen as a distinct advantage
- ability to work on your own initiative as well as part of a team
- good organizational and problem-solving skills
- be flexible and solution-focused
- ability to work as part of a team as well as the ability to work on their own initiative
- excellent attention to detail
- A willingness to understand procedures and help create and improve current standards
- willingness to learn and take ownership of certain tasks/processes
- strong focus and attention to detail are essential
- have a minimum of 2 years’ experience in an administrative role
- be positive in attitude and full of energy and new ideas. Open-minded and has a desire to develop
- property and/or facilities management experience is desirable
- experience using property management software is an advantage e.g. Trace Solutions o6ix, albeit full training will be provided
- boyleSports are an equal opportunities employer, and we welcome applications from all suitably qualified people
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